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HomeMy WebLinkAboutKennedy Jenks TO #34 Final w Attachments - signed KENNEDY/JENKS CONSULTANTS TASK ORDER NO. 34 CONSULTING SERVICES This Task Order is made and entered into as of the _____ day of December, 2025 by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and Kennedy/Jenks Consultants hereinafter referred to as "CONSULTANT". In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement dated April 6, 2022 and as specifically hereinafter set forth, the parties do hereby agree as follows: l. PURPOSE The purpose of this Task Order No. 34 is to authorize and direct CONSULTANT to provide professional support services to update the Districts’ 2020 Urban Water Management Plan (UWMP) to comply with the 2025 UWMP Guidelines. 2. SCOPE OF WORK A full description of services is contained in CONSULTANT’s written proposal dated November 18, 2025 and is more specifically outlined therein as Task s (and sub-tasks) 1 through 4, with an Optional Task 5. Said proposal is attached hereto, marked Exhibit “A”, and by this reference is incorporated herein. 3. STAFFING Staffing will be under the direction of Project Manager Sachi Itagaki, P.E. CONSULTANT shall not change staffing without approval by DISTRICT. Any changes shall provide for equivalent qualifications as far as possible and practical. 4. TIME OF PERFORMANCE Tasks commenced on December 18, 2025, upon verbal Notice to Proceed issued by DISTRICT Staff, and will be completed on or before December 31, 2026, unless otherwise directed by the DISTRICT. 5. PAYMENT Payment to CONSULTANT for services performed under this Task Order shall be in accordance with CONSULTANT's fee schedule (attached as part of Exhibit “A”) for the person assigned to the project task. The cost ceiling for this Task Order No. 34 shall be Eight Five Thousand Four Hundred and Ninety Six Dollars ($85,496). This amount shall not be exceeded except as provided in Article IV of the Master Agreement. 6. EFFECTIVE DATE This Task Order No. 34 shall be in effect upon acceptance and execution of same by all parties. 19th IN WITNESS WHEREOF, this Agreement executed by the General Manager and Clerk of the Board of the South Tahoe Public Utility District, and CONSULTANT, has caused this Agreement to be executed the day and year first above written. SOUTH TAHOE PUBLIC UTILITY DISTRICT By: Paul Hughes, General Manager Attest:_______________________________ Melonie Guttry, Clerk of the Board KENNEDY/JENKS CONSULTANTS By Sachi Itagaki, Principal (650)853 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc 18 November 2025 Mr. Adrian Combes, P.E. and Mr. Chris Stanley, P.E. South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150 Subject: South Tahoe Public Utility District – Proposal for update of 2025 Urban Water Management Plan Dear Mr. Combes and Mr. Stanley: This letter proposal provides a scope of work and budget for updating the Urban Water Management Plan (UWMP, Plan) for the South Tahoe Public Utility District (STPUD, District). The UWMP will be updated to comply with the 2025 Guidelines for UWMPs, which is anticipated for release by the California Department of Water Resources (DWR) in Fall 2025 as a draft and as final in late 2025 – early 2026. Kennedy/Jenks Consultants, Inc. (KJ) is currently under a Master Services Agreement (MSA) contract with STPUD to provide Engineering Project Design Services [no contract number]. This work will be performed as a separate task order under the MSA dated 9 September 2011. Urban Water Management Plan Background STPUD has requested KJ to update the District’s 2020 UWMP, prepared by KJ, to comply with the 2025 UWMP Guidelines. Section 10610 et seq. of the California Water Code (Water Code) requires the preparation of an UWMP and periodic updates. The Water Code also specifies the contents and procedures for adoption of the Plan. Plans must be adopted and submitted to DWR before December 31 for years ending in 5 or 0; recent legislation (Assembly Bill 149) has mandated that the 2025 UWMP Updates be due 1 July 2026. Please note that as of the date of this proposal, while significant amendments to the UWMP Act since the 2020 UWMP have not occurred, other related laws, legislation and planning may affect how the District assesses demands and supplies which include: •Making Water Conservation a California Way of Life.  •Consistency with Groundwater Sustainability Plan. •Planning for compliance with the Water Loss Standard. •Continued compliance with SBx7-7 2020 Target. •Annual Water Shortage Assessments from 3- to 5-year duration. •Water System Seismic Risk Assessment and Mitigation Plan. Additional information regarding these requirements follows: •Making Water Conservation a California Way of Life (AB 1668 and SB 606): Rulemaking for Making Water Conservation a California Way of Life concluded July 3, 2024. For simplicity, the Exhibit A Mr. A. Combes and Mr. C. Stanley South Tahoe Public Utility District 18 November 2025 Page 2 (650)852 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc Making Water Conservation a California Way of Life regulation is hereafter referred to as the California Water Use Objective (CWUO). The CWUO framework establishes individual efficiency goals for each urban retail water supplier based on the supplier’s unique service area characteristics. The CWUO is a sum of efficient residential indoor water use, residential outdoor water use, real water loss, and efficient outdoor use in commercial, industrial, and institutional (CII) landscapes with dedicated irrigation meters. Starting in 2027, suppliers must meet the overall objective, not individual budgets, for residential outdoor water use or CII water use. •Reporting Compliance with Water Loss Standard: Though the Urban Water Loss Standard is a separate regulation from the UWMP Act, within the 2025 UWMP, a supplier must report a summary of the past 5 years of water loss audit reports, report total system water losses for the current year and projected losses for future years, describe programs to assess and manage distribution system real loss in the last five years, and provide data demonstrating whether the supplier will meet its water loss performance standard. Compliance with the Water Loss Standard must occur before January 1, 2027.  •Past Annual Water Shortage Report: Since 2022 Urban Water Suppliers have provided DWR with Annual Water Shortage Reports. The Annual Water Shortage Report is prepared using the current Water Shortage Contingency Plan (WSCP). Water supply and demand data and projections provided in the 2025 UWMP must be consistent with this past reporting. The update is also an opportunity to revise the WSCP and the drought response actions (demand reduction and/or supply enhancement) proposed by the District.  •Sustainable Groundwater Management Act (SGMA, AB 1739, SB1168, and SB1319): UWMPs must consistently meet Groundwater Sustainability Plan (GSP) supply projections, if applicable. Since 2020, many groundwater sustainability plans have been completed, and many will reassess sustainability indicators, water budgets, and mitigation actions. The District’s use of groundwater from a basin subject to SGMA, is governed by an “Alternate” document that is functionally equivalent to a GSP. •SBx7-7 Targets for Gallons Per Capita Per Day: Senate Bill 7 of Special Extended Legislative Session 7 (SBx7-7) introduced standards for water use. These standards are based on gallons per capita per day and target a reduction in per capita per day demand to be achieved by 2020. SBx7-7 was alternatively called “20 by 2020,” which encapsulated that the regulation intended to reduce water use by 20 percent by 2020. Despite the tie to 2020, SBx7-7 does not have a sunset clause, and suppliers must comply with SBx7-7 targets in the 2025 UWMP. •Seismic Risk Assessment (SB 664): Similar to the 2020 UWMP, the 2025 UWMP must include a seismic risk assessment and mitigation plan to assess the vulnerability of each of the various water system facilities and mitigate those vulnerabilities. Compliance can be documented by submitting a copy of the most recently adopted local hazard mitigation plan (LHMP) or multi-hazard mitigation plan if that plan specifically addresses seismic risk to the water supplier’s infrastructure.  2025 UWMPs are due for submittal to DWR by 1 July 2026. Please note that this will require the UWMP to be completed, provided for public review and adopted by the District’s governing body at least 30 days prior to the 1 July submittal date. Please see the “Schedule” section of this Scope of Work for more detail and recommendations regarding this revision to the UWMP Act. Exhibit A Mr. A. Combes and Mr. C. Stanley South Tahoe Public Utility District 18 November 2025 Page 3 (650)852 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc DWR has indicated that it will produce a final “Guidebook to Assist Water Suppliers in the Preparation of a 2025 Urban Water Management Plan” by the end of 2025. Amendments legislated to date have been incorporated into this proposal. Requirements promulgated by conversion of the amendments into guidance by DWR that take effect after this proposal date may require additional scope and budget. Scope of Services The scope of work for the 2025 UWMP is based on the current Water Code and the current Urban Water Management Plan contents, as well as the previous 2020 UWMP guidelines. Based on KJ’s understanding of the legislative changes to the UWMP requirements, the following tasks to prepare the District’s 2025 UWMP are proposed: Task 1 – Project Management The following project management activities are proposed: 1.Project Team Coordination and QA/QC – KJ’s project manager will coordinate resources and staff dedicated to this project to complete the 2025 UWMP update by the required deadline. KJ’s project manager will also implement and enforce internal Quality Assurance and Quality Control (QA/QC) programs. Invoices will be submitted on a monthly basis. 2.Project Kickoff Meeting – KJ proposes a kickoff meeting to discuss the District’s expectations for the project, review District-provided information, request additional information, review timelines, and establish communication protocols for the project. The meeting will also be used to establish procedures for communication with District staff, other consultants, and neighboring water agencies. KJ will prepare an agenda for the kick-off meeting. After the kickoff meeting, KJ will prepare meeting notes, which will be provided to the District for review. District comments will be incorporated, and the notes will be finalized. The kickoff meeting is budgeted as a face-to-face one-hour meeting for attendance by one KJ staff but may be conducted by conference call/webcast as may be required by travel restrictions. 3.UWMP Conference Calls – KJ proposes to conduct periodic check-in calls with District staff. KJ will provide an agenda and prepare notes for all calls. Up to 6 one-hour calls are included in this budget. Task 2 – Data Collection and Background Information KJ will review District-provided background information regarding the District’s service area, water supply, water demand, and water policies. The objective of this task is to gather available data necessary to satisfy the known requirements. KJ will provide a list of the required data necessary to complete the UWMP. 1.Initial Data Collection and Background Information Review consists of the following: a. 2020 Urban Water Management Plan (UWMP) b.Service Area GIS files for 2020 and present, if service area has changed since 2020 for use in the DWR Population Tool Exhibit A Mr. A. Combes and Mr. C. Stanley South Tahoe Public Utility District 18 November 2025 Page 4 (650)852 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc c.Current and proposed land uses from City of South Lake Tahoe, El Dorado County, and Tahoe Regional Planning Agency d.Water resources, including reliability, from the 2022 Alternative Plan for the Tahoe Valley South Subbasin e.Energy use associated with water production f.Water quality issues, including known contaminants such as the South Y trichloroethylene (PCE) plume g.Current water rate structure h. Conservation accomplishments i.Conservation Ordinances currently or previously adopted by the District j.Planned modifications to the District water system and available supply (such as new wells and/or water treatment facilities) k.Water System Optimization Plan l.Current Local Hazard Mitigation Plan and other information related to water system seismic risk and mitigation m.Recycled Water Facilities Master Plan n. Progress towards meeting SBX7-7 legislative goals o.Five years of water loss audits p.2019 Tahoe Demand Study prepared by KJ KJ assumes the above information is readily available from the District and will provide District staff with a Data Collection Form to assist them in collection of the data. Task 3 – Prepare 2025 Urban Water Management Plan Sections The District’s 2025 UWMP will be prepared to meet the applicable State requirements. The UWMP is due by July 1, 2026. The State is expected to issue guidelines by the end of 2025. The following subject areas have traditionally been included in the UWMP and are supplemented by the expanded requirements: 1.Update System Description – The existing description of the District’s service area will be updated to reflect current conditions and satisfy the requirements of the Urban Water Management Planning Act. Land use and population estimates will be updated based on the District-provided information, as well as land use and population data collected and calculated by KJ. Population projections will be presented in 5-year increments for a 25-year period, through 2050. 2.Update System Water Use and Baseline and Targets – Water consumption estimates and projections will be updated based on District-provided information on recent water use, as well as population estimates calculated by KJ. Water demand projections will be presented in 5-year increments for a 25-year period, through 2050. The 2019 Tahoe Exhibit A Mr. A. Combes and Mr. C. Stanley South Tahoe Public Utility District 18 November 2025 Page 5 (650)852 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc Demand Study will be used, in combination with review of recent demands and consultation with District staff, as a foundation for water demand projections. Included in the analysis for the 2025 UWMP will be the reporting of distribution system water loss for each of the five years preceding the plan update. It is assumed that District staff will provide the water audit reports for the last five years and/or other appropriate information to meet the distribution system water loss audit reporting requirement. KJ will review the audit information, provide comments as needed and incorporate it into the Plan. KJ will also report on the District’s continued compliance with SB X7-7 mandates for a 20 percent reduction in urban water use by the year 2020. KJ will demonstrate the District’s actual water use as compared to the previously established 2020 target. The UWMP will document the data and methods used to establish baseline, target, and actual gallons per capita per day use within the framework of the SB X7-7 Verification Form. 3.Update Water Supplies – KJ will review and update, if needed, the existing description of District water resources, including local water supplies, imported water supplies, potential for exchanges or transfers, and other potential water supplies. KJ will update the description of water quality, including any known contamination that may impact water resources using the 2022 Alternative Plan. KJ will also update, if needed, the availability of recycled water and its potential for use as a water source within the District. This will include analysis of the District’s current and future recycled water plans. KJ assumes information about recycled water supplies relevant the District’s service area is readily available from the Recycled Water Facilities Master Plan and other District documents. It is assumed that the District will provide any and all extant information about the availability of recycled water so that the DWR UWMP requirements can be met. KJ will also include specific information required by Section 10631(b) regarding groundwater supplies. KJ assumes information about groundwater supplies relevant to the District will be available from the Tahoe Valley South Groundwater Management Plan and Annual Reports. SB 606 also requires water suppliers to estimate the energy required to extract, convey, treat, store, and distribute water supply, which will be calculated using information provided by the District. 4.Update Water Supply Reliability – Using information from 2 and 3, KJ will evaluate the adequacy of the existing supply to meet the projected water demands as well as assess the frequency and magnitude of supply deficiencies. The supply reliability analysis will include the average water year, single dry water year, and multiple (5) dry water years (the UWMP Planning Act requires a 20-year planning horizon; KJ recommends 25 years, which in this case would be through 2050). In its guidance, DWR encourages UWMPs to consider the impacts of climate change. KJ proposes providing a summary of climate change impact analyses described in the District’s 2019 Climate Adaptation Plan, the Tahoe-Sierra Integrated Regional Water Management Plan Climate Change Vulnerability Checklist, and any other recent documents. These reports will be summarized to describe the likely impacts of climate change on District water supplies. Exhibit A Mr. A. Combes and Mr. C. Stanley South Tahoe Public Utility District 18 November 2025 Page 6 (650)852 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc This discussion of climate change impacts will be used as part of the required Drought Risk Assessment. As in the past, water suppliers will be required to include an assessment of the reliability of water supplies during normal, dry, and multiple dry years as compared to demand. UWMPs are now to include a comparison of supplies and demands for a drought lasting five consecutive water years. KJ will review historical drought hydrology (e.g. past changes in supplies and demands during drought), and plausible changes due to a climate change condition, as well as any anticipated regulatory changes, to evaluate supplies and demands over a 5-year drought. 5.Review and Update Water Shortage Contingency Plan – KJ will review and update the District’s Water Shortage Contingency Plan (WSCP) integrating components from the 2020 UWMP, and the District’s Water Shortage and Drought Response Standards and updating for 2025. The purpose of the WSCP is to prepare for drought, water supply reductions, failure of a water distribution system, other emergencies, or regulatory statutes, rules, regulations or policies reducing water supplies by state and federal agencies. The WSCP must demonstrate the ability of the District to meet demands under a supply shortage of greater than 50 percent. Emphasis is placed on protection of public health, sanitation, fire protection, and the general public welfare. Starting in 2022, each water supplier will have to report annually on their water supply and demand for that year. The 2025 UWMP must document the information each water supplier will use to make the assessment and the method of preparing the assessment which will be developed in consultation with District staff. The 2020 WSCP consists of the following elements, which will be reviewed with District staff: 1.Authorization/criteria for water shortage stages 2.Annual water budget forecast process and assessment, consisting of a methodology, process, and timeline for conducting the District’s required Annual Water Budget. The proposed water budget will use a list of indicators that should be reviewed to determine if a water supply shortage is anticipated in any given year, the severity of the shortage, and the necessary level of response. 3.Supply shortage stages, with additional stages that would align with Water Code section 10632(e) and would be representative of critical water supply that could result after a natural disaster. The District currently has three water shortage stages. KJ proposes adding a fourth, fifth and sixth water shortage stage to align with Water Code section 10632(e) and would be representative of critical water supply that could result after a natural disaster. 4.Shortage response actions, including short-term supply augmentation actions and operational changes, voluntary and mandatory conservation actions, enforcement and variance, fines, allocation surcharges and monetary assessments, and appeals and variances 5. Revenue and rate impacts 6.Monitoring and reporting requirements Exhibit A Mr. A. Combes and Mr. C. Stanley South Tahoe Public Utility District 18 November 2025 Page 7 (650)852 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc 7.Implementation resources including authorities, communications plan, public outreach, ordinances, and enforcement KJ will work with District staff to develop the Draft WSCP update to be included with the UWMP. It is assumed the Draft WSCP update will undergo one round of revisions to create a Final 2025 WSCP. 6.Report Conservation and Water Demand Management Measures Implementation – KJ will review the demand management measures implementation narrative with District conservation staff and summarize the water demand management goals, programs implemented to date, overall progress, and effectiveness of the current program based on information provided by the District. 7.Evaluate Changes in Demand Needed to Comply with California Water Use Objective (CWUO) The District’s existing and anticipated water demand relative to the CWUO resulting from Assembly Bill (AB) 1668 and Senate Bill (SB) 606 started in 2024 with on-line reporting. The CWUO is based on a sum of 6 major elements: Residential Indoor Standard Residential Outdoor Standard Commercial Industrial and Institutional (CII) Outdoor Standard Real Water Loss Bonus Incentive for Potable Reuse Limited Approved Variances The definition of “efficient” water use per AB 1668 and SB 606 ramps down over time. Notably, the standard for residential indoor water use is set as 55 gallons per capita per day (gpcd) through January 1, 2025; this decreases to 47 gpcd January 1, 2025 through January 1, 2030; and then ramps down again to 42 gpcd after January 1, 2030. KJ will use the Water Use Exploration Tool and other data provided by DWR to calculate the Water Use Objective that will apply in 2025, in 2030, in 2035, in 2040, in 2045, and in 2050. KJ will compare the CWUO to the water demands estimated in Item 2, above. KJ will summarize the comparison and the estimated demand reductions needed to be in compliance with the overall CWUO that will apply in 2025, 2030, 2035, 2040, 2045, and 2050. If the District would like assistance with achieving future CWUO objectives if needed, optional Task 5 can be authorized. Task 4 – Prepare Draft/Final Plan The following steps are those traditionally conducted in the review and approval process for the 2025 UWMP for the District: 1.Administrative Draft – KJ will provide an electronic (Microsoft Word, PDF) Draft 2025 UWMP to the District including all DWR tables, figures, and appendices for District staff review. Exhibit A Mr. A. Combes and Mr. C. Stanley South Tahoe Public Utility District 18 November 2025 Page 8 (650)852 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc 2.Public Draft – KJ will incorporate staff comments/edits into a second draft for public review. KJ will work with District staff to present the Public Draft to the District’s Board of Directors. 3.DWR Submittal – Based on District Board of Directors comments and direction, KJ will prepare the UWMP for submittal to DWR. Following the public hearing on the Public Draft Plan and adoption by District Board, KJ will prepare and provide the District with the DWR submittal UWMP in electronic format via file sharing, and on compact disk (CD). KJ will upload the UWMP and necessary attachments via the online DWR portal prior to the deadline of July 1, 2026 to comply with the UWMP Act. To comply with the UWMP Act it is assumed that the District will adopt this UWMP before submittal to DWR. It is also assumed the District will make the DWR submittal UWMP available to the public and land use agencies. 4.Public Notification – Documents/letters will be prepared by KJ for the District to notify the following agencies of the District’s intent to develop and adopt the 2025 UWMP: a.Tahoe Regional Planning Agency b.City of South Lake Tahoe c. El Dorado County d.El Dorado County Water Agency 5.UWMP Board Presentation – KJ will prepare a brief (no more than 30 minutes) presentation on the Public Draft UWMP, the suggested agenda item for the District Board of Directors and one KJ staff person will attend and make the presentation to the District Board at a scheduled meeting. Optional Task 5 – Other Urban Water Management Plan Support This optional task is provided to address scope not identified above including addressing water system seismic risk and mitigation measures, additional drafts, additional calls/meetings, addressing requirements from the final Guidelines expected in Fall 2025, to provide support to the District to address DWR comments on the 2025 UWMP, and comply with water use objectives as described below. An optional services budget for 40 hours is included for District consideration. If the need for optional services arises, the specific scope will be evaluated and an assessment made whether the optional services budget provided is sufficient to address the identified scope. Evaluating Water System Seismic Risk and Mitigation: As required by SB 664, the UWMP requires “a seismic risk assessment and mitigation plan to assess the vulnerability of each of the various facilities of a water system and mitigate those vulnerabilities. This bill would authorize an urban water supplier to comply with this requirement by submitting a copy of the most recent adopted local hazard mitigation plan or multihazard mitigation plan under specified federal law that addresses seismic risk.” This optional task may be required if the 2022 local hazard mitigation plan or other available documents do not address seismic risk of water system and mitigations. This evaluation will also contribute to meeting a portion of the Risk and Resilience Assessment required by US EPA for update. Exhibit A Mr. A. Combes and Mr. C. Stanley South Tahoe Public Utility District 18 November 2025 Page 9 (650)852 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc Addressing requirements from Final DWR 2025 UWMP Guidelines: This proposal is being prepared using the best currently available information. Additional requirements may result from the Final 2025 UWMP Guidelines which need to be addressed. Addressing DWR Comments: Following DWR review, KJ will work with District staff to revise (if necessary) the 2025 UWMP. Clarifications and minor changes do not require that an UWMP be “re-adopted”, but more significant changes would require that the proposed changes be given public and agency notice, recirculated for public review, and re-adopted. Specific Strategies/Actions to Comply with Water Use Objectives: If it is found that the District will not comply with the future Water Use Objectives (Task 3, Item 7), KJ can work with District staff to conduct a more detailed analysis and evaluate the potential strategies/actions that can achieve compliance at the appropriate timeline. Optional services will be initiated after District authorization. Assumptions for Tasks 1-4: The District will provide the information noted as part of Task 2 in electronic form (.mpk for GIS, .doc, .xls, or .PDF as applicable). District staff will provide the 2021 – 2025 water audit/loss reports to meet the distribution system water loss audit reporting requirement. The District’s 2017 Local Hazard Mitigation Plan, currently being updated, is sufficient to meet the seismic risk assessment and mitigation plan requirement. District comments will be consolidated into a single set of comments for each Draft. District will pay any filing and newspaper noticing fees. District will adopt the UWMP before submittal to DWR in compliance with the UWMP Act. District will make the DWR Submittal UWMP available to the public and land use agencies. Deliverables for Tasks 1-4: Monthly invoices in electronic (PDF) format Kick-off conference call/webcast agenda and notes, along with data needs list, one copy in electronic (PDF) format. Monthly check-in agenda and notes, as needed in electronic (PDF) format Data Collection Form in Word format Final Water Shortage Contingency Plan in electronic (PDF) format Administrative Draft and Public Draft 2025 UWMP in Word and electronic (PDF) format Final (DWR Submittal) 2025 UWMP in electronic (PDF) format Public notification letters and postings Exhibit A Mr. A. Combes and Mr. C. Stanley South Tahoe Public Utility District 18 November 2025 Page 10 (650)852 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc UWMP STPUD Board Presentation Schedule KJ recommends having the Public Draft 2025 UWMP completed by May 2026 to allow for agency notifications, public review, and District adoption. Please note that the UWMP Act requires the following: 1) “…any city or county within which the supplier provides water supplies” was notified at least 60 days prior to the UWMP public hearing that the plan was being reviewed and changes were being considered, and 2) provide documentation that within 30 days of submitting the UWMP to DWR, the adopted UWMP has been or will be available for public review during normal business hours. KJ proposes the following schedule: Notice to Proceed November 2025 Task 1 - Project Management Project Team Coordination, QA/QC, Invoicing November 2025 July 2026 Project Kick-off Meeting November 2025 UWMP Meetings November 2025 July 2026 Task 2 - Data Collection and Background Information November 2025 December 2025 Task 3 - Prepare 2025 UWMP Sections Update Service Area and System Water Use December 2025 January 2026 Update Water Resources and Supply Outlook December 2025 March 2026 Climate Change Impacts and Drought Risk Assessment December 2025 January 2026 Review and Update Water Shortage Contingency Plan December 2025 February 2026 Report Water Demand Management Measures Implementation November 2025 – January 2026 Task 4 - Prepare Draft/Final Plan Administrative Draft UWMP March 2026 Public Draft UWMP pril 2026 DWR Submittal UWMP June 2026 Public Notification pril 2026 May 2026 UWMP STPUD Board Presentation May June 2026 Optional Task 5 - UWMP Support Evaluating Water System Seismic Risk and Mitigation Late 2025 early 2026 ddressing DWR Comments on 2025 UWMP Late 2026 2027 Strategies/Actions to Comply With Water Use Objectives Mid- 2026 Exhibit A Mr. A. Combes and Mr. C. Stanley South Tahoe Public Utility District 18 November 2025 Page 11 (650)852 - 2817 | SachiItagaki@kennedyjenks.com https://kjcnet.sharepoint.com/sites/wibumarketingstaff/proposals/south_tahoe_public_utility_district_ca/2025_uwmp_update/letterproposal_stpud_2025uwmp_101325.doc Budget The total budget and a summary of the cost breakdown for each task is shown below in accordance with our enclosed January 1, 2025 Rate Schedule. The budget includes 3% escalation of 2025 rates as tasks overlap 2025 and 2026. Task # Description Estimated Hours Estimated Budget Task 1 Project Management 68 $18,237 Task 2 Data Collection and Background Information 23 $5,549 Task 3 Prepare 2025 UWMP 120 $27,701 Task 4 Prepare Draft/Final Plan 93 $20,730 Tasks 1 through 4 304 $72,217 Optional Task 5 UWMP Suppo t 50 $13,279 Total 354 $85,496 We look forward to continuing our work with STPUD on this important project. Please contact me at (650) 852-2817 if you have any questions or require additional information. Very truly yours, Kennedy/Jenks Consultants, Inc. Sachiko Itagaki, P.E. Principal Engineer Enclosure Proposal Fee Estimate Rate Schedule – January 1, 2025 Exhibit A Proposal Fee Estimate CLIENT Name: PROJECT Description: Date: South Tahoe Public Utility District 2025 UWMP 11/18/2025 January 1, 2025 Rates KJ KJ KJ KJ KJ Classification:Total La b o r Es c a l a t i o n Co m m . Ch a r g e s OD C s OD C s Ma r k u p En g - S c i - 8 En g - S c i - 7 En g - S c i - 5 En g - S c i - 4 En g - S c i - 2 Pr o j e c t Ad m i n i s t r a t o To t a l La b o r To t a l Ex p e n s e s Total Labor Expenses Hourly Rate:$330 $310 $265 $240 $195 $145 Hours Fees 3% 4%Fees 10%Fees Task 1 - Project Management 1.1 Project Team Coordination, Invoicing 2 8 8 18 $3,940 $118 $162 $0 $4,058 $162 $4,221 QAQC 8 3 2 0 2 15 $4,490 $135 $185 $0 $4,625 $185 $4,810 C&CR 1 1 2 2 3.5 Review and Update Water Shortage Contingency Plan 2 Water Use Objectives 1 2 Administrative Draft UWMP 4 1.2 Project Kick-off Meeting 1 7 6 14 $3,355 $101 $138 $0 $3,456 $138 $3,594 1.3 UWMP Conference Calls 4 8 1 8 21 $5,240 $157 $216 $0 $5,397 $216 $5,613 Task 1 - Subtotal 15 3 25 1 16 8 68 $17,025 $511 $701 $0 $0 $17,536 $701 $18,237 Task 2 - Data Collection and Background Information Data Collection and Background Information Review 1 8 14 23 $5,180 $155 $213 $0 $5,335 $213 $5,549 Task 2 - Subtotal 1 0 8 0 14 0 23 $5,180 $155 $213 $0 $0 $5,335 $213 $5,549 Task 3 - Update 2025 UWMP Sections 3.1 Update System Description 2 4 6 12 $2,660 $80 $110 $0 $2,740 $110 $2,849 3.2 Update System Water Use and Baseline and Targets 4 12 16 $3,400 $102 $140 $0 $3,502 $140 $3,642 3.3 Update Water Supplies 4 8 12 $2,620 $79 $108 $0 $2,699 $108 $2,807 3.4 Update Water Supply Reliability 2 8 10 $2,090 $63 $86 $0 $2,153 $86 $2,239 3.5 Review and Update Water Shortage Contingency Plan 8 24 32 $6,800 $204 $280 $0 $7,004 $280 $7,284 3.6 Report Conservation and Water Demand Management Measures Implementation 4 10 14 $3,010 $90 $124 $0 $3,100 $124 $3,224 3.7 Water Use Objectives Evaluation 2 4 2 16 24 $5,280 $158 $218 $0 $5,438 $218 $5,656 Task 3 - Subtotal 0 2 28 6 84 0 120 $25,860 $776 $1,065 $0 $0 $26,636 $1,065 $27,701 Task 4 - Prepare Draft/Final Plan 4.1 Administrative Draft UWMP 4 28 6 38 $7,390 $222 $304 $0 $7,612 $304 $7,916 4.2 Public Draft UWMP 4 14 2 20 $4,080 $122 $168 $0 $4,202 $168 $4,370 4.3 DWR Submittal UWMP 4 16 2 22 $4,470 $134 $184 $0 $4,604 $184 $4,788 4.4 Public Notification 1 2 3 $655 $20 $27 $0 $675 $27 $702 4.5 UWMP STPUD Board Presentation 2 4 4 10 $2,500 $75 $103 $250 $25 $2,575 $378 $2,953 Task 4 - Subtotal 2 0 17 0 64 10 93 $19,095 $573 $787 $250 $25 $19,668 $1,062 $20,730 Tasks 1-4 Total 18 5 78 7 178 18 304 $67,160 $2,015 $2,767 $250 $25 $69,175 $3,042 $72,217 Optional Task 5 - UWMP Support Optional Task 5 - Subtotal 6 4 16 0 24 0 50 $12,140 $364 $500 $250 $25 $12,504 $775 $13,279 All Tasks Total 24 9 94 7 202 18 354 $79,300 $2,379 $3,267 $500 $50 $81,679 $3,817 $85,496 https://kjcnet.sharepoint.com/sites/WIBUMarketingStaff/Proposals/South_Tahoe_Public_Utility_District_CA/2025_UWMP_Update/ProposalFeeEstimate_STPUD2025UWMP_101325 © 2008 Kennedy/Jenks Consultants, Inc.Exhibit A Client/Address: South Tahoe PUD 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Contract/Proposal Date: September 15, 2024 Schedule of Charges January 1, 2024 PERSONNEL COMPENSATION Classification Hourly Rate Engineer-Scientist-Specialist 1........................................................................... $155 Engineer-Scientist-Specialist 2........................................................................... $190 Engineer-Scientist-Specialist 3........................................................................... $210 Engineer-Scientist-Specialist 4........................................................................... $230 Engineer-Scientist-Specialist 5........................................................................... $250 Engineer-Scientist-Specialist 6........................................................................... $275 Engineer-Scientist-Specialist 7........................................................................... $300 Engineer-Scientist-Specialist 8........................................................................... $320 Engineer-Scientist-Specialist 9........................................................................... $335 Senior CAD-Designer ........................................................................................ $195 CAD-Designer ................................................................................................... $180 Senior CAD-Technician ..................................................................................... $165 CAD-Technician ................................................................................................ $145 Project Assistant ................................................................................................ $145 Administrative Assistant ..................................................................................... $130 Aide................................................................................................................... $105 In addition to the above Hourly Rates, an Associated Project Cost charge of $9.74 per hour will be added to Personnel Compensation for costs supporting projects including telecommunications, software, information technology, internal photocopying, shipping, and other support activity costs related to the support of projects. Direct Expenses Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as: a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work. Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate. If prevailing wage rates apply, the above billing rates will be adjusted as appropriate. Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above. Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above. Excise and gross receipts taxes, if any, will be added as a direct expense. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2024 through December 31, 2024. After December 31, 2024, invoices will reflect the Schedule of Charges currently in effect. November 18, 2025 $165 $195 $220 $285 $240 $265 $310 $330 $350 $200 $190 $180 $160 $135 2025 2025 Project Administrator The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effectiveJanuary 1, 2025 through December 31, 2025. Work for this amendment is expected to be completed within thistime frame. 20252025 Exhibit A Kennedy Jenks TO #34 Final w Attachments Final Audit Report 2025-12-29 Created:2025-12-19 By:Kilty Devine (kdevine@stpud.us) Status:Signed Transaction ID:CBJCHBCAABAAE5ub5Cn7-GaRWgVL3ZNZzbKCPkMegiaw "Kennedy Jenks TO #34 Final w Attachments" History Document created by Kilty Devine (kdevine@stpud.us) 2025-12-19 - 11:47:55 PM GMT- IP address: 12.13.196.18 Document emailed to Kilty Devine (kdevine@stpud.us) for filling 2025-12-19 - 11:48:58 PM GMT Email viewed by Kilty Devine (kdevine@stpud.us) 2025-12-19 - 11:49:00 PM GMT- IP address: 34.239.14.59 Form filled by Kilty Devine (kdevine@stpud.us) Form filling Date: 2025-12-19 - 11:49:07 PM GMT - Time Source: server- IP address: 12.13.196.18 Document emailed to Sachi Itagaki (sachiitagaki@kennedyjenks.com) for signature 2025-12-19 - 11:49:11 PM GMT Email viewed by Sachi Itagaki (sachiitagaki@kennedyjenks.com) 2025-12-19 - 11:49:39 PM GMT- IP address: 104.47.58.254 Document e-signed by Sachi Itagaki (sachiitagaki@kennedyjenks.com) Signature Date: 2025-12-19 - 11:50:13 PM GMT - Time Source: server- IP address: 73.92.86.129 Document emailed to Paul Hughes (phughes@stpud.us) for signature 2025-12-19 - 11:50:15 PM GMT Email viewed by Paul Hughes (phughes@stpud.us) 2025-12-19 - 11:50:17 PM GMT- IP address: 34.239.14.59 Document e-signed by Paul Hughes (phughes@stpud.us) Signature Date: 2025-12-20 - 0:41:16 AM GMT - Time Source: server- IP address: 107.77.212.158 Document emailed to mguttry@stpud.dst.ca.us for signature 2025-12-20 - 0:41:18 AM GMT Email viewed by mguttry@stpud.dst.ca.us 2025-12-20 - 0:41:20 AM GMT- IP address: 34.239.14.59 Signer mguttry@stpud.dst.ca.us entered name at signing as Melonie Guttry 2025-12-29 - 3:58:14 PM GMT- IP address: 12.13.196.18 Document e-signed by Melonie Guttry (mguttry@stpud.dst.ca.us) Signature Date: 2025-12-29 - 3:58:16 PM GMT - Time Source: server- IP address: 12.13.196.18 Agreement completed. 2025-12-29 - 3:58:16 PM GMT