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Home My WebLink AboutTO#20 LUMOS & ASSOCIATES, INC. TASK ORDERNO. 20 CONSULTING SERVICES This Task Order is made and entered into as of the 7th day of March 2025 by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and Lumos and Associates, Inc., hereinafter referred to as "CONSULTANT". Inconsideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement dated November 21, 2024, and as specifically hereinafter set forth, the parties do hereby agree as follows: 1. EURPOSE The purpose of this Task Order is to authorize and direct CONSULTANT to provide professional surveying services to support operations for DISTRICT's Underground. Repair-Water and -Sewer crews' Works located in the District's service area in the City of South Lake Tahoe, and unincorporated areas of the County of El Dorado, California. 2. SCOPE OF WORK The scope of work for these services is further described in CONSUL_TANT's Proposal dated March 4, 2025. Said Proposal is incorporated herein as Exhibit"A" and by this reference is made a part of this Task Order. 3. STAFFING Staffing will consist of Greg Phillips, P.L.S., WRS, Surveying Division Director, Project Principal; Michael Craven, P.L.S., P.E., Surveying Project Manager; Jason Tokheim, Assistant Project Manager; and Greg Lindsey, Project Coordinator. CONSULTANT shall not change staffing without approval by DISTRICT. Any changes shall provide for equivalent qualifications as for as possible and practical. 4. TIME OF PERFORMANCE Tasks for these professional services will commence on verbal notice to proceed from Adrian Combes, Director of Operations for South Tahoe Public Utility District on or about March 25, 2025, and shall be completed on or about October 15, 2025. 5. PAYMENT Payment to CONSULTANT for services performed under this Task Order shall be as provided in Article IV of the aforementioned, Master Agreement and shall not exceed the amount of Fifty Thousand Dollars 50,000 `unless the scope of work is changed, and an increase is authorized by DISTRICT. 1 6. INSURANCE COVERAGE COPJvULTANT'o Erroro&Omieeions coverage shall hP$1,nnn,nnnaggregate with a deductible of not more than $100,000 for the duration of this Task Order. 7. EFFECTIVE DATE This Task Order No. 20 will become effective upon execution by both parties and shall serve as a Notice to Proceed upon execution by DISTRICT. IN WITNESS WHEREOF,this Agreement is executed by the General Manager and Clerk of the Board of the South Tahoe Public Utility District, and CONSULTANT has used this Agreement to be executed the day and year first above written. th Tahoe Public Utility District April , 2M F au4 ,E-1L-&es, pren' eraIftanager Approval Date Attest Melonie Guttry, C irk of Bo LU OS AND ASSOCIATES, INC. By' PZA� , ) a 0 a Greg Phillips, urvey vision Director Date P.L.S. License No. 7936 2 Boise•Carson City• El Dorado Hills• Fallon• Lake Tahoe• Reno www.Lumoslnc.com Lake Tahoe 312 Dorla Court,Suite 202 1 PO Box 890 LUMOS Zephyr Cove,Nevada 89448 u ASSOCIATES 775.588.6490 Exhibit"A" March 4, 2025 Proposal #LA25.212 Mr. Adrian Combes, P.E. Director of Operations South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 (530) 543-6258 Via email: acomes(a-ostpud.us RE: Proposal for Professional Surveying i Monument Preservation On-Call Services,El Dorado County, California Dear Adrian: Lumos & Associates, Inc. (Lumos) appreciates the opportunity to submit this proposal to provide professional surveying services to support your operations. It is our understanding that El Dorado County and the City of South Lake Tahoe are going to be requiring compliance with the CA Business and Professions Code Chapter 15 (Land Surveyors Act), Section 8771 going forward. Compliance requires pre and post construction monument preservation certificates and associated survey work. Based upon our understanding we propose to provide the following scope of service. Task 100—Monument Preservation On-Call Services Lumos will coordinate weekly with the district on upcoming projects that require monument preservation work and an order of priority. Once a site is released there are four phases of work that can occur, depending on if a monument is found and if a found monument is disturbed during construction: Eme:cm-EftaGuelay Phase 1—Determination of existing monuments. a. Lumos will research record mapping and deeds in the area identified. b. Lumos will send a survey field crew to search for existing monuments. c. If no monuments are found, the certificate will be filled out as such. If needed a letter can be prepared for submittal to El Dorado County or the City stating no monuments found within the area. Phase 2 Location of existing monuments—if present. a. If existing monuments are found during Phased, Lumos will locate said monuments together with accessory monuments in the area. Monuments will be flagged in the field to avoid disturbance during construction. b. Lumos will prepare a corner record for submittal to the County in conformance with the California Land Surveyors Act, showing the location of the monuments and its accessories. March 4,2025 Page 2 LA25.212 87fft Phase 3 —Verification of Monuments after Construction. a. Lumos will make a return field visit after construction to verify the monument had not been disturbed during construction. b. If the monument is found undisturbed, the certificate will be filled out as such. If required a letter can be prepared for submittal to El Dorado County or the City stating all monuments remained undisturbed post-construction. Phase 4 Re-establishment of missing or disturbed corner. a. On the return visit, if monuments were disturbed or removed, Lumos will replace the monaimrnt with a now one in conformance with the California Land Surveyors Act. b. A final Comer Record will be filed with the County Surveyor showing the replacement of the disturbed monument. Pre and post construction certificates of monument preservation will be completed accordingly. All work will be performed under the supervision of a California Licensed Land Surveyor, No. 9685. Fees Due to the unknown nature of what will be found in the field and how many phases of work will be required at each comer, a T&M based approach will be most equitable for all parties. Therefore, Lumos will conduct work on this task on a T&M basis in accordance with our current fee schedule (attached) up to a limit of$50,000 at which point the performance of the monument preservation process will be evaluated with STPUD to determine future work authorizations. Fees will include El Dorado County prevailing wage rates paid to all field crew members for time on site. The hourly rate for a 2 person prevailing wage field crew is: $395/ hour. Schedule Lumos is prepared to begin work immediately on this project. We ask that a minimum 3 working day notice be provided before the pre-construction work needs to be completed. However,we understand that due to emergency situations this may not be possible and we will attempt to accommodate monument preservation needs as quickly as we can. Thank you again for allowing Lumos&Associates to provide you with this proposal. Please do not hesitate to call me if you have questions. Sincerely, i� Michael Craven, P.L.S., PE (OR&wn) Group Manager- Survey Division CC. Greg Phillips,P.L.S.,WRS—Director Survey Division Jason Tokheim,P.E. —Assistant Project Manager www.LumosInc.com 1 lf Ar StandardFee Schedule LUMOS s ArATFS January 1,2025 n lheerii1 ",!-Lour Director $330 Group Manager 315 Senior Project Manager-Specfal Pro je 285 Assistant/Project/Senior Project Manager 1270/285 Staff/Project/Senior Hydro e loglst 215/230/240' Staff/Project/Senior Engineer 220/23D/2 5 Assistant/ Project/Senior Project Coordinator 170/210/225 Project/Senior Project Designer 190/200 Engineering;Technician I/II/III 120/1 /175 Construction er our Director $330` Materials Engineering Manager 285 stant AsslTProj .�_ . �.�_. _ m � . � —e_ ..�.. ect/Senior Project Manager 240/270/280 StafF/ Project/Senior Geotechnical Engineer 2-20/2.30/245 Construction Services Supervisor/Engineer 195/210 Assistant/Project/Senior Project Coordinator 170/2101225 Geotechnician 190 LnspLctRr/Senior Inspector(includes nuclear gauge) 180/190 Construction Technician I/II/;III � 145/iSS/165 Materials Technician I/II/III Cincludes nuclear gauge) 115/14 /155 Administrative Technician 105/115/125' Surveying er otllr Director $330' Group Mai gar 315 Assistant/Project/Senior Project Manager 240/270/20 Staff'Project/Senior Surveyor 2.20/230/245 Assistant/ Project/Senior Project Coordinator 1701210/225 Photo ral snetrist/Photogramrnetry Manager 170/205 GIS Artalyst 170 Surveying Technician I/11/III 120/1601 5 Party Chief 210 F —Oni 've &Other S Per Ho Administrative Support $145 Copy&Print Services Cost+ 15% Mll ge(parr mile) • Fees for prevailing wage rate pro are available upon request • Map riling,checking,consulting,and other Fees paid on behalf of the client shall be billed at cosh plus fifteen percent(15%). • Overtime hours wilt be billed at 1.5 dmess the standard rate where applicaa • Survey and Field crew billing rates include standard field survey equipment and truck up to 30 mile radius,after which mileage rates apply • Fees for depositions and testimony will be billed at two(2)times the standard billing rates These rates apply to services rendered through December 31,2025.Services provided after this date will be invoiced according to the Standard Fee Schedule in effect at that time. 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