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Home My WebLink AboutTO #13 Final Tnk Backup PwrTASK ORDER , • • This Task Order is made and entered into as of the 26th day of October 2021 by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and HDR Engineering, Inc. hereinafter referred to as "CONSULTANT". In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement dated December 17, 2012 and as specifically hereinafter set forth, the parties do hereby agree as follows: PURPOSE The purpose of this Task Order is for CONSULTANT to provide Electrical Engineering Support Services during construction of DISTRICT's Water Tank Backup Power Project located in the City of South Lake Tahoe, County of El Dorado, California. 2. SCOPE OF WORK The scope of work for these consulting services is contained in CONSULTANT's written proposal dated October 21, 2021, and further outlined therein as Tasks 1-4. Special Terms and Conditions outlined in CONSULTANT's proposal are acceptable to DISTRICT. This written proposal is attached hereto, marked as Exhibit "A", and incorporated herein by this reference as a part of this Task Order. 3. STAFFING Staffing will consist of Daniel J. Gott P.E. (CA), Project Manager and Project Engineer. Any changes shall provide for equivalent qualifications as far as possible and practical. 4. DISTRICT RESPONSIBILITIES DISTRICT agrees that its officers and employees will cooperate with CONSULTANT in the performance of services under this Task Order and will provide documentation and information in District's possession as requested. 5. TIME OF PERFORMANCE Work for this Task Order shall commence on October 26, 2021, and be completed on or before October 26, 2022, unless otherwise directed by DISTRICT. Payment to CONSULTANT for services performed under this Task Order shall be as provided in Article IV of the 12/17/12 Master Non -Grant Agreement and shall not exceed the amount of Twenty -One Thousand Four Hundred Fifteen Dollars ($21,415.00) unless the scope of work is changed, and an increase is authorized by DISTRICT. 7. INSURANCE COVERAGE CONSULTANT's Errors & Omissions coverage shall be $1,000,000 aggregate with a deductible of not more than $100,000 for the duration of this Task Order. 8. LABOR CODE REQUIREMENTS All State of California prevailing wage laws must be complied with in the performance of work related to this Task Order. These include, but are not limited to, Labor Code Sections 1720 through 1860. 9. EFFECTIVE DATE This Task Order No. 13 will become effective upon execution by both parties. IN WITNESS WHEREOF, this Agreement is executed by the General Manager and Clerk of the Board of the South Tahoe Public Utility District, and CONSULTANT has caused this Task Order to be executed the day and year first above written. SOUTH OE PUBLIC UTILITY DISTRICT Joh iel, P.E., M.B.A. General Manager / Engineer Attest Mclonie Guttry, Clerk of Board - B�. Y: ° .` Holly L. L. Kenn dy, P.E. (CA) Senior Vice President 2 October 26, 2021 Approval Date October 28, 2021 Date EXHIBIT A October 21, 2021 Ms. Julie Holmes Ryan Engineering Department Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 RE: Electrical Engineering Support During Construction of the Tanks Backup Power Project (2030-8158/TNKPR) Dear Ms. Ryan: HDR Engineering, Inc. (HDR) is pleased to present our proposal to provide electrical engineering support during construction of a site backup battery addition. The improvements were designed by the District. HDR takes no responsibility for the design prepared by others. Dan Gott will serve as your project manager and project engineer for the project. Our proposed scope of work, budget, and schedule are provided below. Scope of Work Task 1 — Project Management HDR will provide project management for a 12-month duration, which includes preparation of monthly invoices. IIFTIWAEKR•�M HDR will review the contractor's submittals, including shop drawings and operations and maintenance (O&M) manuals, for conformance with the contract documents (up to 10 submittals/resubmittals are budgeted). HDR will not be responsible for consultation or other services relating to construction means and methods, or construction site safety. Task 3 — Contract Clarifications HDR will answer questions and provide written interpretations of the requirements of the contract documents and evaluate the acceptability of substitute materials and equipment. The budget for this task includes up to 10 clarifications and responses to requests for information (RFIs). 2365 Iron Point Road, Suite 300, Folsom, CA 95630 T 916 817.4700 F 916.817.4747 EXHIBIT A EXHIBIT A Ms. Julie Holmes Ryan October 21, 2021 Page 2 Task 4 — Site Trips to Witness Tests and Inspection This task includes up to 2 site trips to witness tests and inspections. Compensation Table 1 shows the estimated work effort and cost to perform the scope of work described above, which assumes the project will be completed by October 2022. Schedule We anticipate receipt of a notice to proceed in October 2021, and that the project will extend though the end of October 2022. Terms and Conditions We have assumed this project will be a task order to the Master Agreement dated December 17, 2012. For this Task Order, the following Supplemental Terms and Conditions will apply and will take precedence over any conflicting terms in the Agreement: Insurance: The required limits for the insurance specified in Article III(F)(2) and Article III(F)(3) of the Agreement shall be modified to $1,000,000 for each coverage listed. Consequential iarrsa es: To the fullest extent permitted by law and notwithstanding anything to the contrary in the Agreement (including but not limited to Article 5(K)), in no event shall CONSULTANT be liable for any special, incidental, indirect, or consequential damages (including but not limited to loss of use or opportunity; loss of good will; cost of substitute facilities, goods, or services; cost of capital; and/or fines or penalties), loss of profits or revenue arising out of, resulting from, or in any way related to CONSULTANT's services or this Task Order from any cause or causes, including but not limited to any such damages caused by negligence, errors or omissions, strict liability or breach of contract. Allocation of Risk: The parties have evaluate the risks and rewards associated with this Task Order, including CONSULTANT's fee relative to the risks assumed, and agree to allocate certain of the risks so, to the fullest extent permitted by law and notwithstanding anything to the contrary in this Agreement, the total aggregate liability of CONSULTANT (and its related corporations, subconsultants and employees) under this Task Order shall be limited to $50,000, for any and all injuries, damages, claims, losses or expenses (including attorney and expert fees) arising out of CONSULTANT's services or this Task Order regardless of the cause(s) or the theory of liability, including negligence, indemnify, or other recovery. October 21, 2021 Page 3 IN - Gott at (916) 817-4941 or Daniel.Gott@hdrinc.com if you have any questions or require 2dditional information. ;iincerely, HDR ENGINEERING, INC. All Daniel J. Gott, PE (CA) Project Manager DJG:pk/21-10328139 WOW11:1 11110, South Tahoe Public Utility District Tanks Backup Power Project 4 4958 21-10328139 10/19/2021 HDR Engineering, Inc. EXHIBIT A