HomeMy WebLinkAboutTO#19 LUMOS & ASSOCIATES, INC.
TASK ORDER NO. 19
CONSULTING SERVICES
This Task Order is made and entered into as of the 15th day of October 2024 by and
between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and
Lumos and Associates, Inc., hereinafter referred to as "CONSULTANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the
Master Agreement dated November 20, 2014, and as specifically hereinafter set forth, the
parties do hereby agree as follows:
1. PURPOSE
The purpose of this Task Order is to authorize and direct CONSULTANT to provide
professional services to perform a topographic survey for DISTRICT's Park Avenue
Waterline Replacement Project located in the City of South Lake Tahoe, County of
El Dorado, California.
2. SCOPE OF WORK
The scope of work for these consulting services is further described in
CONSULTANT's Proposal dated October 9,2024. Said Proposal is incorporated
herein as Exhibit "A" and by this reference is made a part of this Task Order.
3. STAFFING
Staffing will consist of Greg Phillips, P.L.S., WRS, Surveying Division Director,
Project Principal; Michael Craven, P.L.S., P.E., Surveying Project Manager; Mitch
Bartorelli, Photogrammetry Manger; and Rick Byrem, P.L.S., WRS, Surveying
Project Manager. CONSULTANT shall not change staffing without approval by
DISTRICT. Any changes shall provide for equivalent qualifications as far as possible
and practical.
4. TIME OF PERFORMANCE
Tasks for these professional services will commence on October 15,2024, and shall
be completed on or before February 15, 2025.
5. PAYMENT
Payment to CONSULTANT for services performed under this Task Order shall be as
provided in Article IV of the November 20, 2014, Master Agreement and shall not
exceed the amount of Thirty-Eight Thousand Dollars ($38,000) unless the scope of
work is changed, and an increase is authorized by DISTRICT.
1
6. INSURANCE COVERAGE
CONSULTANT's Errors& Omissions coverage shall be $1,000,000 aggregate with
a deductible of not more than $100,000 for the duration of this Task Order.
7. EFFECTIVE DATE
This Task Order No. 19 will become effective upon execution by both parties and
shall serve as a Notice to Proceed upon execution by DISTRICT.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and
the Clerk of the Board of the South Tahoe Public Utility District, and CONSULTANT has
caused this Agreement to be executed the day and year first above written.
South Tahoe Public Utility District
PSG
Fla a; {c;ct ,zcz ;o Tp October 15, 2024
Paul Hughes, General Manager Approval Date
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Attest
Melonie Guttry, Clerk of Board �®
SEAL A
LUMOS AND ASSOCIATES, INC.
4WA" Oct 16 2024
Greg Phillips, Survey Manager Date
P.L.S. License No. 7936
2
EXHIBIT A
Boise•Carson City• El Dorado Hills • Fallon • Lake Tahoe • Reno www.LumosInc.com
Lake Tahoe
312 Dorla Court, Suite 202 1 PO Box 890
L OZ) Zephyr Cove, Nevada 89448
, �� ,�~�� 775.588.6490
October 9, 2024 Proposal # LA24.812
Mr. Brent Goligoski, P.E.
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Via email: bgoligoski@stpud.us
RE: REVISED Topographic Survey Proposal for STPUD2024WaterlineSurvey
Services—Park Avenue, South Lake Tahoe, El Dorado County, CA
Dear Brent:
Lumos and Associates, Inc. is pleased to provide you with this revised proposal for land surveying
services for just the Park Avenue project located within the city of South Lake Tahoe. We estimate
the length of Park Avenue project to be approximately 6,500 linear feet.
Project Understanding
It is our understanding that the scope of work for this project is to prepare a topographic survey
map for waterline design purposes. The limits of the project are per the attached exhibit prepared
by the District that generally include all roadways within the project area and extending 5' behind
existing right of ways. In addition, there is a location on the Park Ave. project that is outside of
existing street right of way. We propose the following Scope of Services for the project.
Project Scope
Topographic Mapping
Lumos will meet on-site with district representatives to gain a better understanding of the project
and survey requirements. During the meeting, Lumos will also work with the district to understand
which survey monument locations are likely to be disturbed during construction and would need to
be searched for during the topographic survey phase of the project.
Once we have a greater understanding of the district's specific needs from the site meeting, our
methodology will include a fixed wing flyover of the site to collect aerial imagery from which an
orthophoto of the project area will be generated. Lumos will prepare a topographic survey map
using a combination of aerial photogrammetry and ground collected data. The project will be flown
at an appropriate elevation to obtain a horizontal scale of 1"=40' with a 1' contour interval
accuracy.
The aerial effort will be followed with an on-ground survey utilizing conventional total station
equipment to locate detail features not captured by the aerial photography. The on-ground survey
will specifically include individual trees above 8"dbh, utility features, and any other features
deemed necessary to meet the requirements of the survey. All survey control will be based upon
the California State Plane Coordinate System, Zone 2, ground coordinates with elevations tied to
the NAVD 88 datum.
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October 9, 2024
Page 2
Lumos will review record right-of-way mapping along the project alignment. The mapping for the
entire alignment to be surveyed will be calculated prior to beginning the field work. During the
ground survey portion of this project, existing right-of-way monuments and property corners will be
located along the alignment corridor. A best fit of the existing right-of-way will be made based
upon found monuments and record mapping.
Once the field data has been collected, mapping will consist of combining the photogrammetry with
the ground-based survey data into a single product prepared in the AutoCAD Civi13D platform. The
elements of the survey and map will be prepared in compliance with the specified items delineated
in the Request for Proposal (RFP) dated August 22, 2024, also attached hereto for reference.
Deliverables will include a signed PDF and CAD files (in STPUD format), including an Autodesk Civil
3D surface with appropriate breaklines, and a georeferenced orthorectifed aerial photo, to the
specifications listed in the RFP. Additionally, Lumos will provide the other deliverables specified
including a grid version of the DWG, survey control points, record documents procured in survey
research, and invert sheets for the requested structures.
Schedule— Based upon the anticipated NTP date of October 14th, the field work for the Park
Avenue portion will be completed prior to the requested date of November 15, 2024, weather
permitting. The mapping and deliverables for the Park Avenue project area will be delivered by
January 15, 2025.
Additional Considerations:
• This scope of services does not include any verification or research of existing ownership.
There may be areas discovered that could have a material discrepancy in the public record
compared to what is found in the field. If this occurs, we will present the findings. If the
proposed improvements are in the vicinity of any possible conflicts, additional field work and
research could be indicated with the possible requirement of a Record of Survey. In such
an event, we would appreciate the opportunity to provide a proposal for a modification to
our scope and fees accordingly.
• This scope of services does not include any work to prepare easements (if required) for the
new waterline sections that fall outside of existing public right of way.
• This scope of work does not include monument preservation documentation, typically
corner records, filed with the El Dorado County Surveyor.
• It has been our experience that the Underground Service Alert will not respond to requests
by surveyors for mapping purposes. As such, we cannot guarantee utility locates at the
time of survey. If full utility locates are required, Lumos would be happy to prepare an
additional proposal to procure utility locates for the project locations prior to the field
surveying.
• This scope of work excludes any field work that would require traffic control and associated
Cal Trans permitting in Highway 50.
EXHIBIT A
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October9, 2024
Page
Fees:
The eSbDl8t8d DUOlb8[ of combined hOUCS and fee for this SCOD8 of work is;
PEgitct Area: Park Avenue
Estimated Hours: 130 hrs
Fees: $38,000
All work will be D8[fo[nl8d under the di[8CbOD of California liD8DS8d P[Ofp6SiOD8l Land Surveyor,
license number L-9S85. Our previous work OOSTPUO waterline projects hav8b88DSUhieCth3CA
prevailing vvdg8 n5t8S/ and it has been dS5U[D8d here that all field work for survey crew time OD site
will be subject to El Dorado County Prevailing Wage rates paid to all survey CFeVV members.
Thank you again for allowing LUnlVs and Associates to provide you with this proposal. Please do
not h8SiLdt8 LO C8|| Dl8 if you have any qU8StiODS.
SiOC8r8|y/
Michael Craven, P.L.S., PE (OR mWA)
Project Manager - Tahoe Office
CC: Greg Phillips, P.L.S,VVR3—Director Survey Division
Julie Ryan, P.E.—STPUD
Megan Co|vey, P.E. -STPUD
StarG|aze—STPUD
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October9, 2024
Page
Key Staff that will be assigned to the 2024 Waterline Services Project
Greg PliillipS, F,�[S, WRS
Surveying Division 0n8CtOr, Project Principal
Greg is Lumos&Associates Director of Surveying, overseeing all of Lumos surveying activities. Greg has over
31 years of surveying and mapping experience with the last 23 years of work occurring throughout northern
Nevada and California. He has extensive experience in both private and public works survey projects. Greg
currently acts as the County Surveyor for Eureka County, Nevada. Lumos has provided consulting services as
County Engineer and County Surveyor on a contract basis to Eureka County since 1987. Greg provides review
for parcel maps,division of large parcels, reversionary maps, subdivision plats, and certificates of
amendment all in accordance with Nevada Revised Statutes and county codes. Greg continuously works to
advance the Profession of Land Surveying and is actively involved with the California Land Surveyors
Associations /CL5A\and Nevada Association of Land Surveyors(NAL3).
Firm Tenure: 12Vears | Industry Experience: 31yeary
Education: Bachelor of Science, Fisheries&Wildlife Management, University of Missouri, 1997
Professional Certifications: Professional Land Surveyor, NH#1761Gand CA#7936 | Nevada Water Rights
Surveyor#1239
MiC��el (_'r8V2O^ 1"[�,1, P�
Surveying Project Manager
Michael Craven brings unique industry experience, as a Licensed Forest Engineer in Oregon, Civil Engineer in
Washington and Land Surveyor in Nevada and California. Heisa5th generation native tn the Lake Tahoe
Basin and graduate of South Tahoe High School. He attended Oregon State University receiving bachelor's
degrees in both forest and civil engineering along with a Master of Science degree in forest engineering.
Michael spent 8 years as a forest engineer specializing in road and harvest design before returning home to
fully pursue land surveying. Since joining Lumos and Associates in 2019, Michael has emerged as a pivotal
leader in the company's survey operations in the Tahoe Basin. His extensive expertise spans various facets of
the field, including a deep understanding of Tahoe Regional Planning Agency(TRPA) coverage maps,
proficiency in bathymetric surveys, and well-established relationships with local planners within the Lake
Tahoe Basin. Beyond his Lake Tahoe-centric skills, Michael also offers a versatile range of surveying services,
encompassing ALTA,topographic, and construction surveying, ensuring Lumos and Associates can effectively
meet the diverse needs of our clients.
Firm Tenure: 5years | Industry Experience: 13years
Education: M.S., Forest Engineering,Oregon State University,2011, B.S., Forest Engineering and B.S.Civil
Engineering,Oregon State University,2D09
Professional Certifications: Professional Land Surveyor, N\/#2Q229 and CA#9G@5, Professional Engineer
WA and OR, US FAA Remote Pilot;Small Unmanned Aircraft System (Drone Pilot)
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October9, 2024
Page
Key Staff that will be assigned to the 2024 Waterline Services Project (cont.)
Mitch BBrtQm,,,,�|h
PhOtogr@nlnOetryM@n8g2r
Mitch has been working in the photogrammetry, mapping, and survey field for 32 years. He has covered
every aspect in the field,from stereo compiler and camera operator to project management. Mitch is
responsible for Lumos' photogrammetric operations, including flight planning, aerial triangulation and
depending on the project digital terrain nnode|ing—digita| elevation modeling, planimetric mapping,
topographic mapping, and digital orthophotography. Mitch has developed methods of incorporating GPS
data acquisition into photogrammetric imagery to improve the quality of engineering design mapping
generated by photogrammetric means.This increased quality has resulted in more cost-efficient mapping
and improved design results. In addition to his mapping capabilities, Mitch is proficient in all aspects of
surveying and leadership.
Firm Tenure: 6 years | Industry Experience: 32Vears
Education:Z/1 Imaging FhotogrammmmetrVTraining
Rick Bvre��, �[-S., ����
Surveying Project Manager
Rick has over 45 years of experience in the land surveying profession. He obtained his first survey license in
Colorado in 1983, and he has worked on projects throughout the western United States, Florida,and the
Caribbean. His California experience includes both fieldwork and office supervision as a P.L.S. on projects in
Alameda,Alpine, Amadur, Contra Costa, E| Dorado, |nyo, Lassen, Monterey, Nevada, Placer, P|umoas, ond
Sierra counties. He has served as the project surveyor on highway projects in Idaho, Colorado,Wyoming and
Montana for ITD, CDOT, and FHWA. Rick is a licensed FAA UAS drone pilot, and he has served as an adjunct
professor teaching the Fundamentals of Surveying in the Construction Management program at BYU Idaho.
He is currently serving as the County Surveyor for Alpine and Mono Counties in California.
Firm Tenure: 6 years | Industry Experience:45years
Education:A'A.S.,Assoc|ates Degree, Engineering, Pennsylvania State University
Professional Certifications: Professional Land Surveyor, NH#18297, CA, ID,CO, KAf[AZ,and WY
EXHIBIT /\
EXHIBIT A
General Manager
Paul Hughes
Sou"�n
Taho,..
Directors
Nick Haven
Shane Romsos
,r
David Peterson
Fublic Utility �h 5}"!y i ct Kelly Sheehan
Nick Exline
1275 Meadow Crert Drive o South Lake Tahoe• A 15 -7401
Phone 530 74.Fax 53 1-0 14.www. tpud.0
August 2 , 224
Mr. Greg Phillips
Lumos
Stateline,N
gphillips@Lumoslnc.com
e: Request for Proposal ( )
2024 Waterlines Survey Services
Dear Greg:
Based on your 2020 Statement of Qualifications, your firm is currently listed as a preferred
consultant to provide topographic survey services for the South Tahoe Public Utility District(the
District), and has been selected to provide a proposal for of one of more upcoming waterline
projects in the City of South Lake Tahoe:
(1) 2026 Park Ave Waterline Replacement Project
(2) 2027 Wildwood 3l5 Waterline Replacement Project
(3) 2028 Gardner Mtn 2/4 Waterline Replacement Project
Maps showing the project area of each of waterline projects are attached.The waterline projects
will replace water mains, water services to the edge ofRigt-of-Way (ROW), fire hydrants and
select meter pits. Two of the projects are also expected to install new water mains in alignments
outside of the ROW where there are currently no water facilities.
The intent of the survey is to capture topography and existing features information needed for:
waterline design in residential and commercial neighborhoods, in ground coordinates, showing
the following information:
• Horizontal Coordinates based on NAD83 California State Plane Zone 2 (US Feet)
• Vertical Control based on NAVD88 (US Feet)
•Provide survey point ASCII file in PNEZD comma delimited format.
• Provide 3D tin lines (DT ) for surface creation.
• Street Address's for parcels on both sides of the subject streets;
• Show existing features within and extending 5' behind the ROW along all streets within the
Project Area, and the full width of the identified Project Area where it falls outside the ROW,
including.
o Sidewalk
o Curb and gutter
EXHIBIT
EXHIBIT A
Page 2
August 22, 2024
o Center and fog lines
o Trees (8" dbh or greater, identify any protected trees)
o Bushes, brush and vegetation areas (50 ft2 or greater)
o Bear boxes/trash enclosures
o Boulders (include approximate diameter)
o Rock slope protection
o Fences
o Gates
o Edge of pavement(including roadway and driveways)
o Dirt trails and all visible above ground surface features
o All visible utility features (gas, electric, communications, storm, water and sewer)
o Walls, identifying type
o Signs
o Mow strips
o Guard rails
o Any other surface features not listed that would impact the ability to construct
underground and surface facilities
• Provide rim and all invert elevations (including drops) of sewer and storm drains
Size and material type in all manholes, catch basins and inlets. Include inner diameter or
dimensions for each structure. Provide a utility detail sheet for each structure.
• Locate any visible Underground Service Alert (USA) underground utility mark outs.
• Locate any clearly visible trench locations such as newly installed Natural Gas, Traffic Signal
Loops, Electrical, Telephone, or TV Cable utilities.
• Locate all overhead utility poles and guy wires,power vaults, transformers, and above ground
cabinets, private power features or lighting within 5 feet outside of right of way.
• Provide contours at I' interval; 5' Major and I' index contours.
• Show record street centerline, right-of-way, easement and lot information.
• Set temporary control points every 1,000 LF and a minimum of one per street and provide
information with deliverables. Provide a list of control points in an editable format(.csv or
Excel)
• Survey any protected areas delineated by District or its consultants within the project
boundaries, including but not limited to; national forests, natural bird habitats, protected animal
and insect species, protected wetlands, etc.
• Work with District to identify within the project area recorded monuments that might be
disturbed by project construction, and survey those monuments.
• Survey any found Monuments• Topographic survey to extend up to survey limits provided.
• Any additional requirements listed in the RFQ for On-Call Land Surveying and Other
Geornatics Services
Surveyor must replace, as required by law, any monuments destroyed during its survey activities,
at no additional cost to the District.
In addition to providing the land based topographic survey map in ground coordinates, provide a
EXHIBIT A
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Page 3
August 22, 2024
separate DWG file of the survey map scaled to grid coordinates to be used for GIS purposes.
The surveyor is required to supply to the District records/supporting data that is used to complete
the survey. These files should include, but are not limited to; final maps, parcel maps, tract maps,
records of survey, lot line adjustments, assessor parcel maps, utility maps, etc.
The surveyor is expected to attend a kick-off meeting with District staff for each project area.
These meetings will take place in the field, at the project location, to discuss survey and project
details and clarify survey expectations.
Surveyor will provide preliminary deliverables using the District-supplied, 2024 STPUD CAD
Survey-Mapping.dwt, template, which maps out all necessary layers, colors, line types, blocks,
text styles and the ctb, used by the District. Files shall be in DWG and PDF format for review
by STPUD prior to submitting final deliverables. The PDF deliverable only needs to be
completed for the ground coordinate version of the survey. Final PDF file shall be signed and
stamped. The AutoCAD .DWG shall utilize standardized STPUD layering,
To ensure utility markings are in place at time of survey, surveyor shall notify Underground
Service Alert—Planning and Design in advance of commencing field work.
District staff will obtain Right-of-Entry for survey for alignments outside the ROW.
It is the District's intent to contract with one or more of the consultants on our current On-Call
Surveyors list to complete the work in the three areas. To be considered,please provide a letter
proposal describing of the proposed methodology for the topographic survey and an estimate of
labor hours,broken down by project area. Please identify key staff who will be assigned to the
project, The District will refer to the Statement of Qualifications (SOQ) you submitted
previously for supplemental information regarding general firm qualifications. Please provide the
fee estimate in a separate file from the proposal.
Schedule will be considered in selecting a surveyor and the District would like to have the field
survey work for Park Ave area complete by November 15, 2024; the field survey for Wildwood
and Gardner Mountain areas may continue into 2025, with final deliverables for all three project
areas provided by end of June 2025.
If you feel that additional information above and beyond what is requested is necessary for
consideration, you may include supplemental documentation as an appendix to your letter
proposal, but it will not necessarily be considered.
Please email your electronic proposal and separate cost proposal by 4 pm, Wednesday,
September 19, 2024, to Star Glaze, Contracts Specialist at the following address:
sglazeG&stpud.us.
EXHIBIT A
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Page 4
August 22, 2024
Please submit formal comments and questions by email to me at jryan@stpud.us on or before
Thursday, September 13 at 5 pm. Informal questions regarding contracting should be directed to
Star, directly by phone (530-543-6205).
Thank you for taking the time to respond. We look forward to having an opportunity to work
with you.
Regards,
Julie H. Ryan
Engineering Department Manager/District Engineer
Attachments:
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EXHIBIT A
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