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HomeMy WebLinkAboutTO#18 METER6_Property Markers Final w Attachments LUMOS & ASSOCIATES, INC. TASK ORDER NO. 18 CONSULTING SERVICES This Task Order is made and entered into as of the 18th day of October by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and Lumos and Associates, Inc., hereinafter referred to as "CONSULTANT". In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement dated November 20, 2014, and as specifically hereinafter set forth, the parties do hereby agree as follows: 1. PURPOSE The purpose of this Task Order is to authorize and direct CONSULTANT to provide professional surveying services to complete the restoration of the remaining property markers throughout the District's water service area that were disturbed by the meter projects. 2. SCOPE OF WORK The scope of work for these consulting services is further described in CONSULTANT's four-page Proposal dated August 30, 2023. Said Proposal is incorporated herein as Exhibit "A" and by this reference is made a part of this Task Order. 3. STAFFING Staffing will consist of Rick Byrem, P.L.S, WRS, Project Manager, and Michael Craven, P.L.S, Field Work Supervisor. CONSULTANT shall not change staffing without approval by DISTRICT. Any changes shall provide for equivalent qualifications as far as possible and practical. 4. TIME OF PERFORMANCE Tasks will be authorized to commence upon approval of DISTRICT's Board on October 5, 2023, and shall be completed on or before June 30, 2025. 5. PAYMENT Payment to CONSULTANT for services performed under this Task Order shall be as provided in Article IV of the November 20, 2014, Master Agreement and shall not exceed the amount of Three Hundred Fifty-Nine Thousand Three Hundred Eighty Dollars ($359,380) unless the scope of work is changed, and an increase is authorized by DISTRICT. 1 6. INSURANCE COVERAGE CONSULTANT's Errors& Omissions coverage shall be $1,000,000 aggregate with a deductible of not more than $100,000 for the duration of this Task Order. 7. EFFECTIVE DATE This Task Order No. 18 will become effective upon execution by both parties and shall serve as a Notice to Proceed upon execution by DISTRICT. IN WITNESS WHEREOF, this Agreement is executed by the General Manager and the Clerk of the Board of the South Tahoe Public Utility District, and CONSULTANT has caused this Agreement to be executed the day and year first above written. South Tahoe Public Utility District P7,111 Hugh s(O t ),2023 8:15 P .T, October 05 2023 Paul Hughes, General Manager Board Approval Date ®flgfl499®4849i81Pt&;g8B81B ublic Attest �� �� :- > �rz, Melonie Guttry, Clerk of Board .` ® S L Aaabex LUMOS AND ASSOCIATES, INC. I11111111 Oct 18 2023 e-? Greg Phillips, Survey Manager Date P.L.S. License No. 7936 2 EXHIBIT A Carson City* El Dorado Hills& Fallon * Lake Tahoe Reno i"v A�N Lake Tahoe LUMOS Zephyr Dorla Court, Suite 202 I PO Box 890 LUMOS Zephyr Cove, Nevada 89448 - &A 1-1< � � 775,588,6490 August 30, 2023 LA23.756 Mr. Trevor Coolidge, PE South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Via email: tcoolidge@stpud.dst.ca.us Subject REVISED 2023 Land Survey Proposal for Property Corner Replacements South Tahoe Public Utility District, South Lake Tahoe, CA Dear Trevor: Lumos and Associates, Inc. (LUMOS) is pleased to provide you with this proposal for land surveying services to replace multiple property corner monuments that have been disturbed or removed by the District's water meter project. Project Understanding The proposed project is within the service area of the South Tahoe Public Utility District(STPUD) in the South Lake Tahoe area of El Dorado County, California. It is our understanding that the scope of work for this project will be to ultimately replace as many as 158 such property corners currently identified by STPUD as needing replacement. Project History In October of 2021, LUMOS contracted with STPUD to replace an initial set of corners along Skyline Drive in Tahoe Paradise Unit No. 14. These initial corners had been identified to serve as a "pilot" project for the replacement of these specific corners only. The work was completed and a Record of Survey was filed with El Dorado County in March of 2022 in Book 38 of Surveys at Page 22. The intent with pursuing a "pilot" project was to allow both LUMOS and STPUD to evaluate the cost and the procedures involved for the purpose of addressing additional work. The contract amount was $4,000 plus review and recording fees. The actual billable time for the work performed by LUMOS was $7,857, which equates to $1,571 for each of the five corners set. STPUD was only billed for the contract amount. The efforts of the"pilot" project were well received by the El Dorado County Surveyor's office as a professional effort to replace and document the missing corners lost to the water meter project. As a result of the above information, we propose the Scope of Services for the project found on the following page. EXHIBIT A EXHIBIT A August 30, 2023 Page 2 Project Scope— Property Corner Replacement LUMOS will perform field surveys sufficient to replace each of the designated 158 remaining property corners listed on the spreadsheet data provided by the District. Each property corner will be replaced and monumented in accordance with the requirements of the California Land Surveyors Act. Upon completion of the field work for each corner, a determination will be made as to whether a single Corner Record will prepared for each corner, or whether a Record of Survey drawing will be prepared for a group of corners as was done in the 2021 "pilot" project. Corner Records can only be utilized when the location of the re-established corner is substantially consistent with the existing public record information for the subject property. If material discrepancies are found between the existing adjoining property corners and the information found in the public record, a Record of Survey will be required. A Record of Survey may also be considered as a preferred option to individual Corner Records when a group of re-established property corners can be combined into one exhibit, as was done in the 2021 'pilot" project. Both Corner Records and Record of Surveys are reviewed by the El Dorado County Surveyor. The Corner Records are indexed and kept by the County Surveyor, and the Record of Surveys are filed with the County Recorder. All review and recording fees will be paid by the District. Estimated Hourly Fees, For Each Corner: Calculations (Pre & Post Initial Survey) 2hr @ $135/hr $270.00 Field Survey (Control &Set Corner— 2 visits) Or @ $330/hr** 1,320.00 Prepare Corner Record 2hr @ $135/hr 270.00 Supervision 390.00 Total $2,250.00 ** Indicates the hourly rate for a two-person crew required to satisfy CA DIR prevailing wage rates for El Dorado County. The above fees are simply estimates. Work will be billed strictly on an hourly basis. Hourly rates are inclusive of vehicle, equipment, and any other incidental charges. The hourly rates for the anticipated contract period are shown on the attached fee calculator spreadsheet. There will be opportunities for savings when corners are grouped in close proximity to one another. It is our anticipation that we will work on setting multiple corners concurrently within specific neighborhoods. There will obviously be times when conflicting evidence between adjoining corners will require greater effort, and therefore, more time for each corner. Invoices will be generated monthly for work completed during that billing period. Lumos will provide information relating to the number of points set, records completed, and work in progress during each billing cycle. EXHIBIT A EXHIBIT A August 30, 2023 Page 3 Ell Dorado County Fees LUMOS will pay the El Dorado County review fees, and pass those costs to STPUD with a 15% processing fee added to the actual fee amounts. Those fees, not including the 15%, are as follows: Corner Record Review $17 for each record Record of Survey Review $135 for a 1-sheet map Recording fee for Record of Survey $94 for a 1-sheet map Schedule— LUMOS will be able to begin the field surveys, immediately upon approval of a contract. We will work on the project, in conjunction with our other previously committed contracts, until significant snowfall this fall. Work will resume upon snowmelt in the spring of 2024. It is anticipated that all 158 corners can be set before significant snowfall in the fall of 2024. Corner Records or Record of Survey drawings will be submitted to El Dorado County upon completion of the field work for each corner, or set of corners. Supervision &Certification All work will be performed under the direction of a California licensed Professional Land Surveyor, license number L-9129. Field work will be scheduled and supervised by Michael Craven, PLS CA L-9685, from the Tahoe office. Thank you for allowing Lumos and Associates to provide you with this proposal. Please do not hesitate to call me if you have any questions. Sincerely, Rick Byrem, PLS CA L-9129 Survey Project Manager Cc: Greg Phillips, PLS,WRS, Director-Surveying Division Michael Craven, PLS, Survey Project Manager-Tahoe Office EXHIBIT A EXHIBIT A Page 1 LA23.7! Project Name: 2023 South Tahoe Public Utility District Property Corner Replacement Proposal/Job No: LA23.756 Date: 30-Aug-23 By: Rick Byrem FEE SCHEDULE: Contract Rates through 12/31/2024 PW is 2 man rate set per El Dorado County Prevaling Wage flutes Control: *County Fees include.15%processing mark 2 Man Crew COUNTY Task Survey Tech 3 Project Manager PW FEES* Grand Total 135 /hr 210 /ir 30 Office/Prep 316 hr Field Work 632 hr Documentation 316 hr Supervision 290 hr Total Hours 632 t,:r 290 11x1° 632 hr 1,554 lea° TOTALS $85,320.00 $60,900.00i,. ,4,'t,o Aux rs f t,w i11.: i See letter proposal dated 813012023 for project assumptions and details.