HomeMy WebLinkAbout2025.10.02 District Board Agenda PacketSOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, October 2, 2025 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Joel Henderson, Director BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Vice President Shane Romsos, President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
1.CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2.COMMENTS FROM THE PUBLIC (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes.)
3.CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4.ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5.CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6.ITEMS FOR BOARD ACTION
a.2025 Asphalt Patching & Trench Paving Services Contract
(Adrian Combes, Director of Operations)
1)Approve Change Order No. 2 in the amount of $145,479.29 to Alcorn General
Engineering; and 2) Authorize General Manager to execute Change Order No. 2.
b.Al Tahoe Sewer Pump Station Spare Pump
(Jeremy Rutherdale, Field Operations Supervisor and Chris Stanley, Field Operations Manager)
1)Authorize Exception No. 2 to the District’s Purchasing Policy for formal competitive
solicitation; and 2) Approve the purchase of a 90 HP Flyte Submersible Pump from
Xylem, to serve as a spare pump at the Al Tahoe Sewer Pump Station, in the amount of
$113,346, plus sales tax and shipping.
7.STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
8.BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
REGULAR BOARD MEETING AGENDA – October 2, 2025 PAGE – 2
9.STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
10.GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
11.NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
09/18/2025 – 2:00 p.m. Regular Board Meeting at the District
09/24/2025 – 4:00 p.m. 75th Anniversary Celebration at the District
Future Meetings/Events
10/07/2025 – 3:30 p.m. Operations Committee Meeting at the District
10/08/2025 – 10:00 a.m. El Dorado Water Agency Meeting in Placerville
10/08/2025 – 3:30 p.m. System Efficiency Committee Meeting at the District
10/16/2025 – 2:00 p.m. Regular Board Meeting at the District
12.COMMEMORATE SOUTH TAHOE PUBLIC UTILITY DISTRICT’S 75TH ANNIVERSARY
(Paul Hughes, General Manager)
Adopt Resolution No. 3321-25 commemorating 75 years of serving the Lake Tahoe Community
with reliable Water and Wastewater Services and providing those services safely, efficiently
and cost effectively.
13.ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a.Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may
be held for conference with legal counsel regarding existing litigation: Yolo County
Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
ADJOURNMENT (The next Regular Board Meeting is Thursday, October 16, 2025, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – October 2, 2025 PAGE – 3
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, October 2, 2025
ITEMS FOR CONSENT
a.2025 GARDNER MOUNTAIN TANKS RECOATING PROJECT - REBID
(Taylor Jaime, Staff Engineer II, Project Manager and Megan Colvey, Director of Engineering)
Authorize the General Manager to execute Change Order No. 2 to Unified Field Services
Corporation in the amount of $88,326.63.
b.RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Receive and file Payment of Claims in the amount of $1,147,705.71.
c.REGULAR BOARD MEETING MINUTES: SEPTEMBER 18, 2025
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve September 18, 2025, Minutes.
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Taylor Jaime, Staff Engineer II, Project Manager
Megan Colvey, Director of Engineering
MEETING DATE: October 2, 2025
ITEM – PROJECT NAME: 2025 Gardner Mountain Tanks Recoating Project - REBID
REQUESTED BOARD ACTION: Authorize the General Manager to execute Change Order
No. 2 to Unified Field Services Corporation in the amount of $88,326.63.
DISCUSSION: As part of regularly scheduled asset maintenance, this Project includes
recoating work of two water storage tanks: Gardner Mountain Tank No. 1 (Tank No. 1)
and Gardner Mountain Tank No. 2 (Tank No. 2). This maintenance is critical to extending
the total service life of these assets and delaying more costly replacement projects.
This Change Order addresses:
1. Additional cleaning of Tank No. 2 interior due to excessive oil/grease
2. Addition of a large spot repair on Tank No. 2 exterior shell
3. Full recoating of the Tank No. 2 interior ceiling
The Project scope was developed from condition assessment reports by Potable Divers
Inc. (2022 for Tank No. 1 and 2023 for Tank No. 2), recommending:
• Gardner Mountain Tank No. 1: Full Recoating of Tank Interior
• Gardner Mountain Tank No. 2: Full Recoating of Tank Exterior Roof
These recommended repairs were included in the Project’s scope. Coating spot repairs
on the remaining tank surfaces were also included.
During the week of September 8, 2025, Unified Field Services Corporation (UFSC), under
oversight of the third-party coating inspector (CME), identified severe deterioration of
Tank No. 2’s interior ceiling beyond the assessment report’s findings. A full interior ceiling
recoat was recommended and confirmed by District engineering staff. UFSC quoted
$69,720.18 and requested an additional fifteen (15) contract days to complete this
work, which includes surface preparation, coating, scaffolding, waste disposal, and
environmental protection containment. District staff finds this cost reasonable and
recommends Board approval.
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
Taylor Jaime
October 2, 2025
Page 2
Tank No. 2’s interior also required additional cleaning beyond typical conditions. UFSC
quoted $4,070.17 and requested an additional two (2) contract days to complete this
work. District staff finds this cost reasonable and recommends Board approval.
Additionally, a large coating spot repair is required on the Tank No. 2 exterior shell. The
large size of this repair is outside the scope of the original bid item for exterior coating
repair work. UFSC quoted the District $2,306.28 and requested an additional two (2)
contract days to complete this work. District staff finds this cost reasonable and
recommends Board approval.
Lastly, work performed on the following bid items exceeded the original contract
amount: Gardner Mountain Tank No. 1; exterior spot repairs, scaffolding, and
dehumidification. These unit price bid items are contingent bid items that provide a
baseline estimate of the actual quantity needed. Actual quantities used are expected
to be less than or greater than the contract quantity. The extra costs due to the bid
item overages are $12,230. No added contract time is required for these bid items.
District staff recommends that the Board authorize the General Manager to approve
and execute Change Order No. 2, as summarized below:
• $69,720.18 and 15 contract days for full interior ceiling recoating of Tank No. 2
• $4,070.17 and 2 contract days for additional interior cleaning of Tank No. 2
• $2,306.28 and 2 contract days for large coating repair on exterior shell of Tank
No. 2
• $7,430 for quantity exceeded for exterior spot repairs of Tank No. 1.
• $300 for quantity exceeded for scaffolding of Tank No. 1.
• $4,500 for quantity exceeded for dehumidification of Tank No. 1.
The tank Asset Management (AM) program and Capital Improvement Program (CIP)
originally budgeted for recoating work at Stateline Tank No. 1 in Summer 2025.
However, due to higher-priority water supply projects in the Stateline Pressure Zone,
Operations requested postponing this work by one year. To maintain momentum in the
tank AM program, the Gardner Mountain tanks recoating – initially planned for Summer
2026 – was advanced to 2025. Funds from the approved CIP budget for Stateline Tank
No. 1 Recoating ($697,000) will be reallocated to cover the Gardner Mountain Tanks
recoating project.
SCHEDULE: July 2025 – Nov 2025
COSTS: $88,326.63
ACCOUNT NO: 20.30.8679 (Gardner Mountain 1); 20.30.8484 (Gardner Mountain 2);
20.30.8554 (Stateline Tank No. 1 Recoating)
BUDGETED AMOUNT AVAILABLE: Funds to be transferred from 20.30.8554 $697,000 FY
2025-26; $315,440.05 (2025 Rollover)
ATTACHMENTS: Change Order No. 2
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
Change Order #:2B
Project: 2025 Gardner Mountain Tanks Recoating Project
Date:10/2/2025 Purchase Order No. :2026-251
Contractor: Unified Field Services Corporation
Dollar Amounts
$417,724.00 104 Calendar Days
$86,399.19 44 Calendar Days
$504,123.19 148 Calendar Days
$88,326.63 19 Calendar Days
$174,725.82 63 Calendar Days
$592,449.82 167 Calendar Days
Accepted by
Contractor: Date:
Reviewed by STPUD
Project Manager: Date:
Authorized by STPUD
General Manager: Date:
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of the
change(s) described, unless specifically noted in individual description(s).
THIS CHANGE ORDER
Total Change Orders to Date
New Contract Total
Contract Times
Original Contract
Previous Change Orders
Current Contract
X:\Projects\Water\2025 Gardner Mtn Tanks Recoating\2nd Bid Period\C - Contract Administration\C.3 - Contract
Docs\C.3.4 - Change Orders\CO#2\CO#02 Spreadsheet [Summary]9/24/2025
Change Order #:2B
Project: 2025 Gardner Mountain Tanks Recoating Project
Bid Schedule: B: Gardner Mountain Tank #2
Date:10/2/2025
Contractor: Unified Field Services Corporation
Dollar Amounts
$181,075.00
$181,075.00
$88,326.63
$88,326.63
$269,401.63
The Contract Shall Be Changed As Follows:
2B.1
TOTAL FOR ITEM 2B.1 IS: $69,720.18
2B.2
TOTAL FOR ITEM 2B.2 IS:$4,070.17
Original Bid Schedule Subtotal
Previous Change Orders
Current Bid Schedule Subtotal
New Bid Schedule Subtotal
Add Bid Item 15.1, "Gardner Mountain Tank #2 Interior Recoating (Full Ceiling including
Tank Knuckle)" to account for all work to complete full recoating and associated surface
preparation of the Gardner Mountain Tank #2 interior ceiling and knuckle as descibed in
District DCM#3 and Unified Field Services Corporation's (UFSC) PCO#5, at UFSC's
quoted amount of $69,720.18. Amend completion dates of all intermediate milestones,
described in project specification section 00 72 00, 2.04,B., and the total contract time,
to add 15 working days, to account for time required to perform the descirbed work.
Add Bid Item 20, "Gardner Mountain Tank #2 Interior Shell Cleaning" to account for
excessive grease, dirt, oil, and contaminant cleaning of entire Tank #2 interior shell as
described in United Field Services Corporation's PCO#2, in the amount of UFSC's
quoted amount of $4,070.17. Amend completion dates of all intermediate milestones,
described in project specification section 00 72 00, 2.04, B., and the total contract time,
to add 2 working days, to account for time required to perform the descirbed work.
THIS CHANGE ORDER
Total Change Orders to Date
X:\Projects\Water\2025 Gardner Mtn Tanks Recoating\2nd Bid Period\C - Contract Administration\C.3 - Contract
Docs\C.3.4 - Change Orders\CO#2\CO#02 Spreadsheet [Bid Schedule ]9/24/2025
Change Order #:2B
Project: 2025 Gardner Mountain Tanks Recoating Project
Bid Schedule: B: Gardner Mountain Tank #2
2B.3
TOTAL FOR ITEM 2B.3 IS:$2,306.28
2B.4
TOTAL FOR ITEM 2B.4 IS:$7,430.00
2B.5
TOTAL FOR ITEM 2B.4 IS:$300.00
2B.6
TOTAL FOR ITEM 2B.4 IS:$4,500.00
Amend Bid Item 5, "Gardner Mountain Tank #1 Scaffolding" to change the bid item
amount from $6,000 to $6,300 to account for work performed in excess of the original
bid item quantity. This amendment increases the bid item amount by $300.00. This
amendment does not change the orginal contract time.
Amend Bid Item 6, "Gardner Mountain Tank #1 Dehumidification" to change the bid
item amount from $10,000.00 to $14,500.00 to account for work performed in excess of
the original bid item quantity. This amendment increases the bid item amount by
$4,500.00. This amendment does not change the orginal contract time.
Add Bid Item 14.1, "Gardner Mountain Tank #2 Exterior Large Spot Repair" to repair a
large area spot as descibed in District DCM#2 and United Field Service Corporation's
(UFSC) PCO#4, in the amount of UFSC's quoted amount of $2,306.28. Amend
completion dates of all intermediate milestones, described in project specification
section 00 72 00, 2.04, B., and to the total contract time, to add 2 working days, to
account for time required to perform the descirbed work.
Amend Bid Item 4, "Gardner Mountain Tank #1 Exterior Recoating (Spot Repairs)" to
change the bid item amount from $12,000.00 to $19,430.00 to account for work
performed in excess of the original bid item quantity. This amendment increases the bid
item amount by $7,430.00. This amendment does not change the orginal contract time.
X:\Projects\Water\2025 Gardner Mtn Tanks Recoating\2nd Bid Period\C - Contract Administration\C.3 - Contract
Docs\C.3.4 - Change Orders\CO#2\CO#02 Spreadsheet [Bid Schedule ]9/24/2025
PAYMENT OF CLAIMS
Payroll 757,821.40
Total Payroll 757,821.40
ADP & Insight eTools 7,094.60
AFLAC/WageWorks claims and fees 355.20
CalPERS - other 480.00
Ameritas - Insurance Payments 8,577.75
Total Vendor EFT 16,507.55
Weekly Approved Check Batches Water Sewer Total
174,877.66 194,596.29 369,473.95
Total Accounts Payable Checks 369,473.95
Utility Management Refunds 3,902.81
Total Utility Management Checks 3,902.81
Grand Total $1,147,705.71
Payroll EFTs & Checks 9/16/2025
EFT CA Employment Taxes & W/H 39,940.23
EFT Federal Employment Taxes & W/H 178,164.81
EFT CalPERS Contributions 99,965.64
EFT Empower Retirement-Deferred Comp 29,375.91
EFT Stationary Engineers Union Dues 3,374.28
EFT CDHP Health Savings (HSA) 4,560.97
EFT Retirement Health Savings -146.92
EFT Employee Direct Deposits 402,331.72
CHK Employee Garnishments 254.76
Total 757,821.40
FOR APPROVAL
October 2, 2025
9/16/25
Wednesday, September 17, 2025
Payment of Claims
Payment Date Range 09/11/25 - 09/24/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44039 - AFLAC
783143 Insurance Supplement Payable Paid by EFT #5136 07/01/2025 09/17/2025 07/31/2025 09/17/2025 802.04
107074 Insurance Supplement Payable Paid by EFT #5136 08/01/2025 09/17/2025 08/31/2025 09/17/2025 802.04
Vendor 44039 - AFLAC Totals Invoices 2 $1,604.08
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO
249762 Office Supply Issues Paid by EFT #5137 09/09/2025 09/17/2025 09/30/2025 09/17/2025 135.00
249763 Office Supply Issues Paid by EFT #5137 09/09/2025 09/17/2025 09/30/2025 09/17/2025 75.75
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 2 $210.75
Vendor 10906 - ALPINE COUNTY TAX COLLECTOR
1st 25-26 Land Taxes Paid by Check #115050 09/03/2025 09/24/2025 09/30/2025 09/17/2025 53,196.47
Vendor 10906 - ALPINE COUNTY TAX COLLECTOR Totals Invoices 1 $53,196.47
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
173Y-XYYP-9HXN Grounds & Maintenance Paid by EFT #5138 09/02/2025 09/17/2025 09/30/2025 09/17/2025 119.62
179T-TVV1-CDPD Shop Supplies Paid by EFT #5138 09/02/2025 09/17/2025 09/30/2025 09/17/2025 78.80
1YGX-PMWL-7XKT Buildings Paid by EFT #5138 09/02/2025 09/17/2025 09/30/2025 09/17/2025 781.26
149R-RKXR-RY4H Office Supplies Paid by EFT #5138 09/07/2025 09/17/2025 09/30/2025 09/17/2025 (14.01)
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 4 $965.67
Vendor 11343 - AMETEK ARIZONA INSTRUMENT LLC
899706 Grounds & Maintenance Paid by EFT #5139 08/11/2025 09/17/2025 09/30/2025 09/17/2025 2,759.69
Vendor 11343 - AMETEK ARIZONA INSTRUMENT LLC Totals Invoices 1 $2,759.69
Vendor 47919 - AQUATIC INFORMATICS INC
114908 Service Contracts Paid by EFT #5140 09/10/2025 09/17/2025 09/30/2025 09/17/2025 208.00
Vendor 47919 - AQUATIC INFORMATICS INC Totals Invoices 1 $208.00
Vendor 45202 - AT&T MOBILITY
287306407514 925 Telephone Paid by EFT #5141 09/02/2025 09/17/2025 09/30/2025 09/17/2025 4,912.17
Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $4,912.17
Vendor 48612 - AUTOMATION DIRECT
18336576 Buildings Paid by EFT #5142 09/09/2025 09/17/2025 09/30/2025 09/17/2025 61.99
Vendor 48612 - AUTOMATION DIRECT Totals Invoices 1 $61.99
Vendor 50103 - AZUL ELECTRIC SUPPLY LLC
010247 Pump Stations Paid by EFT #5143 08/27/2025 09/17/2025 09/30/2025 09/17/2025 5.89
010309 Shop Supplies Paid by EFT #5143 09/03/2025 09/17/2025 09/30/2025 09/17/2025 203.49
010324 Shop Supplies Paid by EFT #5143 09/03/2025 09/17/2025 09/30/2025 09/17/2025 70.95
010340 Buildings Paid by EFT #5143 09/04/2025 09/17/2025 09/30/2025 09/17/2025 129.46
Vendor 50103 - AZUL ELECTRIC SUPPLY LLC Totals Invoices 4 $409.79
Vendor 44109 - BB&H BENEFIT DESIGNS
127999 Contractual Services Paid by EFT #5144 07/17/2025 09/17/2025 09/30/2025 09/17/2025 250.00
128974 Contractual Services Paid by EFT #5144 08/04/2025 09/17/2025 09/30/2025 09/17/2025 250.00
130217 Contractual Services Paid by EFT #5144 09/03/2025 09/17/2025 10/31/2025 09/17/2025 250.00
Vendor 44109 - BB&H BENEFIT DESIGNS Totals Invoices 3 $750.00
Vendor 49419 - BEND GENETICS LLC
ST2511 Monitoring Paid by EFT #5145 09/04/2025 09/17/2025 09/30/2025 09/17/2025 2,475.00
Run by Erika Franco on 09/24/2025 02:29:53 PM Page 1 of 7
Payment of Claims
Payment Date Range 09/11/25 - 09/24/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
ST2512 Monitoring Paid by EFT #5145 09/11/2025 09/17/2025 09/30/2025 09/17/2025 1,237.50
ST2513 Monitoring Paid by EFT #5145 09/12/2025 09/17/2025 09/30/2025 09/17/2025 825.00
Vendor 49419 - BEND GENETICS LLC Totals Invoices 3 $4,537.50
Vendor 45009 - BENTLY RANCH
213430 Biosolid Disposal Costs Paid by EFT #5146 08/21/2025 09/17/2025 09/30/2025 09/17/2025 1,266.60
213464 Biosolid Disposal Costs Paid by EFT #5146 09/05/2025 09/17/2025 09/30/2025 09/17/2025 3,103.95
Vendor 45009 - BENTLY RANCH Totals Invoices 2 $4,370.55
Vendor 48768 - BOBCAT OF RENO INC
P47169 Automotive Paid by EFT #5147 08/28/2025 09/17/2025 09/30/2025 09/17/2025 1,045.71
P47299 Automotive Paid by EFT #5147 09/10/2025 09/17/2025 09/30/2025 09/17/2025 676.92
P47318 Automotive Paid by EFT #5147 09/11/2025 09/17/2025 09/30/2025 09/17/2025 (625.20)
Vendor 48768 - BOBCAT OF RENO INC Totals Invoices 3 $1,097.43
Vendor 50431 - BREAKTHROUGH TRAINING
3794 Staff Development Paid by EFT #5148 07/28/2025 09/17/2025 10/31/2025 09/17/2025 3,500.00
Vendor 50431 - BREAKTHROUGH TRAINING Totals Invoices 1 $3,500.00
Vendor 50404 - BURGESS WELL COMPANY INC
2712 Test Wells (x3)Paid by EFT #5149 09/08/2025 09/17/2025 09/30/2025 09/17/2025 58,090.00
Vendor 50404 - BURGESS WELL COMPANY INC Totals Invoices 1 $58,090.00
Vendor 50370 - CALTEST ANALYTICAL LAB
732882 Wells Paid by EFT #5150 09/04/2025 09/17/2025 09/30/2025 09/17/2025 124.00
Vendor 50370 - CALTEST ANALYTICAL LAB Totals Invoices 1 $124.00
Vendor 42328 - CDW-G CORP
AF8HP3H District Computer Supplies Paid by EFT #5151 09/04/2025 09/17/2025 09/30/2025 09/17/2025 988.28
AF85T3E District Computer Supplies Paid by EFT #5151 09/10/2025 09/17/2025 09/30/2025 09/17/2025 636.19
Vendor 42328 - CDW-G CORP Totals Invoices 2 $1,624.47
Vendor 48406 - CHARTER COMMUNICATIONS
176157701090125 Telephone Paid by EFT #5152 09/01/2025 09/17/2025 09/30/2025 09/17/2025 150.00
Vendor 48406 - CHARTER COMMUNICATIONS Totals Invoices 1 $150.00
Vendor 50101 - ROBERT CHRISTENSEN
SWRCB G3 APP 25 Dues - Memberships -
Certification
Paid by EFT #5153 09/08/2025 09/17/2025 09/30/2025 09/17/2025 335.65
Vendor 50101 - ROBERT CHRISTENSEN Totals Invoices 1 $335.65
Vendor 12535 - CITY OF SOUTH LAKE TAHOE
AR204095 Caltrans - City - County -
Improvements
Paid by EFT #5154 08/12/2025 09/17/2025 09/30/2025 09/17/2025 36,570.00
Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices 1 $36,570.00
Vendor 50452 - GREGORY CLEVELAND
2722515 Water Use Reduction Rebates Paid by EFT #5155 09/08/2025 09/17/2025 09/30/2025 09/17/2025 750.00
Vendor 50452 - GREGORY CLEVELAND Totals Invoices 1 $750.00
Vendor 40512 - CODALE ELECTRIC SUPPLY
S009403345.001 Submersible Pump, EP Station Paid by EFT #5156 08/26/2025 09/17/2025 09/30/2025 09/17/2025 1,177.46
Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $1,177.46
Run by Erika Franco on 09/24/2025 02:29:53 PM Page 2 of 7
Payment of Claims
Payment Date Range 09/11/25 - 09/24/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44739 - CYBER SECURITY SOURCE
12810 District Computer Supplies Paid by EFT #5157 08/15/2025 09/17/2025 09/30/2025 09/17/2025 1,393.31
12859 District Computer Supplies Paid by EFT #5157 09/09/2025 09/17/2025 09/30/2025 09/17/2025 1,815.89
Vendor 44739 - CYBER SECURITY SOURCE Totals Invoices 2 $3,209.20
Vendor 50334 - EATON PUMPS SALES & SERVICE
INV101115 Bayview Well Rehab Paid by EFT #5158 07/31/2025 09/17/2025 09/30/2025 09/17/2025 1,912.00
INV101104 Elks Club Well Pump Install Paid by EFT #5158 08/31/2025 09/17/2025 09/30/2025 09/17/2025 19,470.50
Vendor 50334 - EATON PUMPS SALES & SERVICE Totals Invoices 2 $21,382.50
Vendor 44263 - ENS RESOURCES INC
3955 Public Relations Expense Paid by EFT #5159 09/07/2025 09/17/2025 09/30/2025 09/17/2025 5,577.40
Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $5,577.40
Vendor 18550 - EUROFINS EATON ANALYTICAL LLC
3800096327 Monitoring Paid by EFT #5160 09/04/2025 09/17/2025 09/30/2025 09/17/2025 108.15
3800097085 Monitoring Paid by EFT #5160 09/10/2025 09/17/2025 09/30/2025 09/17/2025 20.00
3800097331 Monitoring Paid by EFT #5160 09/12/2025 09/17/2025 09/30/2025 09/17/2025 46.35
3800097333 Monitoring Paid by EFT #5160 09/12/2025 09/17/2025 09/30/2025 09/17/2025 216.30
Vendor 18550 - EUROFINS EATON ANALYTICAL LLC Totals Invoices 4 $390.80
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
907203327 Service Contracts Paid by EFT #5161 09/08/2025 09/17/2025 09/30/2025 09/17/2025 495.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $495.00
Vendor 14890 - FEDEX
8-980-63737 Postage Expenses Paid by EFT #5162 09/05/2025 09/17/2025 09/30/2025 09/17/2025 204.67
Vendor 14890 - FEDEX Totals Invoices 1 $204.67
Vendor 48402 - FLYERS ENERGY LLC
25-451234 Oil & Lubricants Paid by EFT #5163 08/26/2025 09/17/2025 09/30/2025 09/17/2025 4,409.96
25-461268 Gasoline Fuel Inventory Paid by EFT #5163 09/04/2025 09/17/2025 09/30/2025 09/17/2025 2,355.49
25-463163 Diesel Fuel Inventory Paid by EFT #5163 09/06/2025 09/17/2025 09/30/2025 09/17/2025 3,535.26
25-464661 Diesel Fuel Inventory Paid by EFT #5163 09/09/2025 09/17/2025 09/30/2025 09/17/2025 3,506.28
25-464667 Gasoline & Diesel Expense Paid by EFT #5163 09/09/2025 09/17/2025 09/30/2025 09/17/2025 1,851.69
25-464709 Gasoline Fuel Inventory Paid by EFT #5163 09/10/2025 09/17/2025 09/30/2025 09/17/2025 3,034.42
25-466837 Gasoline Fuel Inventory Paid by EFT #5163 09/14/2025 09/17/2025 09/30/2025 09/17/2025 1,640.28
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 7 $20,333.38
Vendor 48288 - FRONTIER COMMUNICATIONS
5306942753 925 Telephone Paid by EFT #5164 09/01/2025 09/17/2025 09/30/2025 09/17/2025 812.49
Vendor 48288 - FRONTIER COMMUNICATIONS Totals Invoices 1 $812.49
Vendor 49910 - DAVID GERHARDT
SWRCB D3REEXAM25 Dues - Memberships -
Certification
Paid by EFT #5165 09/09/2025 09/17/2025 09/30/2025 09/17/2025 70.00
Vendor 49910 - DAVID GERHARDT Totals Invoices 1 $70.00
Vendor 43111 - GFS CHEMICALS INC
CINV-169581 Laboratory Supplies Paid by EFT #5166 09/02/2025 09/17/2025 09/30/2025 09/17/2025 940.57
Vendor 43111 - GFS CHEMICALS INC Totals Invoices 1 $940.57
Run by Erika Franco on 09/24/2025 02:29:53 PM Page 3 of 7
Payment of Claims
Payment Date Range 09/11/25 - 09/24/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 15600 - GRAINGER
9623021574 Buildings Paid by EFT #5167 08/27/2025 09/17/2025 09/30/2025 09/17/2025 379.65
9624329943 Pump Stations Paid by EFT #5167 08/28/2025 09/17/2025 09/30/2025 09/17/2025 278.96
9630564137 Small Tools Paid by EFT #5167 09/04/2025 09/17/2025 09/30/2025 09/17/2025 451.67
Vendor 15600 - GRAINGER Totals Invoices 3 $1,110.28
Vendor 15800 - HACH CO
14657920 Laboratory Supplies Paid by EFT #5168 09/05/2025 09/17/2025 09/30/2025 09/17/2025 122.17
Vendor 15800 - HACH CO Totals Invoices 1 $122.17
Vendor 49700 - KAREN HASLAM
3327315-2 Turf Buy-Back Program Paid by EFT #5169 09/10/2025 09/17/2025 09/30/2025 09/17/2025 2,340.00
Vendor 49700 - KAREN HASLAM Totals Invoices 1 $2,340.00
Vendor 49110 - HATCHBACK CREATIVE
3752 Public Relations Expense Paid by EFT #5170 09/07/2025 09/17/2025 09/30/2025 09/17/2025 472.50
Vendor 49110 - HATCHBACK CREATIVE Totals Invoices 1 $472.50
Vendor 48140 - INTEGRITY LOCKSMITH
i44630 Pump Stations Paid by EFT #5171 09/05/2025 09/17/2025 09/30/2025 09/17/2025 480.82
Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 1 $480.82
Vendor 44110 - J&L PRO KLEEN INC
40148 Janitorial Services Paid by EFT #5172 09/15/2025 09/17/2025 09/30/2025 09/17/2025 4,992.83
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,992.83
Vendor 50319 - KIEFER CONSULTING INC
16724 Wtr Efficiency/Loss Data Syst
Implementation
Paid by EFT #5173 09/03/2025 09/17/2025 09/30/2025 09/17/2025 11,870.00
Vendor 50319 - KIEFER CONSULTING INC Totals Invoices 1 $11,870.00
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL
013771401 Buildings Paid by EFT #5174 09/11/2025 09/17/2025 09/30/2025 09/17/2025 150.00
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL Totals Invoices 1 $150.00
Vendor 47903 - LINDE GAS & EQUIPMENT INC
52006425 Pump Stations Paid by EFT #5175 09/11/2025 09/17/2025 09/30/2025 09/17/2025 91.64
52040451 Small Tools Paid by EFT #5175 09/13/2025 09/24/2025 09/30/2025 09/17/2025 81.56
Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals Invoices 2 $173.20
Vendor 18150 - MEEKS LUMBER & HARDWARE
Aug 25 Stmt Buildings & Shop Supplies Paid by EFT #5176 08/31/2025 09/17/2025 09/30/2025 09/17/2025 4,014.32
Vendor 18150 - MEEKS LUMBER & HARDWARE Totals Invoices 1 $4,014.32
Vendor 43889 - MME MUNICIPAL MAINTENANCE
040220 Hydraulic Motor - Truck 12 Paid by EFT #5177 08/19/2025 09/17/2025 09/30/2025 09/17/2025 6,571.33
040272 Hydraulic Motor - Truck 12 Paid by EFT #5177 08/20/2025 09/17/2025 09/30/2025 09/17/2025 949.13
040423 Hydro Nozzles Paid by EFT #5177 08/22/2025 09/17/2025 09/30/2025 09/17/2025 2,855.22
040590 Automotive Paid by EFT #5177 08/27/2025 09/17/2025 09/30/2025 09/17/2025 1,474.42
Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 4 $11,850.10
Vendor 49923 - QUADIENT FINANCE USA INC
08/13/25 Postage prepaid Paid by EFT #5178 09/03/2025 09/17/2025 09/30/2025 09/17/2025 1,800.00
Run by Erika Franco on 09/24/2025 02:29:53 PM Page 4 of 7
Payment of Claims
Payment Date Range 09/11/25 - 09/24/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49923 - QUADIENT FINANCE USA INC Totals Invoices 1 $1,800.00
Vendor 43332 - RED WING SHOE STORE
812ST1-1491262 Safety Equipment - Physicals Paid by EFT #5179 08/26/2025 09/24/2025 09/30/2025 09/17/2025 288.72
812ST1-1579009 Safety Equipment - Physicals Paid by EFT #5179 09/03/2025 09/17/2025 09/30/2025 09/17/2025 234.89
Vendor 43332 - RED WING SHOE STORE Totals Invoices 2 $523.61
Vendor 48144 - RELIANCE STANDARD
JUL25A LTD/Life Insurance Management Paid by Check #115051 07/01/2025 09/17/2025 07/31/2025 09/17/2025 2,619.93
JUL25B LTD/Life Insurance Union/Board
Payable
Paid by Check #115051 07/01/2025 09/17/2025 07/31/2025 09/17/2025 3,510.16
JULY2025 Voluntary Life Payable Paid by Check #115051 07/01/2025 09/17/2025 07/31/2025 09/17/2025 969.77
AUG2025 Voluntary Life Payable Paid by Check #115051 08/01/2025 09/17/2025 08/31/2025 09/17/2025 969.77
AUG25A LTD/Life Insurance Management Paid by Check #115051 08/01/2025 09/17/2025 08/31/2025 09/17/2025 2,619.93
AUG25B LTD/Life Insurance Union/Board
Payable
Paid by Check #115051 08/01/2025 09/17/2025 08/31/2025 09/17/2025 3,510.16
Vendor 48144 - RELIANCE STANDARD Totals Invoices 6 $14,199.72
Vendor 50251 - RICHARDS WATSON & GERSHON
254921 Legal Services August 2025 Paid by EFT #5180 09/12/2025 09/17/2025 08/31/2025 09/17/2025 5,776.96
Vendor 50251 - RICHARDS WATSON & GERSHON Totals Invoices 1 $5,776.96
Vendor 49555 - ANDREA SALAZAR
MILEAGE 082725 Travel - Meetings - Education Paid by EFT #5181 09/10/2025 09/17/2025 09/30/2025 09/17/2025 58.80
Vendor 49555 - ANDREA SALAZAR Totals Invoices 1 $58.80
Vendor 50240 - SAMSARA INC
310519554292412 Service Contracts Paid by EFT #5182 08/29/2025 09/17/2025 09/30/2025 09/17/2025 5,867.93
Vendor 50240 - SAMSARA INC Totals Invoices 1 $5,867.93
Vendor 48735 - SILVER STATE ANALYTICAL LAB
LV332523 Monitoring Paid by EFT #5183 08/07/2025 09/17/2025 09/30/2025 09/17/2025 258.00
RN333605 Monitoring Paid by EFT #5184 09/08/2025 09/17/2025 09/30/2025 09/17/2025 258.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 2 $516.00
Vendor 45168 - SOUTHWEST GAS
910000040369 825 Natural Gas Paid by EFT #5185 09/05/2025 09/17/2025 09/30/2025 09/17/2025 6.28
910000041349 825 Natural Gas Paid by EFT #5185 09/05/2025 09/17/2025 09/30/2025 09/17/2025 12.28
Vendor 45168 - SOUTHWEST GAS Totals Invoices 2 $18.56
Vendor 49588 - MATTHEW STEVENS
TRAVELEXP 090925 Travel - Meetings - Education Paid by EFT #5186 09/09/2025 09/24/2025 09/30/2025 09/17/2025 141.40
TRAVELEXP 091025 Travel - Meetings - Education Paid by EFT #5186 09/10/2025 09/24/2025 09/30/2025 09/17/2025 141.40
Vendor 49588 - MATTHEW STEVENS Totals Invoices 2 $282.80
Vendor 42489 - TAHOE MOUNTAIN NEWS
1054 Public Relations Expense Paid by EFT #5187 09/10/2025 09/17/2025 09/30/2025 09/17/2025 170.00
Vendor 42489 - TAHOE MOUNTAIN NEWS Totals Invoices 1 $170.00
Vendor 48927 - TAHOE VALLEY LODGE
1072 Standby Accommodations Paid by EFT #5188 09/01/2025 09/17/2025 09/30/2025 09/17/2025 5,310.00
Vendor 48927 - TAHOE VALLEY LODGE Totals Invoices 1 $5,310.00
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Payment of Claims
Payment Date Range 09/11/25 - 09/24/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49420 - THATCHER COMPANY OF NEVADA INC
2025400104335 Hypochlorite Paid by EFT #5189 08/27/2025 09/17/2025 09/30/2025 09/17/2025 4,695.50
2025400104487 Hypochlorite Paid by EFT #5189 08/27/2025 09/17/2025 09/30/2025 09/17/2025 (4,695.50)
2025400104488 Hypochlorite Paid by EFT #5189 08/27/2025 09/17/2025 09/30/2025 09/17/2025 4,298.70
Vendor 49420 - THATCHER COMPANY OF NEVADA INC Totals Invoices 3 $4,298.70
Vendor 48477 - THOMAS SCIENTIFIC
3693697 Laboratory Supplies Paid by EFT #5190 08/27/2025 09/17/2025 09/30/2025 09/17/2025 33.04
Vendor 48477 - THOMAS SCIENTIFIC Totals Invoices 1 $33.04
Vendor 50406 - TORO STEEL BLDGS USA
W91QUI3J-0002 DVR Equipment Storage Paid by Check #115052 09/04/2025 09/17/2025 09/30/2025 09/17/2025 19,522.82
Vendor 50406 - TORO STEEL BLDGS USA Totals Invoices 1 $19,522.82
Vendor 48262 - UPS FREIGHT
0000966628365 Postage Expenses Paid by EFT #5191 09/06/2025 09/17/2025 09/30/2025 09/17/2025 62.28
0000966628375 Postage Expenses Paid by EFT #5191 09/13/2025 09/17/2025 09/30/2025 09/17/2025 44.25
Vendor 48262 - UPS FREIGHT Totals Invoices 2 $106.53
Vendor 47973 - US BANK CORPORATE
ABBONDANDOLO0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 145.37
ARCE0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 490.45
ASCHENBACH0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 1,069.87
BARTLETTB0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 313.76
BARTLETTC0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 524.61
BORLEY0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 223.08
BUCKMAN0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 2,174.93
COLE0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 967.66
COLVEY0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 170.21
COMBES0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 341.83
DUPREE0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 53.70
FRANCO0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 549.00
GOLIGOSKI0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 637.00
GUTTRY0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 550.59
HENDERSON0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 941.34
HUGHES0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 467.43
JONES0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 67.76
KAUFFMAN0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 1,090.41
LEE0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 263.72
MORSE0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 2,394.66
NELSON0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 37.17
RUIZ0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 753.66
RUTHERDALE0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 813.96
SALAZAR0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 5,873.78
SCHRAUBEN0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 2,265.12
SKELLY0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 1,201.93
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Payment of Claims
Payment Date Range 09/11/25 - 09/24/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
STANLEY0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 4,503.59
THOMSEN0825 AUG 25 STMS Paid by EFT #5192 08/22/2025 09/17/2025 08/31/2025 09/17/2025 2,653.60
Vendor 47973 - US BANK CORPORATE Totals Invoices 28 $31,540.19
Vendor 49947 - CUST#593278 USABLUEBOOK
INV00803643 Laboratory Supplies Paid by EFT #5193 08/20/2025 09/17/2025 09/30/2025 09/17/2025 1,227.79
Vendor 49947 - CUST#593278 USABLUEBOOK Totals Invoices 1 $1,227.79
Vendor 44580 - VESTIS SERVICES LLC
5980316200 Uniform Payable Paid by EFT #5194 08/20/2025 09/24/2025 09/30/2025 09/17/2025 131.91
598002063 Uniform Payable Paid by EFT #5194 09/10/2025 09/24/2025 09/30/2025 09/17/2025 (.75)
Vendor 44580 - VESTIS SERVICES LLC Totals Invoices 2 $131.16
Vendor 50363 - WEST COAST PUMP & WELL WORKS
3222 Grounds & Maintenance Paid by EFT #5195 08/21/2025 09/17/2025 09/30/2025 09/17/2025 4,150.19
Vendor 50363 - WEST COAST PUMP & WELL WORKS Totals Invoices 1 $4,150.19
Vendor 25850 - WESTERN NEVADA SUPPLY
11914003 Sewerworks Inventory Paid by EFT #5196 09/02/2025 09/17/2025 09/30/2025 09/17/2025 1,306.00
11914015 Pipe - Covers & Manholes Paid by EFT #5196 09/02/2025 09/17/2025 09/30/2025 09/17/2025 952.17
31923076 Buildings Paid by EFT #5196 09/04/2025 09/17/2025 09/30/2025 09/17/2025 39.27
31857899 Pump Stations Paid by EFT #5196 09/05/2025 09/24/2025 09/30/2025 09/17/2025 20.02
31759996 Pipe - Covers & Manholes Paid by EFT #5196 09/08/2025 09/17/2025 09/30/2025 09/17/2025 424.04
31894124 Secondary Equipment Paid by EFT #5196 09/09/2025 09/17/2025 09/30/2025 09/17/2025 2,470.73
31927694 Pump Stations Paid by EFT #5196 09/09/2025 09/17/2025 09/30/2025 09/17/2025 13.78
31856897 Small Tools Paid by EFT #5196 09/11/2025 09/17/2025 09/30/2025 09/17/2025 13.78
31930833 Buildings Paid by EFT #5196 09/11/2025 09/17/2025 09/30/2025 09/17/2025 301.46
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 9 $5,541.25
Grand Totals Invoices 144 $369,473.95
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Joel Henderson, Director BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Vice President Shane Romsos, President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 18, 2025
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Romsos, Directors Henderson, Sheehan, Exline
Absent: Director Haven
Staff: Paul Hughes, Andrea Salazar, Ryan Jones, Melonie Guttry, Shannon Chandler, Chris Skelly,
Megan Colvey, Chris Stanley, Laura Hendrickson, Heidi Baugh, Aaron Buckman, Mark Seelos, Cliff
Bartlett, Ryan Lee, Shelly Thomsen, Jeremy Rutherdale, Lauren Benefield, Donielle Morse, Brent
Goligoski
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE PUBLIC: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Sheehan/Second Exline/Henderson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline
Yes to approve the Consent Calendar as presented.
a. FOREST SERVICE MUTUAL AIDE AND ASSISTANCE AGREEMENT
(Chris Stanley, Manager of Field Operations)
Approved a renewed Mutual Aide and Assistance Agreement between the South Tahoe
Public Utility District and the Lake Tahoe Basin Management Unit for a term of 20 years.
b. SURPLUS EQUIPMENT SALE
(Heidi Baugh, Purchasing Manager and Cliff Bartlett, Fleet/Equipment Supervisor)
Authorized GovDeals.com to auction South Tahoe Public Utility District surplus at a public
online sale.
c. CALPERS REQUIRED PAY LISTING BY POSITION (Greg Dupree, Accounting Manager)
Adopted Resolution No. 3320-25 which incorporates the Pay Listing by Position for the pay
listing effective August 14, 2025.
REGULAR BOARD MEETING MINUTES: September 18, 2025 PAGE – 2
d. POLYMER SUPPLIES
(Aaron Buckman, Manager of Plant Operations and Heidi Baugh, Purchasing Manager)
Awarded Polymer Purchase Contract to the lowest responsive, responsible bidder, Polydyne
Inc., in the estimated amount of $143,000, plus tax.
e. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $4,438,041.05
f. REGULAR BOARD MEETING MINUTES: AUGUST 21, 2025
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved August 21, 2025, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Purchase of New CASE Backhoe(Cliff Bartlett, Fleet/Equipment Supervisor) – Cliff Bartlett provided
details regarding the CASE Backhoe and addressed questions from the Board.
Moved Henderson/Second Exline/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to approve the purchase of a new CASE 590SN Backhoe from N&S Equipment
(CASE) through the Sourcewell Purchasing Authority, Bid Contract 032119-CNH-1 for the cost of
$178,025.66, not including tax.
b. Purchase of New Pump for Luther Pass Pump Station (Chris Stanley, Field Operations Manager and
Jemery Rutherdale, Field Operations Supervisor) – Jeremy Rutherdale provided details regarding the
new pump for Luther Pass Pumps Station and he, Chris Stanley and Adrian Combes addressed
questions from the Board.
Moved Sheehan/Second Exline/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to authorize the purchase of a new 1,000-horsepower pump for the Luther Pass
Pump Station No. 3 position from Flowserve with non-witnessed performance testing, and
startup assistance in the amount of $701,013.00, plus tax and shipping.
c. California Conservation Corps Sponsor Agreement – 2025 Vegetation Management Project
(Laura Hendrickson, Associate Engineer) – Laura Hendrickson provided details regarding the 2025
Vegetation Management Project with the California Conservation Corps and addressed
questions from the Board.
Moved Romsos/Second Henderson/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to authorize the General Manager to enter into a Sponsor Agreement with the
California Conservation Corps in an amount not to exceed $482,000.
d. Lake Christopher/Golden Bear Sewer Rehabilitation Project (Mark Seelos, Water Resources Manager)
– Mark Seelos provided details regarding the Lake Christopher/Golden Bear Sewer
Rehabilitation Project and he and Megan Colvey addressed questions from the Board.
Moved Exline/Second Romsos/Henderson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline
Yes to approve the Scope of Work from Stantec Consulting Services, Inc. for Engineering and
Planning Services Related to the Lake Christopher/Golden Bear Sewer Rehabilitation Project
REGULAR BOARD MEETING MINUTES: September 18, 2025 PAGE – 3
and authorize the General Manager to execute Task Order No. 3 with Stantec Consulting
Services, Inc. in the amount of $199,577.25.
e. Aeration Blower Improvements Project (Brent Goligoski, Senior Engineer) – Brent Goligoski provided
details regarding the Aeration Blower Improvements Project and addressed questions from the
Board.
Moved Exline/Second Henderson/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to 1) Approve the Proposal to amend existing Task Order No. 24 for Carollo
Engineers, Inc., for additional engineering services for the Aeration Blower Improvements
Project in an amount not to exceed $146,866; and 2) Authorize the General Manger to
execute Amendment B to Task Order No. 24 to the Master Services Agreement with Carollo
Engineers, Inc.
f. Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives Analysis
(Brent Goligoski, Senior Engineer and Megan Colvey, Director of Engineering) - Brent Goligoski provided
details regarding the Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives
Analysis Project and addressed questions from the Board.
Moved Henderson/Second Romsos/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to 1) Approve the proposed Scope of Work from Water Systems Consulting, Inc.
for the Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives Analysis; and 2)
Authorize the General Manager to execute Task Order No. 7 under the Master Services
Agreement with Water Systems Consulting, Inc. in the amount of $175,389 for professional
consulting services to complete the Wastewater Treatment Plant Ballast Ponds Evaluation and
Alternatives Analysis.
g. Sewer Modeling Support (Brent Goligoski, Senior Engineer) – Brent Goligoski provided details
regarding the Sewer Modeling Support Project and addressed questions from the Board.
Moved Sheehan/Second Exline/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to 1) Approve the proposed Scope of Work from Water Systems Consulting, Inc.
for Sewer Modeling Support; and 2) Authorize the General Manager to execute Task Order No.
8 under the Master Services Agreement with Water Systems Consulting, Inc. in the amount of
$89,432 for professional consulting services to perform Sewer Modeling Support services.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Exline reported that he represented the Board at the September 17, 2025, Employee
Communications Committee, and he appreciates the kudos to different departments and the
planned leadership opportunities that are being provided. He would like to see the Remote Work
Policy be offered to staff who need flexibility.
Director Sheehan provided details regarding a phone call with Munn CPA’s as they reach out to
at least one Board Member on the Finance Committee each audit. There should be a
presentation in December.
Director Henderson provided an overview of the Operations Committee meeting held on
September 9, 2025. Adrian Combes updated the Board regarding the test well sites being drilled.
He further reported there will be a billing insert mailed regarding a monitoring violation the District
recently received for chromium 6, which is a new regulation. The District has always monitored for
total chromium and has always been below the standard. He further reported regarding the E.coli
REGULAR BOARD MEETING MINUTES: September 18, 2025 PAGE – 4
spill at Timber Cove, which was found to be a sewer lateral that had a separated joint and not
related to the District.
President Romsos and Adrian Combes provided details regarding the potholing that is being
done by the District in connection with the lead-based pipe regulation. This work is expected to
be done by Thanksgiving. So far, crews have not found any lead and if the District does not find
any lead service lines, an additional community notification letter will not be necessary. President
Romsos thanked the crews for all their efforts on this project.
8. BOARD MEMBER REPORTS: None
9. STAFF/ATTORNEY REPORTS:
Chris Skelly provided a Cyber Security update including a grant received in the amount of
$187,000 and addressed questions from the Board. The District was one of 95 agencies to receive
funding from the California Office of Emergency Services.
Shelly Thomsen reminded the Board that the District’s 75th Anniversary is on Wednesday,
September 24, 2025, from 4:00 to 6:00 p.m. The community is invited to attend, there will be booths
in the Board Room featuring the different aspects of the system and Wastewater Treatment Plant
tours will be available. In addition, there will be a small celebration at the October 2, 2025, Board
Meeting to commemorate the anniversary.
10. GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• The Alpine County School District has requested utilizing the Diamond Valley Ranch property
for their cross-country ski program. Attorney Jones is working on an Agreement for this purpose.
• The Tahoe Keys Marina new owners have contacted the District requesting to become District
water customers rather than continue with their current supplier Tahoe Keys Property Owners
Association. There is a call tomorrow at 9:30 a.m. to discuss some details and he will report out
at the next Board meeting.
11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
12. BREAK AND ADJOURN TO CLOSED SESSION: 3:43 p.m.
RECONVENE TO OPEN SESSION: 3:54 p.m.
a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Yolo County Superior Court
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
ADJOURNMENT: 3:55 p.m.
_______________________________________
Shane Romsos, Board President
South Tahoe Public Utility District
___________________________________________
Melonie Guttry, Executive Services Manager/
Clerk of the Board
South Tahoe Public Utility District
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Adrian Combes, Director of Operations
MEETING DATE: October 2, 2025
ITEM – PROJECT NAME: 2025 Asphalt Patching & Trench Paving Services Contract
REQUESTED BOARD ACTION: 1) Approve Change Order No. 2 in the amount of
$145,479.29 to Alcorn General Engineering; and 2) Authorize General Manager to
execute Change Order No. 2.
DISCUSSION: Change Order No. 2 includes three items associated with Bid Schedule C
of the Patch Paving Contract for miscellaneous costs for two miscellaneous jobs in
which the Scope of Work is not clearly defined within existing bid items.
Item 2C.1 is to increase Bid Item No. 20 by an additional 500 hours for flagger cost per
person at an hourly rate of $180. This quantity increase results in an additional $90,000 to
the Contract.
Item 2C.2 is to add Bid Item No. 23 as an increase to the Contract – to pave as directed
by District staff on Highway 89 in Alpine County as a result of a repair to a C-line valve.
This new bid item results in an increase of $7,340.29 to the Contract.
Item 2C.3 is to add Bid Item No. 24 as an increase to the Contract – for miscellaneous
paving around the Wastewater Treatment Plant including excavation and placement
of base material. This new bid item results in an increase of $48,139 to the Contract.
Staff recommend approving the Change Order for $145,479.29 for both work
completed and anticipated work which will increase the Contract amount from
$790,136.50 to $935,615.79. There is no change in calendar days associated with this
Change Order.
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
Adrian Combes
October 2, 2025
Page 2
SCHEDULE: Upon Board Approval
COSTS: $145,479.29
ACCOUNT NO: 20.24.6030
BUDGETED AMOUNT AVAILABLE: ($10,372.53)
IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ☐ Yes ☐ No ☒ N/A
ATTACHMENTS: Change Order No. 2
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
Change Order #:2 Summary
Project: 2025 Asphalt Patching & Trench Paving Services
Date:10/2/2025 Purchase Order No. :2025-1229
Contractor: Alcorn General Engineering
Dollar Amounts
$621,456.50 167 Calendar Days
$168,680.00 0 Calendar Days
$790,136.50 167 Calendar Days
$145,479.29 0 Calendar Days
$314,159.29 0 Calendar Days
$935,615.79 167 Calendar Days
Accepted by
Contractor: Date:
Reviewed by STPUD
Project Manager: Date:
Authorized by STPUD
General Manager: Date:
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of the
change(s) described, unless specifically noted in individual description(s).
THIS CHANGE ORDER
Total Change Orders to Date
New Contract Total
Contract Times
Original Contract
Previous Change Orders
Current Contract
R:\PUR\BIDS & PROCUREMENTS\CONSTRUCTION BIDS\2025 Asphalt Patching\CONTRACT DOCS\CHANGE
ORDERS\CO #2\CO#02 Draft.xlsx [Summary]9/19/2025
Change Order #:2 Sched. A
Project: 2025 Asphalt Patching & Trench Paving Services
Bid Schedule: EXISTING PATCHES-County & City
Date:10/2/2025
Contractor: Alcorn General Engineering
Dollar Amounts
$330,556.50
$0.00
$330,556.50
$0.00
$0.00
$330,556.50
The Contract Shall Be Changed As Follows:
1A.1
TOTAL FOR ITEM 1A.1 IS:$0.00
New Bid Schedule Subtotal
Original Bid Schedule Subtotal
Previous Change Orders
Current Bid Schedule Subtotal
THIS CHANGE ORDER
Total Change Orders to Date
R:\PUR\BIDS & PROCUREMENTS\CONSTRUCTION BIDS\2025 Asphalt Patching\CONTRACT DOCS\CHANGE
ORDERS\CO #2\CO#02 Draft.xlsx [Bid Schedule A]9/19/2025
Change Order #:2 Sched. B
Project: 2025 Asphalt Patching & Trench Paving Services
Bid Schedule: ANTICIPATED PATCHED-County & City
Date:10/2/2025
Contractor: Alcorn General Engineering
Dollar Amounts
$238,000.00
$0.00
$238,000.00
$0.00
$0.00
$238,000.00
The Contract Shall Be Changed As Follows:
TOTAL FOR ITEM IS:$0.00
New Bid Schedule Subtotal
THIS CHANGE ORDER
Total Change Orders to Date
Original Bid Schedule Subtotal
Previous Change Orders
Current Bid Schedule Subtotal
R:\PUR\BIDS & PROCUREMENTS\CONSTRUCTION BIDS\2025 Asphalt Patching\CONTRACT DOCS\CHANGE
ORDERS\CO #2\CO#02 Draft.xlsx [Bid Schedule B]9/19/2025
Change Order #:2 Sched. C
Project: 2025 Asphalt Patching & Trench Paving Services
Bid Schedule: Other Costs Related to Patches
Date:10/2/2025
Contractor: Alcorn General Engineering
Dollar Amounts
$52,900.00
$168,680.00
$221,580.00
$145,479.29
$314,159.29
$367,059.29
The Contract Shall Be Changed As Follows:
2C.1
$90,000.00
2C.2
$7,340.29
2C.3
TOTAL FOR ITEM 2C.3 IS:$48,139.00
THIS CHANGE ORDER
Original Bid Schedule Subtotal
Previous Change Orders
Current Bid Schedule Subtotal
Total Change Orders to Date
New Bid Schedule Subtotal
Add Item 24, to reflect work to be completed by Alcorn General Engineering for
miscellaneous paving around the plant that will include excavation and placement of
base material as directed. This change will increase the contract amount by
$48,139.00. There is no increase to contract time related to this change in work.
Add Item 23, to reflect work to be completed by Alcorn General Engineering to pave
Hwy 89 in Alpine County as directed. This change will increase the contract amount by
$7,340.29. There is no increase to contract time related to this change in work.
TOTAL FOR ITEM 1C.1 IS:
Increase Bid Item 20 by 500 hours at the rate of $180/hr. to reflect actual work
performed, and anticipated work for the duration of the contract. This change will
increase contract amount by $90,000. There is no increase to contract time related to
this change in work.
TOTAL FOR ITEM 1C.1 IS:
R:\PUR\BIDS & PROCUREMENTS\CONSTRUCTION BIDS\2025 Asphalt Patching\CONTRACT DOCS\CHANGE ORDERS\CO #2\CO#02 Draft.xlsx [Bid
Schedule C]9/19/2025
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Jeremy Rutherdale, Field Operations Supervisor
Chris Stanley, Field Operations Manager
MEETING DATE: October 2, 2025
ITEM – PROJECT NAME: Al Tahoe Sewer Pump Station Spare Pump
REQUESTED BOARD ACTION: 1) Authorize Exception No. 2 to the District’s Purchasing
Policy for formal competitive solicitation; and 2) Approve the purchase of a 90 HP Flyte
Submersible Pump from Xylem, to serve as a spare pump at the Al Tahoe Sewer Pump
Station, in the amount of $113,346, plus sales tax and shipping.
DISCUSSION: The Al Tahoe Sewer Pump Station is the District’s largest pump station. It is
critical to maintain optimal functionality at this facility as it processes significant sewer
flows originating from 31 lift stations, with daily volumes ranging from 1.5 to 5 million
gallons.
Currently, the Al Tahoe Sewer Pump Station is equipped with three 90hp Flyte
submersible pumps. Given the sensitivity of the Lake Tahoe environment, it is paramount
that all three pumps always remain operational to avoid any potential failures that may
result in an environmental spill.
After thorough evaluation by the Pumps Department, it has been determined that
keeping a spare Flyte submersible pump on hand is essential to upholding the reliability
and efficiency of the Al Tahoe Sewer Pump Station. This will ensure that the team can
maintain uninterrupted operations by having three pumps active while conducting
repairs or maintenance on any given unit, thus mitigating risks and maintaining our
commitment to environmental protection.
Xylem Water Solutions USA Inc. (“Xylem”), the manufacturer of Flyte Products, is the only
authorized supplier for Flyte equipment used in municipal applications within El Dorado
County. Xylem is also our only authorized source for replacement and/or spare parts as
well as repair services. Direct, sole-source sales by Xylem (previously ITT Industries) to
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
Jeremy Rutherdale
October 2, 2025
Page 2
municipal customers within the Northern California counties have been in place since
July 1995. The contract terms and conditions defining the territories and markets within
which those resellers may sell are strictly enforced.
Per Exception No. 2 of the District’s Purchasing Policy, when an item is required or is
economically preferable to match or be compatible with existing furnishings, materials,
or equipment, and the purchase is made from the manufacturer or supplier who
previously supplied these furnishings, materials, or equipment, the District is exempt from
formal competitive solicitation.
This item has been reviewed by the Purchasing Manager.
SCHEDULE: 24-26 weeks after Board Approval
COSTS: $113,346, plus shipping and taxes
ACCOUNT NO: 10.26.8316; 10.26.8213
BUDGETED AMOUNT AVAILABLE: $90,000; $50,000
IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ☐ Yes ☒ No ☐ N/A
ATTACHMENTS: Xylem Quote and Sole Source Letter from Xylem
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
Page 1 of 4
September 18, 2025
SOUTH TAHOE PUB UTLTY DIST
1275 MEADOW CREST DR
SOUTH LAKE TAHOE CA 96150-7401
Quote # 2025-FFB-0337
Project Name: South Tahoe PUD
Job Name: 3231 90HP 460V
Flygt, a Xylem brand, is pleased to provide a quote for the following equipment.
Equipment
Qty Part Number Description Unit Price Extended Price
1 3231.615-XXXX Flygt NP 3231, 63-680, 410 mm
Intended for semi permanent wet
installation, guiding claw included
other installation components to
be ordered individually
Hard iron impeller and insert ring
Drive Unit: 615
6 pole, 90 hp, 460 V, Std motor
Approval: FM Ex
Cooling jacket for direct media
cooling
Insulated support bearing
Cables
Power w/ integrated control leads
to be wired for miniCAS: 30M
SUBCAB 3X50+2G35/2+S(2X0.5)
36MM
Cable Grip included.
Material
Shaft: AISI 431 Stainless steel
Supervision
FLS, leakage detector, in junction
box
FLS, leakage detector, in stator
housing
PT-100 in one stator winding
PT-100 in lower bearing
Pump memory
$ 113,346.00 $ 113,346.00
Total Price $ 113,346.00
Xylem Water Solutions USA, Inc.
Flygt Products
790-A Chadbourne Rd
Fairfield, CA 94534
Tel (707) 422-9894
Fax (707) 422-9808
Page 2 of 4
Qty Part Number Description Unit Price Extended Price
Freight Charge $ 5,101.00
Total Price $ 118,447.00
Terms & Conditions
This order is subject to the Standard Terms and Conditions of Sale – Xylem Americas effective on the
date the order is accepted which terms are available at http://www.xyleminc.com/en-us/Pages/terms-
conditions-of-sale.aspx and incorporated herein by reference and made a part of the agreement
between the parties.
Purchase Orders: Please make purchase orders out to: Xylem Water Solutions USA, Inc.
Freight Terms: 3 DAP - Delivered At Place 08 - Jobsite (per IncoTerms 2020)
See Freight Payment (Delivery Terms) below.
Taxes: State, local and other applicable taxes are not included in this quotation.
Back Charges: Buyer shall not make purchases nor shall Buyer incur any labor that would result
in a back charge to Seller without prior written consent of an authorized employee
of Seller.
Tariff Changes: The prices quoted herein are based on the current tariff rates, duties, government
charges, and trade regulations as of the date of this quote. If any new tariffs,
duties, taxes, or similar charges are imposed, or any existing tariffs, duties, or
charges are increased or modified by any government or regulatory authority
(collectively, "Tariff Changes"), and such Tariff Changes result in an increase in
the cost of goods, Xylem reserves the right to adjust the pricing of the affected
goods to reflect the increased costs.
Shortages: Xylem will not be responsible for apparent shipment shortages or damages
incurred in shipment that are not reported within two weeks from delivery to the
jobsite. Damages should be noted on the receiving slip and the truck driver
advised of the damages. Please contact our office as soon as possible to report
damages or shortages so that replacement items can be shipped and the
appropriate claims made.
Time of delivery: Please consult your local Flygt Branch Office to get fabrication and delivery lead
times.
Terms of delivery: PP/Add Order Position
Terms of payment: 100% Net 30 days following shipment date.
Schedule: Please consult your local Flygt Branch Office to get fabrication and
delivery lead times.
Validity: This Quote is valid for thirty (30) days.
Please note that this pricing is valid for 30 days and contingent upon
final approval of submittals and release to fabrication by (within 90
days of bid date).
This quotation is subject to change if any changes to the
As of October 14th, 2024, all orders must meet a minimum dollar value of $1,200.
Xylem reserves the right to refuse to process any order that does not meet the
minimum order value requirement. Xylem will support order adjustments to meet
the minimum order value threshold.
Page 3 of 4
specifications or plans are made that alter the scope of supply.
We thank you for your interest in Flygt equipment from Xylem Water Solutions USA, Inc., and
look forward to being of service to you in the near future.
Sincerely,
Adrian Gutierrez
Sales Representative
Phone: 508-274-4643
adrian.gutierrez@xylem.com
Page 4 of 4
Customer Acceptance
This order is subject to the Standard Terms and Conditions of Sale – Xylem Americas effective on the
date the order is accepted which terms are available at http://www.xyleminc.com/en-us/Pages/terms-
conditions-of-sale.aspx and incorporated herein by reference and made a part of the agreement
between the parties.
A signed copy of this Quote is acceptable as a binding contract.
Purchase Orders: Please make purchase orders out to: Xylem Water Solutions USA, Inc.
Quote #: 2025-FFB-0337
Customer Name: SOUTH TAHOE PUB UTLTY DIST
Job Name: 3231 90HP 460V
Total Amount: $ 113,346.00
(excluding freight)
Signature: _______________________________ Name:_______________________________________
(PLEASE PRINT)
Company/Utility:___________________________ PO:_________________________________________
Address:_________________________________ Date:________________________________________
________________________________________ Phone:_______________________________________
________________________________________
Email:_______________________________________
________________________________________
Fax:_________________________________________
Xylem Water Solutions USA, Inc.
Flygt Products
Introducing the Xylem
Preventative Maintenance Agreement
Don’t forget to protect your new assets
Thank you for considering Xylem for your pumping equipment needs. We appreciate
the significance of your purchase decision and want to ensure you get the most out of
your investment. The most cost-effective way to do this is to sign-up for a preventative
maintenance agreement (PMA) that we tailor to your specific requirements and budget.
A Xylem PMA offers a proven method to extend your equipment life, prevent expensive
repairs and minimize unplanned failures. It’s also ensures you remain in compliance with
environmental, health and other government regulations – critical to maximizing
operation uptime.
Our Flygt Gold PMA Includes:
• One scheduled preventative maintenance service visit with multi-point inspection, 12 months
after purchase and discounted access to Xylem's rental fleet
• An additional 12-month warranty when purchased with your new or replacement Flygt pump(s)
• The option to renew annually or on a multi-year basis following the first service visit
• Priority service on repairs and field service calls
* Flat-Rate Pricing is available for new and replacement Flygt models 3069, 3085, 3102, 3127,
3153, 3171, 3202, 3301 & 3315 starting at $500 per pump.
Multi-year PMA packages are available as well.
Contact your Xylem Sales Representative today for more information.
Visit our PMA site for more info
WARRANTY
Xylem Water Solutions USA, Inc.
Ver. 12 -120312
For the period defined, Xylem Water Solutions USA, Inc. offers a commercial warranty to the original End Purchaser
against defects in workmanship and material on Flygt Products. Warranty covers Flygt parts and labor as outlined in
ADDENDUM – A.
COVERAGE:
Xylem Water Solutions USA, Inc. will pay the cost of parts and labor during the warranty period, provided that the Flygt
product, with cable attached, is returned prepaid to a Xylem Water Solutions USA, Inc. Authorized Service Facility for
Flygt Product repairs. Coverage for Flygt parts and labor will be provided for the period shown in ADDENDUM - A. The
warranty period will begin from date of shipment or date of a valid Start-up (For permanently installed pumps only). In
cases where the Start-up date is used as the beginning of the warranty on a permanently installed Flygt pump, a Start-up
Report completed by an approved service technician from a Xylem Water Solutions USA, Inc. Authorized Service Facility
for Flygt products must be received by the Xylem Water Solutions USA, Inc. Area Service Manager for Flygt Products
within thirty (30) days of the initial onset of the unit placed into service. If not received, the beginning of the warranty
coverage will default to the Flygt product ship date. A Start-up for a permanently installed Flygt pump must occur within
one (1) year from the date of shipment from a Xylem Water Solutions USA, Inc. authorized facility for Flygt Products or
warranty will automatically default to ship date as start of warranty. (See STORAGE section) When using the start-up
date as the beginning of the warranty, a copy of the Start-up Report will be required to support any Warranty Claims.
Warranty on Flygt Dewatering pumps will begin with ship date only. No other date on Flygt Dewatering pumps will be
considered.
Xylem Water Solutions USA, Inc.’s sole obligation under this Warranty for Flygt Products shall be to replace, repair or
grant credit for Flygt Products upon Xylem Water Solutions USA, Inc.’s exclusive determination that the Flygt Product
does not conform to the above warranty. In the event that the Flygt product is replaced, warranty on the replacement
product will be equal to the balance remaining on the original product or ninety (90) days, which ever is greater.
MISUSE:
This Warranty shall not apply to any Flygt product or part of Flygt product which (i) has been subjected to misuse,
misapplication, accident, alteration, neglect, or physical damage (ii) has been installed, operated, used and/or maintained
in a manner which is in an application that is contrary to Xylem Water Solutions USA, Inc.’s printed instructions as it
pertains to installation, operation and maintenance of Flygt Products, including but without limitation to (iii) operation of
equipment without being connected to monitoring devices supplied with specific products for protection; or (iv) damaged
due to a defective power supply, improper electrical protection, faulty installation or repair, ordinary wear and tear,
corrosion or chemical attack, an act of God, an act of war or by an act of terrorism; or (v) has been damaged resulting
from the use of accessory equipment not sold by Xylem Water Solutions USA, Inc. or not approved by Xylem Water
Solutions USA, Inc. in connection with Flygt products.
WEAR PARTS:
This warranty does not cover costs for standard and/or scheduled maintenance performed, nor does it cover Flygt parts
that, by virtue of their operation, require replacement through normal wear (aka: Wear Parts), unless a defect in material
or workmanship can be determined by Xylem Water Solutions USA, Inc.. Wear Parts are defined as Cutters, Cutting
Plates, Impellers, Agitators, Diffusers, Wear Rings (Stationary or Rotating), Volutes (when used in an abrasive
environment), oil, grease, cooling fluids and/or any items deemed necessary to perform and meet the requirements of
normal maintenance on all Flygt equipment.
WARRANTY
Xylem Water Solutions USA, Inc.
Ver. 12 -120312
DISCLAIMERS:
(i) Xylem Water Solutions USA, Inc.’s warranties are null and void when Flygt Products are exported outside of the United
States of America without the knowledge and written consent of Xylem Water Solutions USA, Inc.; (ii) Xylem Water
Solutions USA, Inc. makes no independent warranty or representation with respect to parts or products manufactured by
others and provided by Xylem Water Solutions USA, Inc. (however, Xylem Water Solutions USA, Inc. will extend to the
Purchaser any warranty received from Xylem Water Solutions USA, Inc.’s supplier for such parts or products).
LIMITATIONS:
XYLEM WATER SOLUTIONS USA, INC. NEITHER ASSUMES, NOR AUTHORIZES ANY PERSON OR COMPANY TO ASSUME
FOR XYLEM WATER SOLUTIONS USA, INC., ANY OTHER OBLIGATION IN CONNECTION WITH THE SALE OF ITS FLYGT
EQUIPMENT. ANY ENLARGEMENT OR MODIFICATION OF THIS WARRANTY BY A FLYGT PRODUCT DISTRIBUTOR, OR
OTHER SELLING AGENT SHALL BECOME THE EXCLUSIVE RESPONSIBILITY OF SUCH ENTITY.
THE FOREGOING WARRANTY IS EXCLUSIVE AND IN LIEU OF ANY AND ALL OTHER EXPRESS OR IMPLIED WARRANTIES,
GUARANTEES, CONDITIONS OR TERMS OF WHATEVER NATURE RELATING TO FLYGT PRODUCT(S), INCLUDING AND
WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE
WHICH ARE HEREBY EXPRESSLY DISCLAIMED AND EXCLUDED. PURCHASER’S EXCLUSIVE REMEDY AND XYLEM WATER
SOLUTIONS USA, INC.’S AGGREGATE LIABILITY FOR BREACH OF ANY OF THE FOREGOING WARRANTIES IS LIMITED
TO REPAIRING OR REPLACING FLYGT PRODUCTS AND SHALL IN ALL CASES BE LIMITED TO THE AMOUNT PAID BY THE
PURCHASER HEREUNDER. IN NO EVENT IS XYLEM WATER SOLUTIONS USA, INC. LIABLE FOR ANY OTHER FORM OF
DAMAGES, WHETHER DIRECT, INDIRECT, LIQUIDATED, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, EXEMPLARY OR
SPECIAL DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF USE, LOSS OF PROFIT, LOSS OF ANTICIPATED
SAVINGS OR REVENUE, LOSS OF INCOME, LOSS OF BUSINESS, LOSS OF PRODUCTION, LOSS OF OPPORTUNITY OR
LOSS OF REPUTATION.
XYLEM WATER SOLUTIONS USA, INC. WILL NOT BE HELD RESPONSIBLE FOR TRAVEL EXPENSES, RENTED EQUIPMENT,
OUTSIDE CONTRACTOR'S FEES, OR ANY EXPENSES ASSOCIATED WITH A FLYGT PRODUCT REPAIR SHOP NOT
AUTHORIZED BY XYLEM WATER SOLUTIONS USA, INC. U.S.A., INC. REIMBURSEMENT COSTS FOR CRANES AND/OR ANY
SPECIAL EQUIPMENT USED IN CONJUNCTION FOR THE REMOVAL AND/OR REINSTALLATION OF ANY FLYGT
EQUIPMENT IS NOT COVERED UNDER THIS WARRANTY.
ANY UNAUTHORIZED ALTERATIONS TO SUPPLIED FLYGT EQUIPMENT USED WITHOUT XYLEM WATER SOLUTIONS USA,
INC. SUPPLIED FLYGT BRAND CABLE OR CONTROLS WILL NOT BE COVERED UNDER THIS WARRANTY, UNLESS IT CAN
BE PROVEN SUCH ANCILLARY EQUIPMENT IS SUITABLE FOR THE PURPOSE AND EQUAL TO XYLEM WATER SOLUTIONS
USA, INC. SUPPLIED FLYGT BRAND CABLES OR CONTROLS THAT WOULD ORIGINALLY HAVE BEEN SUPPLIED WITH THE
TYPE OF EQUIPMENT IN USE.
REQUIREMENTS:
A copy of Electrical System Schematics of the Control used (including a Control’s Bill of Material) could be required to
support a Warranty Claim when a non Flygt Brand Control is used. In addition, a written record, hereby known as “the
log”, will be associated with each unit serial number and must be maintained by the organization having product
maintenance responsibility. The log must record each preventative maintenance activity and any repair activity during the
life of the warranty or verification that a Xylem Water Solutions USA, Inc. authorized Service Contract for Flygt Products is
in force and must be available for review and/or auditing. Failure to meet these conditions could render this warrant null
and void. Such logs could be required to determine warranty coverage.
WARRANTY
Xylem Water Solutions USA, Inc.
Ver. 12 -120312
STORAGE:
Should a delay occur between ship date and the date of start-up, maintenance as outlined in Xylem Water Solutions USA,
Inc.’s Care & Maintenance Manual for Flygt Products must be performed by the “CONTRACTOR” and/or “OWNER” during
any such period of storage. Documentation providing proof and outlining what maintenance was performed must be
provided to Xylem Water Solutions USA, Inc. or its Flygt Products representative within thirty (30) days of said
maintenance, or the Xylem Water Solutions USA, Inc. warranty for Flygt Products could be considered void.
CONTROLS:
Warranty coverage for permanently installed controls will start for the end purchaser on the date of shipment. This
warranty does not apply to controls that have been damaged due to a defective and/or improper input power supply,
improper electrical protection, accidental damage, improper or unauthorized installation and/or repair, unauthorized
alteration, negligence, environmental corrosion or chemical attack, improper maintenance or storage of control, any act of
God, an act of war, an act of terrorism or damage resulting from the use of accessory equipment not approved by Xylem
Water Solutions USA, Inc.. Further, this warranty does not apply in the event an adjustment is found to correct the
alleged defect.
Solid state devices will be covered for a period of one (1) year except in the Flygt Standard Control Panel (FSCP) where
the solid state devices will be covered for the full warranty period of the control panel. Electrical control panels containing
controllers, PLC’s, drives, soft starts, and other computerized equipment will require Transient Voltage Surge Suppression
(TVSS) protection in order to satisfy the requirements of this warranty. The protection equipment associated with the
control must be kept in working condition during the life of the warranty. Auxiliary equipment supplied with the control
(air-conditioners etc.) is limited by the respective original equipment manufacturer’s warranty offered. Consumable items
such as: light bulbs, fuses, and relays are covered under normal operating conditions. Electrical surges experienced
during startups and/or during normal operating use of the control panel will cause the consumable items not to be
covered under this warranty policy. Components not supplied by Xylem Water Solutions USA, Inc. will not covered by this
warranty.
TOP (The Optimum Pump Station)
Xylem Water Solutions USA, Inc. will warrant the Flygt TOP pre-engineered fiberglass pump station components against
defects in material and workmanship for a period of one (1) year from date of start-up or eighteen (18) months from date
of shipment and is valid only to the original owner of the station. Warranty shall cover the cost of labor and materials
required to correct any warrantable defect, excluding any removal and reinstallation costs, FOB Xylem Water Solutions
USA, Inc.’s authorized warranty service location for Flygt’s TOP.
Flygt Products contained within a TOP pre-engineered fiberglass pump station will carry the standard Xylem Water
Solutions USA, Inc. warranty for Flygt products and/or accessories installed in the TOP pre-engineered fiberglass pump
station.
All Flygt Product restrictions and/or limitations as outlined and described within the context of this warranty are germane
to all sections of this Xylem Water Solutions USA, Inc. Warranty document.
Xylem Water Solutions USA, Inc.
National Quality Assurance - US Corporate
WARRANTY
Xylem Water Solutions USA, Inc.
Ver. 12 -120312
ADDENDUM – WARRANTY COVERAGE BY PRODUCT
PRODUCT PRODUCT SERIES AND CONFIGURATION Months Months Months Months Months
1 - 12 13 - 18 19 - 36 37 - 39 40 - 60
Axial Flow/ Mixed Flow/ Centrifugal Pumps & Mixers
3000 Series (CP, NP, DP, CT, NT, CZ, NZ, LL)
4000 Series (SR, PP)
7000 Series (PL)
100% 50% 25%
Flygt Standard Control Panels (FSCP) Standard Control Panels (FSCP – permanently
installed) 100% (From Ship Date)
ETO Electrical Control Panels Engineered to Order, Xylem Manufactured Control
Panels (permanently installed) - 3 Years 100% - 1 YR LIMITED - 2 - YR
Abrasion/Corrosion Resistant & Chopper/ Grinder Pumps
3000 Series (MP, MF, MH, FP, FS, FT, HP, HS)
5000 Series (HP, HS)
8000.280 Series (DP, DZ, DT, DS, DF)
100%
Dewatering Pumps
2000 Series (BS, KS)
3000 Series (CS, NS, DS)
8000.280 Series (DS, DF)
100% (From Ship Date)
TOPS Fiberglass Pump Station 100% (From Ship Date)
Accessories Permanent / Portable
100%
(From Ship
Date)
Hydro ejectors/ Aerators HE, JA 100%
Portable Pump Controls
TOPS Control Panels
Control Boxes (Nolta, MSHA etc.)
TOPS control panels (permanently installed)
100%
(From Ship
Date)
Small Pumps 3045, 3057, SX
100%
(From Ship
Date)
Parts - * All new Flygt parts (mechanical & electrical)
100%
(From Ship
Date)
* - Parts that fail where used in a repair are warranted for one (1) year from the date of the repair for the failed part only – no labor; This Includes Flygt pump
controllers, Flygt supervision equipment, Flygt submersible level transducers, etc.
Flygt Products
3105 Ramco Street, West Sacramento, CA
Tel +1.707.430.0183 Fax +1.707.422.9808
January 23, 2024
South Tahoe PUD
Attn: Jeremy Rutherdale
2566 Fountain Ave
South Lake Tahoe, CA 96150
RE: Sole Source Purchasing of Flygt Products
Jeremy,
Xylem Water Solutions USA Inc. (“Xylem”), the manufacturer of Flygt Products, is the
only authorized supplier for Flygt equipment used in municipal applications within El
Dorado County. Xylem is also your only authorized source for replacement and/or spare
parts as well as repair services. Direct, sole source sales by Xylem (previously ITT
Industries) to municipal customers within the Northern California counties have been in
place since July 1995. In other territories and markets, Xylem has established
authorized channel partners (Representatives and Distributors) who sell the FLYGT
products. The contract terms and conditions defining the territories and markets within
which those resellers may sell are strictly enforced.
If you have any questions please feel free to contact me. You may also contact your
direct salesperson, Adrian Gutierrez at the Flygt West Sacramento, CA Office who may
be reached at 508-274-4643.
Sincerely,
Paul Forsthoefel
Regional Sales Manager (West)
BOARD AGENDA ITEM 12
TO: Board of Directors
FROM: Paul Hughes, General Manager
MEETING DATE: October 2, 2025
ITEM – PROJECT NAME: COMMEMORATE STPUD’S 75th Anniversary
REQUESTED BOARD ACTION: Adopt Resolution No. 3321-25 commemorating 75 years of
serving the Lake Tahoe Community with reliable Water and Wastewater Services and
providing those services safely, efficiently and cost effectively.
DISCUSSION: Resolution No. 3321-25 recognizes the 75 years of service the District has
provided to the Lake Tahoe Community.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ☐ Yes ☐ No ☒ N/A
ATTACHMENTS: Resolution No. 3321-25
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3321-25
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT COMMEMORATING
75 YEARS OF SERVING THE LAKE TAHOE COMMUNITY WITH
RELIABLE WATER AND WASTEWATER SERVICES
AND FOR PROVIDING THOSE SERVICES SAFELY, EFFICIENTLY AND COST EFEECTIVELY
WHEREAS, the South Tahoe Public Utility District was formed in 1950 after residents
realized that septic tanks and raw sewage were contaminating Lake Tahoe;
WHEREAS, under the leadership of Les Nagy, a local septic business owner, voters
overwhelmingly approved the creation of a public sewer district;
WHEREAS, the District pioneered environmental protection for Lake Tahoe in the
1960s, by building the world’s first advanced Wastewater Treatment Plant;
WHEREAS, the District began exporting all recycled water out of the Basin through
a pipeline over Luther Pass to Alpine County in response to new water quality laws;
WHEREAS, the District built Indian Creek and Harvey Place Reservoirs to safely store
recycled water outside the Basin;
WHEREAS, during the 1970s and 1980s, the District purchased multiple private water
companies to expand services to include drinking water and deliver high-quality
Tahoe Tap to the South Shore community;
WHEREAS, the District was recognized nationally in the 1990s, earning the
Environmental Protection Agency’s Wastewater Treatment Plant of the Year
award and serving a key role in the first Lake Tahoe Summit, which has since
funneled billions of dollars into environmental restoration;
WHEREAS, MTBE contaminated District wells in the late 1990s, the District filed the
first U.S. MTBE lawsuit and was awarded a $69 million settlement - helping shape
national environmental law and protecting Tahoe’s drinking water supply;
WHEREAS, through innovation and resilience the District has become a 100%
recycled wastewater operation, securing Diamond Valley Ranch to ensure long-
term recycled water storage, investing heavily in fire protection infrastructure, and
continues to lead water conservation efforts throughout California’s record
droughts;
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WHEREAS, the Lake Tahoe community persevered through the Angora Fire in 2007,
and the Tamarack and Caldor Fires in 2021, when District staff worked diligently
side-by-side with firefighters under evacuation orders to keep the water flowing
and wastewater treated;
WHEREAS, the District will off-set one third of power consumption at the
Wastewater Treatment Plant with a one-megawatt solar array in 2025, expected to
save more than $8.5 million over its lifetime;
WHEREAS, the District has secured more than $18 million in grants and $79 million in
low-interest loans including grant funds over the past 20 years;
WHEREAS, the District employs 118 exceptional employees dedicated to serving
14,283 water connections and 18,390 sewer connections within the Basin;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South Tahoe Public
Utility District hereby officially commemorate 75 years of dedicated service to the
community, recognizing that the South Tahoe Public Utility District has been
devoted to protecting and advocating for Lake Tahoe, delivering exceptional
drinking water, and providing reliable wastewater services.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3321-25 was duly and regularly adopted and passed by the Board
of Directors of the South Tahoe Public Utility District at a Regular meeting held on
the 2nd day of October, 2025, by the following vote:
AYES:
NOES:
ABSENT:
___________________________________
Shane Romsos, Board Vice President
South Tahoe Public Utility District
ATTEST: ___________________________________________
Melonie Guttry, Executive Services Manager/
Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3321-25
Page 2
October 2, 2025
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Paul Hughes, General Manager
MEETING DATE: October 2, 2025
ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Section 54956.9(d)(1) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South
Tahoe Public Utility District; et al.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ☐ Yes ☐ No ☒ N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline