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2025.09.18 Board of Directors Agenda Packet
yoVTH TA/ioF _ ei AGe`/C UT 1950 s sIT Y D S�P�G� IL SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, September 18, 2025 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Joel Henderson, Director BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Vice President Shane Romsos, President Nick Exline, Director Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer 1 . CALL TO ORDER REGULAR MEETING- PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE PUBLIC (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION 6. ITEMS FOR BOARD ACTION a. Purchase of New CASE Backhoe (Cliff Bartlett, Fleet/Equipment Supervisor) Approve the purchase of a new CASE 590SN Backhoe from N&S Equipment (CASE) through the Sourcewell Purchasing Authority, Bid Contract 0321 19-CNH-1 for the cost of $178,025.66, not including tax. b. Purchase of New Pump for Luther Pass Pump Station (Chris Stanley, Field Operations Manager and Jemery Rutherdale, Field Operations Supervisor) Authorize the purchase of a new 1,000-horsepower pump for the Luther Pass Pump Station No. 3 position from Flowserve with non-witnessed performance testing, and startup assistance in the amount of $701,013.00, plus tax and shipping. REGULAR BOARD MEETING AGENDA-September 18, 2025 PAGE-2 C. California Conservation Corps Sponsor Agreement-2025 Vegetation Management Project (Laura Hendrickson, Associate Engineer) Authorize the General Manager to enter into a Sponsor Agreement with the California Conservation Corps in an amount not to exceed $482,000. d. Lake Christopher/Golden Bear Sewer Rehabilitation Project (Mark Seelos,Water Resources Manager) Approve the Scope of Work from Stantec Consulting Services, Inc. for Engineering and Planning Services Related to the Lake Christopher/Golden Bear Sewer Rehabilitation Project, and authorize the General Manager to execute Task Order No. 3 with Stantec Consulting Services, Inc. in the amount of $199,577.25. e. Aeration Blower Improvements Project (Brent Goligoski,Senior Engineer) 1) Approve the Proposal to amend existing Task Order No. 24 for Carollo Engineers, Inc., for additional engineering services for the Aeration Blower Improvements Project in an amount not to exceed $146,866; and 2) Authorize the General Manger to execute Amendment B to Task Order No. 24 to the Master Services Agreement with Carollo Engineers, Inc. f. Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives Analysis (Brent Goligoski,Senior Engineer and Megan Colvey, Director of Engineering) 1) Approve the proposed Scope of Work from Water Systems Consulting, Inc. for the Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives Analysis; and 2) Authorize the General Manager to execute Task Order No. 7 under the Master Services Agreement with Water Systems Consulting, Inc. in the amount of $175,389 for professional consulting services to complete the Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives Analysis. g. Sewer Modeling Support (Brent Goligoski,Senior Engineer) 1) Approve the proposed Scope of Work from Water Systems Consulting, Inc. for Sewer Modeling Support; and 2) Authorize the General Manager to execute Task Order No. 8 under the Master Services Agreement with Water Systems Consulting, Inc. in the amount of $89,432 for professional consulting services to perform Sewer Modeling Support services. 7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however, no action will be taken.) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) a. Cyber Security Update (Chris Skelly, Information Technology Manager) b. District 75th Anniversary (Shelly Thomsen, Director of Public and Legislative Affairs) 10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) 11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 08/21/2025-2:00 p.m. Regular Board Meeting at the District 09/09/2025-3:30 p.m. Operations Committee Meeting at the District 09/10/2025-9:00 a.m. El Dorado Water Agency Meeting at the District 09/17/2025-8:00 a.m. Employee Communications Committee Meeting (Exline Representing) REGULAR BOARD MEETING AGENDA-September 18, 2025 PAGE-3 Future Meetincls/Events 09/24/2025-4:00 p.m. 75t"Anniversary Celebration at the District 10/02/2025-2:00 p.m. Regular Board Meeting at the District 12. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed-three minute limit.) a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. ADJOURNMENT (The next Regular Board Meeting is Thursday, October 2,2025, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA-September 18, 2025 PAGE-4 yO%3 K TANOF AGe`;e r 1950 C UTILITY DES SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR Thursday, September 18, 2025 ITEMS FOR CONSENT a. FOREST SERVICE MUTUAL AIDE AND ASSISTANCE AGREEMENT (Chris Stanley, Manager of Field Operations) Approve a renewed Mutual Aide and Assistance Agreement between the South Tahoe Public Utility District and the Lake Tahoe Basin Management Unit for a term of 20 years. b. SURPLUS EQUIPMENT SALE (Heidi Baugh, Purchasing Manager and Cliff Bartlett, Fleet/Equipment Supervisor) Authorize GovDeals.com to auction South Tahoe Public Utility District surplus at a public online sale. c. CALPERS REQUIRED PAY LISTING BY POSITION (Greg Dupree,Accounting Manager) Adopt Resolution No. 3320-25 which incorporates the Pay Listing by Position for the pay listing effective August 14, 2025. d. POLYMER SUPPLIES (Aaron Buckman, Manager of Plant Operations and Heidi Baugh, Purchasing Manager) Award Polymer Purchase Contract to the lowest responsive, responsible bidder, Polydyne Inc., in the estimated amount of $143,000, plus tax. e. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Receive and file Payment of Claims in the amount of $4,438,041 .05. L REGULAR BOARD MEETING MINUTES: AUGUST 21, 2025 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve August 21, 2025, Minutes General Manager Paul Hughes Directors ��� • 1950 • w$ � South Tahoe Nick Haven Shane Rornsos Joel Henderson Kelly Sheehan Fublic Utility Di5trict Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0014•www.5tpud.u5 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Chris Stanley, Manager of Field Operations MEETING DATE: September 18, 2025 ITEM- PROJECT NAME: Forest Service Mutual Aide and Assistance Agreement REQUESTED BOARD ACTION: Approve a renewed Mutual Aide and Assistance Agreement between the South Tahoe Public Utility District and the Lake Tahoe Basin Management Unit for a term of 20 years. DISCUSSION: The District and the Lake Tahoe Basin Management Unit (Forest Service) have had an Agreement to supply water to the Camp Richardson and Fallen Leaf areas in the case of emergencies. This Agreement has expired, and staff is requesting that the Board renew it for a term of 20 years. The District has a metered connection located in the campground at Camp Richardson. The Forest Service utilizes the District's water connection as a secondary water supply when they experience problems with their system. There is a need for an updated formal Mutual Aid and Assistance Agreement specifying appropriate terms for the use of the intertie, including but not limited to, control of the intertie, service charge rate for water supplied, and length of time water will be supplied. SCHEDULE: Upon Board Approval COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ❑ Yes ❑ No ® N/A ATTACHMENTS: Mutual Aide and Assistance Agreement CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES � r NO CHIEF FINANCIAL OFFICER: YES 1 NO WATER SERVICE AGREEMENT THIS WATER SERVICE AGREEMENT (Agreement) is made by and between the South Tahoe Public Utility District, a California public agency formed in 1950 pursuant to the Public Utility District Act(District) and the Lake Tahoe Basin Management Unit(LTBMU)United States Department of Agriculture (USDA) and the United States Forest Service (USFS), collectively referred to herein as "USFS," on this day of , 2025 (Effective Date), at South Lake Tahoe, California, with reference to the following facts and intentions: A. The District owns and operates a municipal water distribution system for the purpose of supplying water for beneficial use by the District and its inhabitants. The District provides water service and other services within the City of South Lake Tahoe and certain portions of the County of El Dorado, California; B. The USFS has requested the District to provide standby domestic and fire protection water services for the USFS' facilities commonly referred to as the Camp Richardson and Fallen Leaf Lake complex (collectively"Site"); C. The type of water service requested by the USFS for the Site is a non-standard type of service as described in the District's Administrative Code (Administrative Code); D. The Administrative Code provides the District with authority to furnish non- standard water service to the USFS at such rates, charges and other terms and conditions as established by the District's Board of Directors; E. The District agrees to provide the USFS with standby domestic and fire protection water service for use on the Site pursuant to the terms and conditions of this Agreement. NOW, THEREFORE,the District and the USFS agree as follows: 1. COMMITMENT TO PROVIDE WATER SERVICE. 1.1 Water Service. The District shall provide, and the USFS agrees to purchase, standby domestic and fire protection water service for use on the Site pursuant to the terms and conditions of this Agreement(Water Service). The District shall provide Water Service to a point at the Site as described in the attached Exhibit A, which is incorporated by this reference (Connection Point). 1.2. Term. The term of this Agreement shall be for one twenty(20)year term (Term) commencing on the Effective Date. USFS shall have four(4) options to extend the Term for one (1) additional year on the same terms and conditions as provided in this Agreement by giving written notice to the District at least three (3)months prior to the expiration of the Term. USFS shall not have the right to extend the Term if USFS is in default either at 1 the time or after exercising any of the above option(s)unless cured by USFS or waived by the District in writing prior to expiration of the Term. For purposes of this section, default shall mean that USFS has not materially complied with all of the terms and conditions of this Agreement. 1.3. Scope,Duration and Rates. (a) Until this Agreement is terminated, the District agrees to furnish and the USFS agrees to purchase Water Service in accordance with the terms and conditions of this Agreement. (b) It is expressly understood that neither the District nor the USFS is under any obligation to continue Water Service beyond the Term. (c) The Water Service to the USFS under this Agreement(Rates) are those rates established by the District and are incorporated by this reference. The Rates shall be subject to adjustment by the same percentage increase or decrease as applicable to commercial water service customers provided pursuant to the Administrative Code. The District shall provide the USFS with prior written notice of any such Rate adjustment. (d) The USFS shall pay the District's Rates pursuant to the terms and conditions of this Agreement. USFS shall be liable for payment of the Rates to the District as specified in this Agreement commencing on the Effective Date and continuing until this Agreement is terminated. (e) The District shall send the USFS a bill for Water Service (Bill) delivered to the USFS every three (3) months for water service made available to the USFS for such period. The USFS shall pay the District the full amount of the Bill within sixty (60) days of the date of the Bill. In the event the USFS disputes a Bill, the USFS shall be obligated to pay the entire Bill and provide written description of the amount in dispute and the reasons for the disputed portion of the Bill. The District shall resolve any such dispute in accordance with the Administrative Code and the District's standard practices. (f) The USFS shall not be charged for Water Service used for fire protection services. In the event fire protection Water Service is provided to the USFS, standby domestic Water Service shall be estimated for that billing period, based on historical data, so that the quantity of water used for fire protection is not billed to the USFS. (g) The rate for Water Service to the USFS is based on the USFS not using such water service more than five (5) days per year at a rate not to exceed fifty (50) gallons per minute. If the USFS uses a significantly greater quantity of water, the District and the USFS shall meet and confer and use best efforts to mutually agree upon an adjustment to the Rates charged to the USFS pursuant to this Agreement, whether for volume of water used by the USFS, future increased or decreased Water Service or any other material change in the Water Service. If the District 2 and the USFS are unable to agree upon such adjustment or modification to this Agreement, the District shall have the right to terminate this Agreement upon thirty (30) days prior written notice to USFS. 1.4. Change in Water Service Rates or Terms and Conditions. No clause in this Agreement shall preclude the District and USFS from negotiating a mutually acceptable change in the terms and conditions of Water Service. Either party may request a change in the rates or terms and conditions of service, unless otherwise provided in this Agreement. In such event, the parties agree to negotiate in good faith concerning such changes upon receipt of a written request from the other party detailing the proposed changes and specifying the reasons for the proposed changes. The effective date of any change shall be agreed to by the parties. Any changes to Rates or terms and conditions, as a result of such negotiations, shall be added to this Agreement by written amendment executed by both parties. 2. SERVICE PROVISIONS. The District's provision of Water Service to the USFS shall be subject to the following provisions: 2.1. Measurement. The USFS previously purchased from the District a standard manufactured meter conforming to the District's requirements which was removed by the District and is in its possession. The District shall install, maintain, repair, and calibrate the meter at the connection point. The District shall read the meter once every three (3)months or such other interval as determined by the District, which is consistent with the District's standard practices in reading other meters. In the event the meter fails to or incorrectly registers Water Service, the District shall estimate the quantity of water delivered to the USFS based on historical or other available information consistent with the District's standard practices. 2.2. Testing. The District shall inspect and test the meter at periodic intervals in accordance with the Administrative Code and the District's standard practices. The USFS shall have the right to have a representative present during such inspection and testing. The USFS shall have the right to make additional inspections and tests in the presence of the District's personnel. The cost of such additional inspection and testing shall be paid by the USFS. In the event of an error in meter reading, the District shall have the meter re-calibrated. District shall replace the meter, at the USFS's cost and expense, if the meter cannot be repaired to operate correctly and accurately. 2.3. Change in Volume or Character. The District shall provide the USFS with reasonable notice regarding any material changes anticipated in the volume or characteristics of Water Service. 2.4. Continuity of Water Service and Consumption. The District shall use reasonable diligence to provide uninterrupted Water Service pursuant to this Agreement,but shall not be liable for damages,breach of contract or otherwise, to the USFS for failure, suspension, diminution, or other variations of Water Service 3 occasioned by or in consequence of any cause beyond the reasonable control of the District including, but not limited to, acts of God or of public enemy, fires, flood, earthquakes, or other catastrophe, strikes, or failure or breakdown of transmission facilities. If any such failure, suspension, diminution or other variation of Water Service shall reduce the quantity of quality of Water Service, the District shall make an equitable adjustment for the Rates for the Water Service consistent with the Administrative Code and District's standard practices. 3. CONDITIONS OF WATER SERVICE. 3.1. Special Use Permit. This Agreement is conditioned on the Special Use Permit, Dated May 19, 2000 (SUP), issued by the USFS to the District remaining in full force and effect without material modification unless otherwise agreed to by the District. In the event the SUP is terminated or materially changed without the District's written consent, the District shall have the option to terminate this Agreement at any time without notice to the USFS. 3.2. Water Use Limitations. Water supplied by the District to the USFS shall be used for domestic, emergency fire protection, and stock watering purposes only. Domestic use shall only include water used for drinking, cooking, and washing. Domestic use shall not include any irrigation purposes, such as watering lawns, yards or parks, or other outdoor uses, such as washing vehicles. 3.3. Administrative Code. (a) Water Service provided by the District to the USFS pursuant to this Agreement shall be subject to the Administrative Code and/or rules and regulations for other types of water service to the extent not inconsistent with the terms and conditions of this Agreement. In the event of a conflict between the terms and conditions of this Agreement and the Administrative Code and/or the District's rules and regulations, this Agreement shall control. (b) The USFS shall comply with the non-irrigation staged restrictions of the water conservation program as stated in the Administrative Code. 3.4. District's Facilities. (a) The District, at its expense, shall furnish, install, operate, and maintain all facilities required to furnish service under this Agreement and measure such service at the Connection Point. Title to all such facilities shall remain with the District and the District shall be responsible for loss or damage to such facilities, except that the USFS shall be responsible to the extent that loss or damage has been caused by the USFS' negligent acts or omissions. (b) Authorized representatives of the District will be allowed access to the facilities on USFS premises at reasonable times to perform the obligations of the District regarding such facilities. It is expressly understood that the USFS may limit or restrict the right of access granted in any manner considered necessary (e.g., 4 national security,public safety). (c) The District shall, at its expense, remove such facilities but the USFS shall be responsible for restoring the USFS's premises to their prior condition after termination of this Agreement. In the event such termination of this Agreement is due to the fault of the District, such facilities may be retained in place, at the option of the USFS, for a reasonable time while the USFS attempts to obtain water service elsewhere comparable to that provided for pursuant to this Agreement. 4. USFS SYSTEM. All leaks in the USFS distribution system shall be repaired within forty-eight(48)hours, by the USFS. All distribution system maintenance beyond the Connection Point shall be the responsibility of the USFS, except the water meter which shall be the responsibility of the District. 5. INDEMNITY. Except as limited by the Federal Tort Claims Act, the USFS shall indemnify, defend and hold harmless the District, its elected officials, directors, officers, employees, agents, and consultants from and against all damages, liabilities, claims, actions, demands, costs and expenses, including, but not limited to, costs of investigations, lawsuits and other proceedings in law or in equity, settlement costs, attorneys' fees and costs, and penalties or violations of any kind, which arise out of, or result from or relate to any injury or loss of property, or personal injury or death caused by the negligent or wrongful act or omission of any of the USFS employee, agent or contractor while acting within the scope of their employment or contract, as applicable. 6. WATER SHORTAGE EMERGENCY. Nothing in this Agreement shall be construed to limit the District's authority to declare a water shortage emergency pursuant to Water Code section 350 and take action in accordance with such emergency as determined in the sole discretion of the District. 7. TERMINATION. 7.1. USFS. This Agreement shall automatically terminate on the expiration date of this Agreement without notice by the District or as otherwise provided in this Agreement. The USFS may terminate this Agreement for any reason by giving the District at least sixty(60) days prior written notice of such termination. Upon termination, the District shall disconnect the Water Service connection. Such termination and disconnect shall not relieve the USFS from responsibility for payment of fees and costs incurred prior to the termination and for disconnection charges. If this Agreement is terminated by the USFS prior to expiration of the Term, the USFS shall pay the District for the cost and expense of disconnection. 7.2. District. The District shall only be entitled to terminate this agreement for cause 5 for the reasons expressly provided in this Agreement or for the LISPS'breach of this Agreement upon thirty (30) days prior written notice to the USPS. The USFS shall have the right to cure any breach of this Agreement within 30 days prior to termination. 8. GENERAL PROVISIONS. 8.1 Order of Precedence-Utilities. In the event of any inconsistency between the terms of this Agreement and any rate schedule, rider, or exhibit incorporated in this Agreement by reference or otherwise, or any of the District's rules or regulations, the terms of this Agreement shall control. 8.2. Recitals. The recitals stated at the beginning of this Agreement of any matters or facts shall be conclusive proof of the truthfulness thereof and the terms and conditions of the recitals, if any, shall be deemed a part of this Agreement. 8.3. Notices.All notices, approvals, acceptances, requests, demands and other communications required or permitted, to be effective, shall be in writing and shall be delivered, either in person or by mailing the same by United States mail (postage prepaid, registered or certified, return receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom the notice is directed at the address of such party as follows: SOUTH TAHOE PUBLIC UTILITY DISTRICT: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150 Attn: General Manager With a copy to: Keith F. Collins Jones Mayer 3777 N. Harbor Blvd. Fullerton, CA 92835 UNITED STATES FOREST SERVICE: U.S. Forest Service 35 College Dr. South Lake Tahoe, California 96150 Attn: Forest Supervisor Any communication given by mail shall be deemed delivered two (2)business days after such mailing date, and any written communication given by overnight delivery service shall be deemed delivered one (1) business day after the dispatch date. Either parry may change its address by giving the other parry written notice of its new address. 6 8.4 Successors and Assigns. This Agreement shall be binding on and shall inure to the benefit of the parties and their respective heirs, successors and assigns. Nothing in this Agreement, express or implied, is intended to confer on any person other than the parties or their respective heirs, successors and assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement. 8.5. Assignability. This Agreement shall not be assignable by either party without the prior written consent of the oilier party, who shall have the sole discretion to consent or not to consent to any proposed assignment. Any attempted assignment without the approval of the other party shall be void. 8.6 Waiver.No waiver by any party of any of the provisions shall be effective unless explicitly stated in writing and executed by the party so waiving. Except as provided in the preceding sentence, no action taken pursuant to this Agreement, including, without limitation, any investigation by or on behalf of any party, shall be deemed to constitute a waiver by the party taking such action of compliance with any representations, warranties, covenants, or agreements contained in this Agreement, and in any documents delivered or to be delivered pursuant to this Agreement. The waiver by any party of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. 8.7. Headings. The section headings contained in this Agreement are for convenience and reference only and shall not affect the meaning or interpretation of this Agreement. 8.8 Severability. If any term,provision, covenant or condition of this Agreement be modified or changed by the parties to the extent possible to carry out the intentions and directives shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null, void or against policy, the remaining provisions of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall set forth in this Agreement. 8.9 Counterparts. This Agreement may be executed in any number of counter-parts, each of which shall be deemed to be an original,but all of which shall constitute one and the same instrument. 8.10 Governing Law. This Agreement shall be governed by, and interpreted in accordance with, the laws of the State of California to the extent California Law is applicable to the United States, with venue proper only in the County of El Dorado, State of California. 8.11 Parties in Interest.Nothing in this Agreement, whether express or implied, is 7 intended to confer any rights or remedies under or by reason of this Agreement on any persons other than the parties to it and their respective successors and assigns, nor is anything in this Agreement intended to relieve or discharge the obligation or liability of any third persons to any party to this Agreement, nor shall any provision give any third persons any right of subrogation or action against any party to this Agreement. 8.12 Fees and Costs. To the fullest extent not contrary to federal law applicable to the USFS, if any legal action or any arbitration or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation connection with any of the provisions of this Agreement, the costs (including, without limitation, reasonable fees and expenses of counsel and experts or consultant fees and costs, and other costs) incurred in that action (including the costs to enforce or preserve the rights awarded in the arbitration) shall be borne by the party whom the decision of is against. If the decision is not clearly against one party on one or more issues, each party shall bear its own costs. 8.13 Cooperation. The parties shall, whenever and as often as reasonably requested to do so by the party, execute, acknowledge and deliver, or cause to be executed, acknowledged and delivered, any and all documents and instruments as may be necessary, expedient or proper in the reasonable opinion of the requesting party to carry out the intent and purposes of this Agreement,provided that the requesting party shall bear the costs and expense of such further instruments or documents (except that each party shall bear its own attorney's fees). 8.14 Good Faith. The parties agree to exercise their best efforts and utmost good faith to effectuate all the terms and conditions of this Agreement and to execute such further instruments and documents as are necessary or appropriate to effectuate all of the terms and conditions of this Agreement. 8.15 Construction. The provisions of this Agreement should be liberally construed to effectuate its purposes. The language of all parts of this Agreement shall be construed simply according to its plain meaning and shall not be construed for or against either party, as each party has participated in the drafting of this document and had the opportunity to have their counsel review it. Whenever the context and construction so requires, all words used in the singular shall be deemed to be used in the plural, all masculine shall include the feminine, and vice versa. 8.16 Several Obligations. Except where specifically stated in this Agreement to be otherwise, the duties, obligations, and liabilities of the parties are intended to be several and not joint or collective.Nothing contained in this Agreement shall be construed to create an association, trust, partnership, or joint venture or impose a trust or partnership duty, obligation, or liability on or with regard to either party. Each party shall be individually and severally liable for its own obligations under this Agreement. 8.17 Authority. The individuals executing this Agreement represent and warrant that 8 they have the authority to enter into this Agreement and to perform all acts required by this Agreement, and that the consent, approval or execution of or by any third party is not required to legally bind either parry to the terms and conditions of this Agreement. 8.18 Entire Agreement. This Agreement contains the entire understanding and agreement of the parties, and supersedes all prior agreements and understandings, oral and written between the parties. There have been no binding promises, representations, agreements,warranties or undertakings by any of the parties either oral or written, of any character or nature, except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives its future right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct,waiver or estoppel. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year and at the place first written above. SOUTH TAHOE PUBLIC UTILITY DISTRICT Paul Hughes, General Manager LAKE TAHOE BASIN MANAGEMENT UNIT,DEPARTMENT OF AGRICULTURE, UNITED STATES FOREST SERVICE Forest Supervisor 9 r,y 0 w� HACGERS DEN '• U CAMPGROUND z U � EXHIBIT A DESCRIPTION AND MAP OF SITE AND CONNECTION POINT' z o . -------------------------- 0 O w -Q Q o RPM P79ME V _ 72 ay CCJ7 4 Ln'u i J EAGLES NEST CAMPGROUND GRAPHIC SCALE � € �� n rsu »� eoo lso� if I Fhtt nuL _ ' - - 3K3 !QO' , � I General Manager Paul Hughes Directors ��� • 1950 • w$ � South Tahoe Nick Haven Shane Rornsos Joel Henderson Kelly Sheehan Fublic Utility Di5trict Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0014•www.5tpud.u5 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Heidi Baugh, Purchasing Manager Cliff Bartlett, Fleet/Equipment Supervisor MEETING DATE: September 18, 2025 ITEM- PROJECT NAME: Surplus Equipment Sale REQUESTED BOARD ACTION: Authorize GovDeals.com to auction South Tahoe Public Utility District surplus at a public online sale. DISCUSSION: GovDeals.com is the leading online auction marketplace for surplus assets, partnering with government agencies to transparently sell surplus. The District has contracted with GovDeals via an OMNIA Partners cooperative contract. Upon Board approval, the following surplus items valued at more than $1,000, will be listed on the online auction for a two-week period on or about September 19, 2025: (1) Approximately 1995 DMT 350D-2 Generator 480 3 horsepower, in good condition, but out of compliance with California's Air Quality Control emissions requirements. The estimated value of this item is $5,000. (2) 2006 Caterpillar 430D backhoe. The backhoe is not operable, needs repair work, and is out of compliance with California's Air Quality Control emissions requirements. The estimated value of this item is $5,000. SCHEDULE: Upon Board Approval COSTS: None ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ❑ Yes ❑ No ® N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO �q CHIEF FINANCIAL OFFICER: YES /� NO General Manager Paul Hughes Directors ��� • 1950 • w$ � South Tahoe Nick Haven Shane Rornsos Joel Henderson Kelly Sheehan Fublic Utility Di5trict Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0014•www.5tpud.u5 BOARD AGENDA ITEM 4C TO: Board of Directors FROM: Greg Dupree, Accounting Manager MEETING DATE: September 18, 2025 ITEM- PROJECT NAME: CaIPERS Required Pay Listing by Position REQUESTED BOARD ACTION: Adopt Resolution No. 3320-25 which incorporates the Pay Listing by Position for the pay listing effective August 14, 2025. DISCUSSION: California Public Employee's Retirement System (CaIPERS) requires each revision of a combined salary schedule listing all positions at the District be formally adopted by the Board of Directors. The listing must be retained by the District and must be available for public inspection for not less than five years. This revision includes the following changes: Conversion of one current Inspector II position to a new, Senior Inspector, position with new rate classification. Rate classification increase to Inspections Supervisor position; Re-activation of the Plant Operator I -Y Rate position; Removing Asset Management Program Admin (AMPA) I position; and Updating AMPA II to AMPA with rate classification increase. SCHEDULE: Post Pay Listing effective August 14, 2025 on website upon approval COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ❑ Yes ❑ No ® N/A ATTACHMENTS: CaIPERS Pay Listing by Position 081425; Resolution No. 3320-25 CONCURRENCE WITH REQUESTED ACTIO CATEGORY: Sewer/Water GENERAL MANAGER: YES Aq NO CHIEF FINANCIAL OFFICER: YES 7 NO 1 RESOLUTION NO. 3320-25 2 A RESOLUTION BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FORMALLY 3 ADOPTING PAY LISTING BY POSITION FOR THE 4 EFFECTIVE DATE OF August 14, 2025 5 6 WHEREAS, the Board of Directors of South Tahoe Public Utility District and the 7 Board of Administration of California Public Employees' Retirement System entered into a Contract, effective June 19, 2003, and amended effective April 19, 2007, 8 providing for the participation of said public agency in the California Public 9 Employees' Retirement System; and, 10 WHEREAS, the Government Code and CCR, Title 2, Section 570.5 requires that 11 one combined pay schedule, adopted by the Board of Directors, for every employee position, including the Board of Directors, be made available for public 12 inspection and retained for not less than five years; and 13 WHEREAS, the South Tahoe Public Utility District corrected Pay Listing by Position 14 for the effective date of August 14, 2025, is incorporated herein. 15 16 NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South Tahoe Public Utility District hereby formally adopts the above-mentioned Resolution No. 3320-25 17 for the effective date of August 14, 2025. 18 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing 19 Resolution was duly and regularly adopted and passed by the Board of Directors 20 of the South Tahoe Public Utility District at a Regular meeting held on the 181h day of September, 2025, by the following vote: 21 AYES: 22 23 NOES: 24 ABSENT: 25 Shane Romsos, Board President 26 South Tahoe Public Utility District 27 ATTEST: Melonie Guttry, Clerk of the Board/ 28 Executive Services Manager South Tahoe Public Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT ANNUAL SALARY SCHEDULE EFFECTIVE August 14, 2025 MINIMUM MAXIMUM ANNUAL ANNUAL ACCOUNT CLERK 1 $ 58,810 $ 75,058 ACCOUNT CLERK II $ 65,600 $ 83,724 ACCOUNTING MANAGER $ 138,514 $ 176,783 ACCOUNTING SPECIALIST $ 73,152 $ 93,363 ACCOUNTING SUPERVISOR $ 104,273 $ 133,081 ACCOUNTING TECH 1 $ 66,499 $ 84,871 ADMINISTRATIVE ANALYST/ASST CLERK OF THE BOARD $ 97,907 $ 124,957 ADMINISTRATIVE ASST/ASST CLERK OF THE BOARD $ 72,269 $ 92,236 ASSET MANAGEMENT PROGRAM ADMINISTRATOR $ 119,488 $ 152,501 ASSOCIATE ENGINEER $ 124,470 $ 158,859 ASST GENERAL MANAGER $ 196,854 $ 251,242 CHIEF FINANCIAL OFFICER $ 185,057 $ 236,185 CHIEF PLANT OPERATOR $ 129,955 $ 165,859 COLLECTIONS & EFFLUENT OPERATIONS SUPERVISOR $ 129,955 $ 165,859 COMPUTER AIDED DESIGN ANALYST 1 $ 72,124 $ 92,051 COMPUTER AIDED DESIGN ANALYST 11 $ 96,654 $ 123,357 CONTRACTS SPECIALIST $ 97,907 $ 124,957 CUSTOMER ACCOUNTS SPECIALIST $ 74,393 $ 94,947 CUSTOMER SERVICE MANAGER $ 134,070 $ 171,111 CUSTOMER SERVICE REP 1 $ 56,395 $ 71,975 CUSTOMER SERVICE REP II $ 62,909 $ 80,289 CUSTOMER SERVICE SUPERVISOR $ 104,273 $ 133,081 DIRECTOR OF ENGINEERING $ 188,106 $ 240,076 DIRECTOR OF OPERATIONS $ 196,312 $ 250,549 DIRECTOR OF PUBLIC AND LEGISLATIVE AFFAIRS $ 149,470 $ 190,766 ELECTRICAL/INSTR SUPERVISOR $ 130,760 $ 166,886 ELECTRICAL/INSTR TECH 1 $ 81,369 $ 103,850 ELECTRICAL/INSTR TECH 11 $ 94,905 $ 121,125 ENG/CAD/GIS ANALYST 1 $ 72,124 $ 92,051 ENG/CAD/GIS ANALYST 11 $ 96,654 $ 123,357 ENGINEERING INSPECTOR 1 $ 66,213 $ 84,507 ENGINEERING INSPECTOR 11 $ 88,732 $ 113,248 ENGINEERING INSPECTOR III $ 102,072 $ 130,272 EXECUTIVE SERVICES MANAGER $ 123,855 $ 158,074 FIELD OPERATIONS MECHANICAL TECHNICIAN 1 $ 72,071 $ 91,982 FIELD OPERATIONS MECHANICAL TECHNICIAN 11 $ 88,204 $ 112,574 FIELD OPERATIONS MECHANICAL TECHNICIAN LEAD $ 102,503 $ 130,823 FIELD OPERATIONS MECHANICAL TECHNICIAN SUPERVISOR $ 121,841 $ 155,504 Effective 08/14/2025 SOUTH TAHOE PUBLIC UTILITY DISTRICT ANNUAL SALARY SCHEDULE EFFECTIVE August 14, 2025 MINIMUM MAXIMUM ANNUAL ANNUAL FINANCE ASST $ 72,269 $ 92,236 GENERAL MANAGER $ 253,925 $ 324,079 GRANT ASSISTANT $ 73,152 $ 93,363 GRANT COORDINATOR $ 121,386 $ 154,923 GRANTS SPECIALIST $ 91,040 $ 116,192 HR ANALYST $ 97,907 $ 124,957 HR COORDINATOR $ 72,269 $ 92,236 HUMAN RESOURCES DIRECTOR $ 166,923 $ 213,041 INFO TECHNOLOGY MANAGER $ 150,500 $ 192,081 INSPECTIONS SUPERVISOR $ 121,841 $ 155,504 INSPECTOR 1 $ 72,129 $ 92,058 INSPECTOR II $ 85,013 $ 108,501 IT BUSINESS ANALYST 1 $ 105,036 $ 134,055 IT BUSINESS ANALYST II $ 112,683 $ 143,815 IT SYSTEMS SPECIALIST 1 $ 79,359 $ 101,285 IT SYSTEMS SPECIALIST II $ 93,040 $ 118,745 LAB ASST $ 59,014 $ 75,318 LAB DIRECTOR $ 140,092 $ 178,796 LAB TECH 1 $ 87,114 $ 111,182 LAB TECH II $ 102,390 $ 130,678 LT LAB QUALITY CONTROL OFFICER $ 49,177 $ 62,763 MAINT MECHANIC TECH 1 $ 73,917 $ 94,339 MAINT MECHANIC TECH 11 $ 87,016 $ 111,057 MAINTENANCE SUPERVISOR $ 122,721 $ 156,626 MANAGER OF FIELD OPERATIONS $ 153,998 $ 196,545 MANAGER OF PLANT OPERATIONS $ 168,693 $ 215,299 METER SERVICE TECH $ 72,129 $ 92,058 NETWORK/TEL SYS ADMIN 1 $ 105,036 $ 134,055 NETWORK/TEL SYS ADMIN 11 $ 112,683 $ 143,815 OPERATIONS SUPERVISOR $ 107,712 $ 137,471 OPERATOR IN TRAINING $ 35,359 $ 35,359 PART TIME PERMANENT $ 21,789 $ 27,809 PLANT OPERATOR 1 $ 73,621 $ 93,961 PLANT OPERATOR I -Y RATE $ 94,897 $ 94,897 PLANT OPERATOR III $ 93,053 $ 118,761 PRINCIPAL ENGINEER $ 163,941 $ 209,234 PURCHASING MANAGER $ 123,855 $ 158,074 SAFETY SPECIALIST $ 104,756 $ 133,698 Effective 08/14/2025 SOUTH TAHOE PUBLIC UTILITY DISTRICT ANNUAL SALARY SCHEDULE EFFECTIVE August 14, 2025 MINIMUM MAXIMUM ANNUAL ANNUAL SEASONAL $ 21,789 $ 27,809 SENIOR CUSTOMER SERVICE REP $ 74,393 $ 94,947 SENIOR ENGINEER $ 139,772 $ 178,389 SENIOR INSPECTOR $ 93,515 $ 119,351 SHIPPING AND RECEIVING CLERK $ 70,006 $ 89,347 STAFF ENGINEER 1 $ 91,961 $ 117,368 STAFF ENGINEER II $ 105,798 $ 135,027 UNDERGROUND REPAIR SEWER 1 $ 60,183 $ 76,810 UNDERGROUND REPAIR SEWER II $ 74,355 $ 94,897 UNDERGROUND REPAIR SEWER LEAD $ 83,846 $ 107,012 UNDERGROUND REPAIR WATER 1 $ 60,183 $ 76,810 UNDERGROUND REPAIR WATER 11 $ 74,355 $ 94,897 UNDERGROUND REPAIR WATER LEAD $ 83,846 $ 107,012 UNDERGROUND REPAIR WATER SUPERVISOR $ 107,423 $ 137,102 UTILITY PERSON 1 $ 49,673 $ 63,397 UTILITY PERSON 11 $ 59,089 $ 75,414 VEHICLE/HVY EQUIP MECH 1 $ 73,917 $ 94,339 VEHICLE/HVY EQUIP MECH 11 $ 87,016 $ 111,057 VEHICLE/HVY EQUIP MECH SUPERVISOR $ 107,423 $ 137,102 WATER CONSERVATION SPECIALIST $ 82,500 $ 105,293 WATER RESOURCES MANAGER $ 139,772 $ 178,389 WATER REUSE LEAD $ 83,846 $ 107,012 WATER REUSE LEAD -Y RATE $ 121,322 $ 121,322 WATER REUSE MANAGER $ 138,047 $ 176,186 WATER REUSE WORKER 1 $ 60,183 $ 76,810 WATER REUSE WORKER 11 $ 74,355 $ 94,897 Effective 08/14/2025 General Manager Paul Hughes Directors ��� • 1950 • w$ � South Tahoe Nick Haven Shane Rornsos Joel Henderson Kelly Sheehan Fublic Utility Di5trict Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0014•www.5tpud.u5 BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Aaron Buckman, Manager of Plant Operations Heidi Baugh, Purchasing Manager MEETING DATE: September 18, 2025 ITEM- PROJECT NAME: Polymer Supplies REQUESTED BOARD ACTION: Award Polymer Purchase Contract to the lowest responsive, responsible bidder, Polydyne Inc., in the estimated amount of $143,000, plus tax. DISCUSSION: Polymer is used as a dewatering aid in the biosolids handling process. An invitation to pre-qualify was advertised and posted on PlanetBids in January 2025; two parties responded. Those parties tested multiple polymers in our laboratory and provided products for full-scale testing of four polymers. The District conducted its full- scale polymer chemical trials to determine the effective performance of the vendors' chemical on District biosolids. All four products met the qualifications during the trials, and bids were received for each of the four qualified polymers. The Polydyne Inc. product WE-2887 produced the best price for performance result among the pre- qualified products. Because polymer products vary and require multiple days of testing within the wastewater treatment process, staff has included an option for the possibility of four, one-year extensions of the Contract if agreeable to the parties. SCHEDULE: Upon Board Approval COSTS: $143,000 plus tax ACCOUNT NO: 10.12.4720 BUDGETED AMOUNT AVAILABLE: $154,157 IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ❑ Yes ❑ No ® N/A ATTACHMENTS: Bid Summary CONCURRENCE WITH REQUESTED ACTIO .I�1 CATEGORY: Sewer/Water GENERAL MANAGER: YES �r NO CHIEF FINANCIAL OFFICER: YES NO SOUTH TAHOE PUBLIC UTILITY DISTRICT 2025 EMULSION POLYMER BID Bids Opened Aug.29,2025 @ 10 a.m. BID SUMMARY Bid Opening Results Based On Prequal Data Extended Productive Name Product Unit /lb. Pounds Price Tax(8.75%) Total Bid Lbs./Ton Factor Adjusted Cost Solenis K 292 fl $ 1.68 100,000 $168,000 $14,700.00 $182,700.00 69.54 1.989130435 $ 334,173.91 Solenis Zetag 8829 $ 1.48 100,000 $148,000 $12,950.00 $160,950.00 38.2 1.092677346 $ 161,716.25 Polydyne WE-2887 $ 1.43 100,000 $143,000 $12,512.50 $155,512.50 34.96 1 $ 143,000.00 Polydyne WE-2889 $ 1.43 1 100,000 $143,0001 $12,512.50 $155,512.50 48.66 1.39187643 $ 199,038.33 PAYMENT OF CLAIMS FOR APPROVAL September 18, 2025 Payroll 8/19/25 739,980.43 Payroll 9/2/25 755,203.16 Total Payroll 1,495,183.59 ADP & Insight eTools 1,254.80 AFLAC/WageWorks claims and fees 145.20 CalPERS - other 750.00 California SWRCB SRF loan payments 190,053.75 Ameritas- Insurance Payments 25,900.58 Total Vendor EFT 218,104.33 Weekly Approved Check Batches Water Sewer Total Wednesday, August 20, 2025 86,711.17 76,794.75 163,505.92 Wednesday, August 28, 2025 231,252.02 732,858.77 964,110.79 Wednesday, September 3, 2025 804,341.71 87,284.31 891,626.02 Wednesday, September 10, 2025 438,888.34 69,303.75 508,192.09 Checks, Voids and Reissues 175,954.87 8,525.25 184,480.12 Total Accounts Payable Checks 2,711,914.94 Utility Management Refunds 12,838.19 Total Utility Management Checks 12,838.19 Grand Total $4,438,041.05 Payroll EFTs & Checks 8/19/2025 9/2/2025 EFT CA Employment Taxes &W/H 38,181.59 37,834.12 EFT Federal Employment Taxes &W/H 168,374.06 166,123.41 EFT CalPERS Contributions 104,747.09 105,509.23 EFT Empower Retirement-Deferred Comp 28,002.71 28,002.71 EFT Stationary Engineers Union Dues 3,337.53 3,369.52 EFT CDHP Health Savings (HSA) 4,530.97 6,093.22 EFT Retirement Health Savings 0.00 20,969.35 EFT Employee Direct Deposits 392,544.49 386,389.09 CHK Employee Garnishments 261.99 254.76 CHK Employee Paychecks 0.00 657.75 Total 739,980.43 755,203.16 TZ do T a6ed Wd S£:TS:tO SZOZ/01/60 uo 0:)MJ qpu]Aq unb 6ti'LLS'£Z SZOZ/OT/60 SZOZ/O£/60 SZOZ/OT/60 SZOZ/EO/60 690S#J-A Aq P1pd 9T#ANI WMdI T d02dd W(l TdM3MdIV9T dn0219 a3HS2131VM 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�`�'eM * 096 t aNds 4,& aalonuj - aopuaA A8 4aoda,d SZ/OT/60 - SZ/J�T/80 a6ue'd alea JUDW (ed smiel:) jo juaLuAed 0 V1 H If%0 S0%3TH TA110 Payment of Claims _ Payment Date Range 08/14/25 - 09/10/25 Report By Vendor - Invoice e AGeC'c `G� Summary Listing UTILITY 91'_ Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 2373233-2 Turf Buy-Back Program Paid by EFT#4919 08/13/2025 08/20/2025 08/31/2025 08/20/2025 735.00 Vendor 50262-IDER CHENG Totals Invoices 1 $735.00 Vendor 49016- MICHAEL CHIEFFO SWRCB T2 2025 Dues-Memberships- Paid by EFT#4920 08/14/2025 08/20/2025 08/31/2025 08/20/2025 60.00 Certification Vendor 49016-MICHAEL CHIEFFO Totals Invoices 1 $60.00 Vendor 48672-CINTAS CORP 5288019207 Safety Equipment-Physicals Paid by EFT#4979 08/22/2025 08/27/2025 08/31/2025 08/28/2025 555.55 Vendor 48672-CINTAS CORP Totals Invoices 1 $555.55 Vendor 12535-CITY OF SOUTH LAKE TAHOE LDSRVLINE PERMIT Lead Service Lines Program Paid by Check#115037 09/03/2025 09/04/2025 09/30/2025 09/05/2025 3,796.00 Vendor 12535-CITY OF SOUTH LAKE TAHOE Totals Invoices 1 $3,796.00 Vendor 40512-CODALE ELECTRIC SUPPLY S009337309.001 Submersible Pump, EP Station Paid by EFT#4921 08/13/2025 08/20/2025 08/31/2025 08/20/2025 7,938.47 Vendor 40512-CODALE ELECTRIC SUPPLY Totals Invoices 1 $7,938.47 Vendor 49778-COLUMN SOFTWARE PBC B41A7C18-0049 Ads-Legal Notices Paid by EFT#4922 08/12/2025 08/20/2025 08/31/2025 08/20/2025 95.26 Vendor 49778-COLUMN SOFTWARE PBC Totals Invoices 1 $95.26 Vendor 50181-MEGAN COLVEY MILEAGE 062925 Travel-Meetings-Education Paid by EFT#4923 06/29/2025 08/20/2025 08/31/2025 08/20/2025 51.20 Vendor 50181-MEGAN COLVEY Totals Invoices 1 $51.20 Vendor 50279-COONS CONSTRUCTION LLC C25-0319 Base,Spoils,and Hauling Paid by EFT#4924 07/31/2025 08/27/2025 08/31/2025 08/20/2025 7,404.83 C25-0339 Base,Spoils,and Hauling Paid by EFT#4980 08/08/2025 08/27/2025 08/31/2025 08/28/2025 8,090.24 C25-0364 Base,Spoils,and Hauling Paid by EFT#5033 08/15/2025 09/03/2025 08/31/2025 09/03/2025 8,088.42 Vendor 50279-COONS CONSTRUCTION LLC Totals Invoices 3 $23,583.49 Vendor 50100-CRANETECH INC 73891 Service Contracts Paid by EFT#5082 08/30/2025 09/10/2025 08/31/2025 09/10/2025 3,023.00 Vendor 50100-CRANETECH INC Totals Invoices 1 $3,023.00 Vendor 48281-CRYSTAL DAIRY FOODS 91312 Safety Equipment-Physicals Paid by EFT#4981 08/21/2025 08/27/2025 08/31/2025 08/28/2025 60.44 Vendor 48281-CRYSTAL DAIRY FOODS Totals Invoices 1 $60.44 Vendor 42897-CWEA 434332 CSM2 2025 Dues-Memberships- Paid by Check#115021 08/05/2025 08/20/2025 08/31/2025 08/20/2025 119.00 Certification Vendor 42897-CWEA Totals Invoices 1 $119.00 Vendor 44739-CYBER SECURITY SOURCE 12791 District Computer Supplies Paid by EFT#5083 08/11/2025 09/10/2025 08/31/2025 09/10/2025 5,774.13 12844 District Computer Supplies Paid by EFT#5083 08/29/2025 09/10/2025 08/31/2025 09/10/2025 1,860.05 Vendor 44739-CYBER SECURITY SOURCE Totals Invoices 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luawAed ale(] panla:)a'd area I/g ale(]an(] ale(]a:)lonul uosMd PPH snlelS uo!Td!az)sad aDionul AagwnN aDlonul to A11-1Iln 6u1jS1j AJ2wwnS 'QM • 096 t • ���d aDionui - aopuaA Ag 4aoda� _ SZ/Oi/60 - SZ/t;,i/80 a6u2,d a12(1 4U@WA2d stuiel:) jo juaLuAed 0Hbl HIf%0 S0%3TH TA110 Payment of Claims _ Payment Date Range 08/14/25 - 09/10/25 Report By Vendor - Invoice e AG-kic UTILITY s��`G� Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 43889-MME MUNICIPAL MAINTENANCE Totals Invoices 5 $10,257.50 Vendor 18600- MOTION INDUSTRIES INC NV25-00742357 Pump Stations Paid by EFT#4999 08/13/2025 08/27/2025 08/31/2025 08/28/2025 167.03 Vendor 18600-MOTION INDUSTRIES INC Totals Invoices 1 $167.03 Vendor 50372-N&S TRACTOR IP00641 Automotive Paid by EFT#5111 07/31/2025 09/10/2025 08/31/2025 09/10/2025 675.65 IP00714 Automotive Paid by EFT#5111 08/22/2025 09/10/2025 08/31/2025 09/10/2025 152.09 Vendor 50372-N&S TRACTOR Totals Invoices 2 $827.74 Vendor 49765-NAPA AUTO PARTS Aug 25 Stmt Automotive&Generators Paid by EFT#5112 08/31/2025 09/10/2025 08/31/2025 09/10/2025 6,863.01 Vendor 49765-NAPA AUTO PARTS Totals Invoices 1 $6,863.01 Vendor 50448-RICHARD NELSON 2909301 Water Use Reduction Rebates Paid by EFT#5113 09/03/2025 09/10/2025 09/30/2025 09/10/2025 750.00 Vendor 50448-RICHARD NELSON Totals Invoices 1 $750.00 Vendor 48315-O'REILLY AUTO PARTS Aug 25 Stmt Automotive&Shop Supplies Paid by EFT#5114 08/28/2025 09/10/2025 08/31/2025 09/10/2025 1,430.22 Vendor 48315-O'REILLY AUTO PARTS Totals Invoices 1 $1,430.22 Vendor 44607-OLIN PIONEER AMERICAS LLC 900605194 Hypochlorite Paid by EFT#4946 08/13/2025 08/20/2025 08/31/2025 08/20/2025 14,350.43 900605747 Hypochlorite Paid by EFT#5000 08/14/2025 08/27/2025 08/31/2025 08/28/2025 13,509.50 Vendor 44607-OLIN PIONEER AMERICAS LLC Totals Invoices 2 $27,859.93 Vendor 49806-OUTSIDE INTERACTIVE INC 51505 Public Relations Expense Paid by EFT#5115 08/01/2025 09/10/2025 08/31/2025 09/10/2025 2,086.00 Vendor 49806-OUTSIDE INTERACTIVE INC Totals Invoices 1 $2,086.00 Vendor 41272-PAC MACHINE CO 98451 Forest Mtn Booster Pump Paid by EFT#4947 08/07/2025 08/20/2025 08/31/2025 08/20/2025 6,470.63 98530 Pump Stations Paid by EFT#5001 08/15/2025 08/27/2025 08/31/2025 08/28/2025 6,779.95 Vendor 41272-PAC MACHINE CO Totals Invoices 2 $13,250.58 Vendor 49997-PACIFIC STEEL&RECYCLING 9116410 Buildings Paid by EFT#5002 08/21/2025 08/27/2025 08/31/2025 08/28/2025 429.23 Vendor 49997-PACIFIC STEEL&RECYCLING Totals Invoices 1 $429.23 Vendor 50435-KEVIN PEKOWSKY 2206107 Turf Buy-Back Program Paid by EFT#4948 08/13/2025 08/20/2025 08/31/2025 08/20/2025 450.00 Vendor 50435-KEVIN PEKOWSKY Totals Invoices 1 $450.00 Vendor 48591-POTABLE DIVERS INC 25122 Repair-Maintenance Water Paid by EFT#4949 08/07/2025 08/20/2025 08/31/2025 08/20/2025 1,900.00 Tanks 25123 Repair-Maintenance Water Paid by EFT#4949 08/07/2025 08/20/2025 08/31/2025 08/20/2025 1,900.00 Tanks 25124 Repair-Maintenance Water Paid by EFT#4949 08/07/2025 08/20/2025 08/31/2025 08/20/2025 1,800.00 Tanks Run by Erika Franco on 09/10/2025 04:51:35 PM Page 12 of 21 �OVTH TaH0F Payment of Claims _ Payment Date Range 08/14/25 - 09/10/25 Report By Vendor - Invoice e AGeC'c `G� Summary Listing UTILITY 91'_ Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 25125 Repair-Maintenance Water Paid by EFT#4949 08/07/2025 08/20/2025 08/31/2025 08/20/2025 1,800.00 Tanks 25126 Repair-Maintenance Water Paid by EFT#4949 08/07/2025 08/20/2025 08/31/2025 08/20/2025 1,900.00 Tanks Vendor 48591- POTABLE DIVERS INC Totals Invoices 5 $9,300.00 Vendor 49923-QUADIENT FINANCE USA INC 07/08/25 Postage prepaid Paid by EFT#4950 08/03/2025 08/20/2025 08/31/2025 08/20/2025 1,800.00 Vendor 49923-QUADIENT FINANCE USA INC Totals Invoices 1 $1,800.00 Vendor 47803-REDWOOD PRINTING 37245 Test Wells(0) Paid by EFT#4951 08/13/2025 08/20/2025 08/31/2025 08/20/2025 122.88 Vendor 47803- REDWOOD PRINTING Totals Invoices 1 $122.88 Vendor 49497-REGULATORY INTELLIGENCE LLC STPUD825 Advisory Paid by EFT#5003 08/07/2025 08/27/2025 08/31/2025 08/28/2025 5,202.36 Vendor 49497-REGULATORY INTELLIGENCE LLC Totals Invoices 1 $5,202.36 Vendor 41696- RESOURCE DEVELOPMENT CO LLC 26-01A Al Tahoe/Bayview Backup Power Paid by EFT#5116 07/31/2025 09/10/2025 08/31/2025 09/10/2025 14,000.00 26-01AR Al Tahoe/Bayview Backup Power Paid by EFT#5116 07/31/2025 09/10/2025 08/31/2025 09/10/2025 (700.00) Retainage 26-01B Al Tahoe Well Rehab Paid by EFT#5116 07/31/2025 09/10/2025 08/31/2025 09/10/2025 13,250.00 26-01BR Al Tahoe Well Rehab Retainage Paid by EFT#5116 07/31/2025 09/10/2025 08/31/2025 09/10/2025 (662.50) Vendor 41696-RESOURCE DEVELOPMENT CO LLC Totals Invoices 4 $25,887.50 Vendor 50407-REY ENGINEERS INC 28073 Gardner Mountain#2/4 Waterline Paid by EFT#5117 08/18/2025 09/10/2025 08/31/2025 09/10/2025 21,001.86 Vendor 50407-REY ENGINEERS INC Totals Invoices 1 $21,001.86 Vendor 50251- RICHARDS WATSON&GERSHON 254549 Legal Services July 2025 Paid by EFT#5118 08/22/2025 09/10/2025 07/31/2025 09/10/2025 9,022.44 254550 Legal Services July 2025 Paid by EFT#5118 08/22/2025 09/10/2025 07/31/2025 09/10/2025 165.00 Vendor 50251-RICHARDS WATSON&GERSHON Totals Invoices 2 $9,187.44 Vendor 49105- ROBOTIC SEWER SOLUTIONS INC 24-04AR Infiltration&Inflow Retainage Paid by EFT#5004 08/18/2025 08/27/2025 08/31/2025 08/28/2025 6,480.00 Vendor 49105-ROBOTIC SEWER SOLUTIONS INC Totals Invoices 1 $6,480.00 Vendor 48930-EDGAR RODRIGUEZ MILEAGE 081725 Travel-Meetings-Education Paid by EFT#5005 07/25/2025 08/27/2025 08/31/2025 08/28/2025 153.44 Vendor 48930- EDGAR RODRIGUEZ Totals Invoices 1 $153.44 Vendor 50441-AUSTIN RODRIGUEZ-WOODWARD 3482204 Water Use Reduction Rebates Paid by EFT#5051 08/27/2025 09/03/2025 08/31/2025 09/03/2025 100.00 Vendor 50441-AUSTIN RODRIGUEZ-WOODWARD Totals Invoices 1 $100.00 Vendor 48684-RS AMERICAS INC 9021050286 Submersible Pump, EP Station Paid by EFT#4952 07/25/2025 08/20/2025 08/31/2025 08/20/2025 277.04 9021057729 Submersible Pump, EP Station Paid by EFT#5006 07/28/2025 08/27/2025 08/31/2025 08/28/2025 1,137.43 9021115058 Buildings Paid by EFT#5006 08/12/2025 08/27/2025 08/31/2025 08/28/2025 269.50 9021143569 Buildings Paid by EFT#5052 08/20/2025 09/03/2025 08/31/2025 09/03/2025 320.16 Run by Erika Franco on 09/10/2025 04:51:35 PM Page 13 of 21 TZ do tiT abed Wd S£:TS:tO SZOZ/01/60 uo 0auea3 qpl ]Aq unb 88't9T$ i saalonuI sleTol:)NI HOOU V SSVl9 3110HS Hinos-OOT£Z aopuaA 881791 SZOZ/EO/60 SZOZ/TE/80 SZOZ/EO/60 SZOZ/9Z/80 9SOS#ld3 Aq P1ed sallddnS dogS 0895i7 3NI 2100(3 V SSV 19 3NoHS Hinos-OOT£Z aopu@A ZZ•8j7$ Z saalonuI sleTol 321VM021VH 3:)V 30HV1 3HVl H.Lnos-8Z98b aopuaA 097E SZOZ/EO/60 SZOZ/TE/80 SZOZ/EO/60 SZOZ/9Z/80 SSOS#ld3 Aq P1ed sallddnS dogS 8ZbSL0 Z9'ST SZOZ/OZ/80 SZOZ/TE/80 SZOZ/OZ/80 SZOZ/ZT/80 SS617#133 Aq P1ed aaueuaTu!eW-�R spunoag LL£SLO 321VM021VH 3:)V 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SS'TZZ SZOZ/EO/60 SZOZ/TE/80 SZOZ/EO/60 SZOZ/TO/80 LSOS#133 Aq P1ed aaTeM SZL TOO-KOZ0TE 9b'OZT SZOZ/EO/60 SZOZ/TE/80 SZOZ/EO/60 SZOZ/TO/80 LSOS#133 Aq P1ed aaTeM SZL T00-LOTZ19Z 9b'T6L'T SZOZ/EO/60 SZOZ/TE/80 SZOZ/EO/60 SZOZ/TO/80 LSOS#133 Aq P1ed sa!4!I!4n aagTO'8 aaTeM SZL TOO-ZET90SZ TT't81 SZOZ/EO/60 SZOZ/TE/80 SZOZ/EO/60 SZOZ/TO/80 LSOS#133 Aq P1ed aaTeM SZL TOO-TZO8TLZ nItI1SIU AlIlIln miand 30HV1 H1f10S-OOb£Z aopuaA junowV}aN aolonul area TuawAed area Panlaoa'd a}ea I/E) ale(]and area aolonul uosMd PlaH snTeTS uolTdlaaSad aolonul aagwnN aalonul ygla All�lln�� 6uijSij AJ2wwnS 'QM • 096 t • 0 aDionui - JOPUDA Ag jaoda� _ SZ/Oi/60 - SZ/t;,i/80 a6u2,d a12a 4U@WAed stuiel:) jo juaLuAed 0 V1 H If%0 �OVTH TaH0F Payment of Claims _ Payment Date Range 08/14/25 - 09/10/25 Report By Vendor - Invoice e AG-kic UTILITY s��`G� Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 23846 D2 2025 Dues-Memberships- Paid by Check#115036 08/21/2025 09/03/2025 08/31/2025 09/03/2025 80.00 Certification AGUIRRE OITAPP25 Dues-Memberships- Paid by Check#115049 09/09/2025 09/10/2025 09/30/2025 09/10/2025 228.00 Certification Vendor 48511-SWRCB/DWOCP Totals Invoices 3 $368.00 Vendor 47798-T&S CONSTRUCTION CO INC 23-23A Upper Truckee Sewer PS Rehab Paid by EFT#5009 07/31/2025 08/27/2025 08/31/2025 08/28/2025 128,000.00 23-23AR Upper Truckee Sewer PS Rehab Paid by EFT#5009 07/31/2025 08/27/2025 08/31/2025 08/28/2025 (6,400.00) Retainage Vendor 47798-T&S CONSTRUCTION CO INC Totals Invoices 2 $121,600.00 Vendor 49168-TAHOE CHAMBER 2624450 Travel-Meetings- Education Paid by EFT#5126 08/29/2025 09/10/2025 08/31/2025 09/10/2025 1,600.00 Vendor 49168-TAHOE CHAMBER Totals Invoices 1 $1,600.00 Vendor 48229-TAHOE DAILY TRIBUNE IN206703 Public Relations Expense Paid by EFT#5127 08/31/2025 09/10/2025 08/31/2025 09/10/2025 660.00 IN206704 Ads-Legal Notices Paid by EFT#5127 08/31/2025 09/10/2025 08/31/2025 09/10/2025 735.00 Vendor 48229-TAHOE DAILY TRIBUNE Totals Invoices 2 $1,395.00 Vendor 50040-TAHOE FLEET SERVICE 1177 Automotive Paid by EFT#4957 07/16/2025 08/20/2025 08/31/2025 08/20/2025 42.00 1188 Automotive Paid by EFT#5128 08/12/2025 09/10/2025 08/31/2025 09/10/2025 1,041.95 1189 Automotive Paid by EFT#5128 08/12/2025 09/10/2025 08/31/2025 09/10/2025 989.75 1194 Automotive Paid by EFT#5059 08/17/2025 09/03/2025 08/31/2025 09/03/2025 968.00 Vendor 50040-TAHOE FLEET SERVICE Totals Invoices 4 $3,041.70 Vendor 42489-TAHOE MOUNTAIN NEWS 1052 Public Relations Expense Paid by EFT#4958 08/13/2025 08/20/2025 08/31/2025 08/20/2025 170.00 Vendor 42489-TAHOE MOUNTAIN NEWS Totals Invoices 1 $170.00 Vendor 24325-TAHOE SAND&GRAVEL INV284826 Base,Spoils,and Hauling Paid by EFT#4959 05/31/2025 08/27/2025 08/31/2025 06/30/2025 08/20/2025 1,384.90 INV339971 Buildings Paid by EFT#5129 09/03/2025 09/10/2025 09/30/2025 09/10/2025 73.95 Vendor 24325-TAHOE SAND&GRAVEL Totals Invoices 2 $1,458.85 Vendor 24450-TAHOE VALLEY ELECTRIC SUPPLY 5147771 Repair-Maintenance Water Paid by EFT#5060 08/12/2025 09/03/2025 08/31/2025 09/03/2025 6.02 Tanks 5147964 Buildings Paid by EFT#5130 09/04/2025 09/10/2025 08/31/2025 09/10/2025 197.56 Vendor 24450-TAHOE VALLEY ELECTRIC SUPPLY Totals Invoices 2 $203.58 Vendor 49420-THATCHER COMPANY OF NEVADA INC 2025400103743 Sodium Hydroxide Paid by EFT#5010 08/04/2025 08/27/2025 08/31/2025 08/28/2025 9,464.48 2025400104309 Hypochlorite Paid by EFT#5131 08/25/2025 09/10/2025 08/31/2025 09/10/2025 12,000.00 2025400104307 Hypochlorite Paid by EFT#5131 08/27/2025 09/10/2025 08/31/2025 09/10/2025 1,610.00 Vendor 49420-THATCHER COMPANY OF NEVADA INC Totals Invoices 3 $23,074.48 Vendor 48477-THOMAS SCIENTIFIC 3680780 Laboratory Supplies Paid by EFT#5011 08/12/2025 08/27/2025 08/31/2025 08/28/2025 37.61 Run by Erika Franco on 09/10/2025 04:51:35 PM Page 16 of 21 TZ do LT abed Wd S£:TS:tO SZOZ/01/60 uo oauea3 qpl ]Aq unb 09'9tiZ SZOZ/OZ/80 SZOZ/T£/LO 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Inventory Paid by EFT#5066 08/27/2025 09/03/2025 08/31/2025 09/03/2025 2,513.54 31898369 Small Tools Paid by EFT#5066 08/27/2025 09/03/2025 08/31/2025 09/03/2025 269.60 31916287 PRV,Washoan-Acoma Paid by EFT#5134 08/28/2025 09/10/2025 08/31/2025 09/10/2025 25.14 Vendor 25850-WESTERN NEVADA SUPPLY Totals Invoices 24 $32,251.43 Vendor 49930-WHITE CAP 50032833636 Manhole Frames- Lids-Other Paid by EFT#5019 08/12/2025 08/27/2025 08/31/2025 08/28/2025 6,166.13 Parts Inventory Vendor 49930-WHITE CAP Totals Invoices 1 $6,166.13 Vendor 50392-ZORO INV17096250 Small Tools Paid by EFT#5135 08/25/2025 09/10/2025 09/30/2025 09/10/2025 366.96 Vendor 50392-ZORO Totals Invoices 1 $366.96 Grand Totals Invoices 479 $2,711,937.94 El Dorado County Recorder Voided Ck#1150188 (23 00) 04/17/2025 P O C Total $ 2,711,914.94 Run by Erika Franco on 09/10/2025 04:51:35 PM Page 21 of 21 y0uTH Tak01950 S AGet'C UTILITY D STP` SOUTH TAHOE PUBLIC UTILITY DISTRICT Joel Henderson, Director BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Vice President Shane Romsos, President Nick Exline, Director Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT August 21, 2025 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Romsos, Directors Haven, Sheehan, Exline Absent: Director Henderson Staff: Paul Hughes, Andrea Salazar, Ryan Jones, Shannon Chandler, Mark Seelos, Chris Skelly, Ryan Lee, Shelly Thomsen, Megan Colvey, Adrian Combes 1. PLEDGE OF ALLEGIANCE: 2. COMMENTS FROM THE PUBLIC: None 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None 4. ADOPTION OF CONSENT CALENDAR: Moved Sheehan/Second Haven/Henderson Absent/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to approve the Consent Calendar as presented. a. DIAMOND VALLEY RANCH ENGINEERING SUPPORT SERVICES (Mark Seelos,Water Resources Manager) (1) Approved the Fiscal Year 2026 Scope of Work with JLR Consultants for compliance reporting related to treated wastewater discharge at Diamond Valley Ranch, and (2) Authorize the General Manager to execute Task Order No. 2 in an amount not to exceed $70,000. b. WASTEWATER TREATMENT PLANT FILTERS 3 AND 4 REHABILITATION PROJECT (Taylor Jaime,Staff Engineer and Megan Colvey, Director of Engineering) 1) Approved Change Order No. 2 to ERS, Inc., in the amount of $23,848.19. c. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree,Accounting Manager) Received and filed Payment of Claims in the amount of $2,294,174.45. REGULAR BOARD MEETING MINUTES: August 21, 2025 PAGE -2 d. REGULAR BOARD MEETING MINUTES: August 7, 2025 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved August 7, 2025, Minutes 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None 6. ITEMS FOR BOARD ACTION: a. Al Tahoe and Bayview Well Backup Power/AI Tahoe Well Rehabilitation (Mark Seelos, water Resources Manager)-Mark Seelos provided details regarding the Al Tahoe and Bayview Well Backup Power/AI Tahoe Well Rehabilitation project. There were no questions from the Board. Moved Sheehan/Second Haven/Henderson Absent/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to (1) Approve the attached Scope of Work for Kennedy Jenks Consultants to provide engineering services during construction of the Al Tahoe and Bayview Well Backup Power/AI Tahoe Well Rehabilitation Project; and (2) Authorize the General Manager to execute Task Order No. 14D with Kennedy Jenks Consultants in the amount of $299,600. 7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS: Director Haven provided details from the El Dorado Water Agency Board Meeting on August 7, 2025, stating there will be a plenary in fall in Lake Tahoe during which funding needs will be discussed as well as the District's Groundwater Sustainability Agency role. President Romsos provided details regarding the Operations Committee meeting on August 12, 2025. Updates were provided on the Lead Service Line Inventory project; Solar Project; Blowers Project; fire preparedness; well operations; and sewer export systems. 8. BOARD MEMBER REPORTS: None 9. STAFF/ATTORNEY REPORTS: a. Tax Roll Update (Ryan Lee, Customer service Manager) -Ryan Lee provided details regarding the delinquent bill pay balances stating that the District has received just over $420,000 since the final tax roll notice. b. Solar Project-Megan Colvev reported that the permit was received from the City last week; pilings have been dug; and there is an estimate of 45 days for assembly. 10. GENERAL MANAGER REPORT: Paul Hughes reported on several items: • Chelsea Block and Adrian Combes were selected for the Chamber of Commerce's Leadership Program. • The City agreed to categorize the Lead Service Line project potholing phase as a single project, as opposed to 220 individual pothole projects, dropping fees to the District from approximately $170,000 to $3,800. • El Dorado Water Agency is working with the District, as the regional Groundwater Sustainability Agency, to reduce our priority status from "medium" to "low." • Teambuilding and leadership trainings are scheduled in October and November. 11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS REGULAR BOARD MEETING MINUTES: August 21, 2025 PAGE -3 12. BREAK AND ADJOURN TO CLOSED SESSION: 2:21 p.m. RECONVENE TO OPEN SESSION: 2:41 p.m. a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. No reportable Board Action b. Pursuant to Section 54957 of the California Government Code, Closed Session may be held regarding public employee evaluation for unrepresented employee position - General Manager. No reportable Board Action ADJOURNMENT: 2:42 p.m. Shane Romsos, Board President South Tahoe Public Utility District Shannon Chandler, Administrative Analyst/ Assistant Clerk of the Board South Tahoe Public Utility District General Manager Paul Hughes Directors ��� • 1950 • w$ � South Tahoe Nick Haven Shane Rornsos Joel Henderson Kelly Sheehan Fublic Utility District Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0014•www.5tpud.u5 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Cliff Bartlett, Fleet/Equipment Supervisor MEETING DATE: September 18, 2025 ITEM- PROJECT NAME: Purchase of New CASE Backhoe REQUESTED BOARD ACTION: Approve the purchase of a new CASE 590SN Backhoe from N&S Equipment through the Sourcewell Purchasing Authority, Bid Contract 0321 19- CNH-1 for the cost of $178,025.66, not including tax. DISCUSSION: The District's Board of Directors approved standardization on two "sole brands" to Caterpillar or CASE for our heavy equipment at the March 7, 2024, Board Meeting. This standardization was established for safety and ease of use of the equipment so that operators do not need to learn different equipment with different controls, and for ease of maintenance, i.e. spare parts and knowledge of equipment. This standardization will be reviewed again in 2029. This equipment purchase would replace Vehicle/Backhoe No. 48 (2003 Caterpillar 430 backhoe). The District intends to purchase this vehicle using the competitively awarded Contract through Sourcewell, Contract No. 0321 19-CNH-1. As stated in the District's Purchasing Policy, "When contracting with suppliers competitively awarded... cooperative agreements...that leverage the State's buying power (for goods...)" qualifies as having met the formal public competitive solicitation requirement. This vehicle was on the replacement schedule and budgeted for the 2024/2025 fiscal year. Purchase was delayed due to budget cutbacks over the past few years. There is no known electric vehicle option offered for this type of equipment. This has been reviewed and approved by the District's Purchasing Agent. Cliff Bartlett September 18, 2025 Page 2 SCHEDULE: Upon Board Approval COSTS: $178,025.66 plus tax ACCOUNT NO: 20.28.8459 BUDGETED AMOUNT AVAILABLE: $170,000 ($130,000 rollover from 2024/25) IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ❑ Yes ® No ❑ N/A ATTACHMENTS: Quote for Backhoe CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water � r GENERAL MANAGER: YES NO c CHIEF FINANCIAL OFFICER: YES NO Purchase Agreement �rra����, N&S Tractor Sparks 775-358-5000 • 1455 Glendale Ave Spanks,INV 89431 Prepared For: South Lake Tahoe PUD (UCC-842374) Quote'Number: Q-226-41345-1 Address: 1275 Meadow Crest Dr, South Lake Tahoe,CA 96150 Date Prepared: 08/8/2025 Contact: 5303189954 Presented By:Josh Fematt (775-564-8876) Quoted Equipment Overview Pricing New 25 CASE CE 590SN CAB 25 CASE CE 590SN CAB: $210,513.01 Stock Number: PCE036 Serial#:JJGN59SNLSC784381 Sourcewell Discount-28%: -$-58,943.64 Engine Hours:2.8 Delivery Extra 24 inch bucket: $2,117.54 Pre-Delivery to Customer: $3,750.00 Case CE 590SN Backhoe Loader MFD Powershift H-Type Transmis- Factory Freight: $4,654.00 sion 14x17.5 10PR Front Tires 21 Lx24 12PR Rear Tires EHOE&Hyd Delivery Inspection: $1,097.25 Pkg-1 or 2 way AUX Heavy Front CWT Extendahoe Pilot Controls Material Surcharge: $5,1 15.00 with Power Lift Hyd Pin and Release Coupler Flip Over/Stabilizer Machine Delivery and walk around: $1,750.00 Pads Comb Thumb Option Ride Control+Cmft Str&3SPL Pack- Hydrualic coupler and kit with install: $7,968.50 ages 93in 4x1 Bucket with Cutting Edges 2 iDoor Cab with Heat& AC Premium Seat Auto Ride Control LED Light Package Cold Start Dual Battery Standard Climate Front Axle on(Base Machine Subtotal: $178,021.66 Sales Tax(0.000%): $0.00 Subtotal: $178,021.66 Tire Tax: $4.00 Total Price: $178,025.66 Quote Expires: 08/31/2025 Comments: Machine based on availability, Priced with Sourcewell CO-OP discount Machine list price-$210513.00 Minus Sourcewell discount-($58,943.64) Accepted By: Date, General Manager Paul Hughes Directors ��� • 1950 • w$ � South Tahoe Nick Haven Shane Rornsos Joel Henderson Kelly Sheehan Fublic Utility District Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0014•www.5tpud.u5 BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Chris Stanley, Field Operations Manager Jeremy Rutherdale, Field Operations Supervisor MEETING DATE: September 18, 2025 ITEM- PROJECT NAME: Purchase of New Pump for Luther Pass Pump Station REQUESTED BOARD ACTION: Authorize the purchase of a new 1,000-horsepower pump for the Luther Pass Pump Station No. 3 position from Flowserve with non-witnessed performance testing, and startup assistance in the amount of $701,013, plus tax and shipping. DISCUSSION: Luther Pass Pump Station is pivotal in exporting treated effluent out of the Tahoe Basin. The station houses four pumps: two 1,000-horsepower (hp) pumps and two 700-hp pumps. The facility's operational framework involves utilizing one 1,000-hp pump and two 700-hp pumps during peak demand, providing flexibility to engage any combination of three pumps concurrently when exigent conditions demand. Historical Maintenance: Over the past decade, the two 700-hP pumps (No. 1 and No. 2) and one 1,000-hp pump (No. 4) were replaced, incorporating modern, high-efficiency motors during the 2015-2017 Luther Pass Power and Controls Project. In February this year, the No. 3 pump experienced a mechanical failure due to excessive wear, becoming inoperative. The District's repair team, in collaboration with Flowserve's technical experts, managed to execute a temporary restoration. While operational, the pump's condition suggests an unpredictable lifespan, rendering its reliability questionable. Proposed Solution: Given the strategic importance and the wear issues of the current pump, it is recommended that we replace the worn-out No. 3 pump with a new model. This replacement is critical to maintaining the reliability and efficiency of our operations. Considering the above, District staff propose the following actions for Board consideration: Chris Stanley Page 2 September 18, 2025 Manufacture and Material Upgrade: Commission Flowserve, the original equipment manufacturer, to build a new pump, integrating stainless steel materials for enhanced durability, with a 55-week lead time upon receipt of order, in the amount of $659,479. Performance Verification: Conduct non-witnessed performance testing by Flowserve on the newly built pump to ensure compliance with operational standards, in the amount of $28,426. Operational Implementation: Upon successful testing, integrate the new pump into operational workflows with startup assistance and oversight by Flowserve in the amount of $16,108. Flowserve, acknowledged as the original equipment manufacturer for our Luther Pass pumps, is proposed as the sole supplier for this replacement. Their prior designation as a sole-source vendor by the Board supports this decision. SCHEDULE: Upon Board Approval COSTS: $701,013 ACCOUNT NO: 10.26.8608; 10.28.8629 BUDGETED AMOUNT AVAILABLE: $350,000.00 (10.26.8608); Remainder to be transferred from 10.28.8629 ($400,000) IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ❑ Yes ® No ❑ N/A ATTACHMENTS: Field Service Final Report; Flowserve Proposal CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES � r NO CHIEF FINANCIAL OFFICER: YES NO �1 FLOWSERVE SERVICES AND SOLUTIONS Field Service - Final Report job # 2025FSQ0000313 ERP 5316139 Project Name Troubleshoot. Customer SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 MEADOW CREST DR SOUTH LAKE TAHOE, California, USA, 96150 Customer Rep Jeremy Rutherdale Sales Rep Chuck Caskey Tag Number OEM FLS Serial # 661-S-0880 Model DVMX Size 6X8X11B # of Stages 5 t � � Prepared On -. 2025 Prepared : Flowserve Facility Flowserve Phone FLOWSERVE PROPRIErARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization 00"W*� FLOWSERVE SERVICES AND SOLUTIONS Field Service - Final Report Job # 2025FSQ0000313 Type of Equipment Flowserve Pump Customer Name SOUTH TAHOE PUBLIC UTILITY Serial # 661-S-0880 DISTRICT Address 1275 MEADOW CREST DR Description of Troubleshoot. SOUTH LAKE TAHOE, California, USA, Service 96150 Contact Jeremy Rutherdale Purpose of the Visit I was dispatched to site to supervise S. Lake Tahoe Public Utility District mechanical crew to DO Byron Jackson 6X8X11B three stage DVMX pump, Serial Number 661-S-0880. The customer indicated that the pump rotor seized during operation. The pump rotating element was removed from the horizontally split casing and visually inspected. All rotating and stationary wear-parts were visually inspected. The rotor shaft total lateral (axial) travel will be measured and confirmed within specification. The pump rotor concentricity to the casing stationary wear-parts bores will be checked and adjusted to within 0.002" concentricity. New radial and angular contact thrust bearings will be installed Dimensional inspection could not be performed as mechanical crew did not have the required precision measuring instruments. Because of the pump wet-end internals erosion wear, the goal is get the pump to run with acceptable hydraulic performance, until a new pump is sourced, or the existing pump is scheduled to be shopped for complete overhaul. Flowserve will witness pump start, ramp up to full speed, and monitor flow, pressure, vibration, and bearing temperatures. Observation Upon Arrival The customer mechanical crew had the pump top casing half removed, and new 1/64" Garlock parting gasket tapped out. They were not aware that the gasket must overhang on the casing, at the stuffing boxes bores and faces locations. a new gasket will be made once the ordered gasket material arrives to site. Page 2 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset ManayC...C,IL aiiU Optimization Lloyd Jenkins 22 Feb 2025 �1 FLOWSERVE SERVICES AND SOLUTIONS Daily Activities Date: 2 Feb 2025 Summary of Shift: Traveled from Parker, CO Base to denver International Airport. Flew from Denver, CO to Reno Nevada. Collected luggage and rented vehicle. Drove from Reno, NV to South Lake Tahoe, CA hotel and checked in. Date: 3 Feb 2025 Summary of Shift: Traveled from hotel to S. Lake Tahoe Public Utility District maintenance shop (06:30- 07:00). 1 met site contact Jeremy Rutherdale, and his mechanical crew that would be performing the DVMX pump disasy, & re-assy. We discussed possible root causes of why the pump rotor would not rotate (07:00- 07:30). We gathered supplies and drove to their Luther Pass pump Station (07:30-08:00). Mechanics had the pump casing top removed and had a new 1164" Garlock pump split-line gasket tapped out. 1 explained to them that when tapping a gasket, the gasket must overhang in the stuffing box bores and faces. New gasket material will be sourced and gasket remade. 1 supervised the mechanical crew disasy of the pump IB and OB brg housings from the rotating assy. The brg housing deflectors are in good condition, and end covers in good condition. The radial brg sleeve shows moderate oxidation at the radial brg ID fit, and sleeve is not a BJ Flowserve OEM part. Replacement of the sleeve should be considered. Both IB and OB oil slinger rings inner dimensions indicate minor wear, and should be replaced with new. The customer did not have new oil slinger rings, or radial brg sleeve in their spare parts inventory. The pump IB and OB packing glands were removed from packing boxes, and 112" Chevron graphite packing, and Teflon lantern rings were removed from the I.B. and O.B. packing boxes. The pump OB (thrust end) packing box contained two packing rings, lantern ring, and four more packing rings. The I.B. end (motor end) packing box, contained three packing rings, lantern ring, and four more packing rings. The pump I.B. and O.B. packing boxes flush mounted Allen-head cap- screws were removed, and packing boxes removed from the pump shaft, and lower pump casing half. Both packing shaft sleeves show moderate wear and replacement with new sleeves should be performed on the next maintenance cycle. 1 asked the mechanical team if they had precision measuring tooling so dimensional inspections could be performed on pump casing halves bores, bearing housings, packing boxes, stationary wear parts, rotating wear parts, and other pump components. The mechanical crew indicated that they did not have sets of outside or inside micrometer sets. 1 could not perform the very critical dimensional inspection on rotating, stationary, and casing fits. Customer mechanics asked me what tooling and consumables are needed for pump re-assy and installation, and 1 indicated Prussian Blue contact dye, gasket cutter, 3M spray adhesive, and flapper wheels with 114" arbor. Those items would be sourced and hopefully arrive onsite before pump re-assy and installation. The split center stage piece top half was removed, and inside diameter fit shows moderate radial grooving wear on the high-pressure half(3rd stg. impeller hub fit) caused by particulates. The pump shaft (rotor) was rigged, and lifted from the pump bottom half casing. The casing splitters are in good condition and correctly secured. The center stage piece lower half was removed from pump casing and I.D. shows duplicate wear as the upper half. Between 1st and 2nd stag piece I.D. indicates moderate wear, as well as the mating shaft sleeve O.D.. The pump upper and lower casing ring bores, and grooves were visually inspected. 1st stg. casing fit groove anti-rotation shelf for casing ring has eroded and case ring anti-rotation notch, barely engages into case notch (extremely concerning, as the stationary ring has a high potential to rotate in the casing). The pump casing split-line surface and casing bores were cleaned, then visually inspected. The pump rotor sleeves, bushings and stationary wear parts were cleaned, and inspected. A new parting gasket was tapped out and staged for installation. Tooling was stowed and housekeeping performed (08:00-17:15). 1 traveled from the pump station to my hotel (17:15- 18:00). Page 3 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 SERVICES AND SOLUTIONS Shift Photos: r Description 1st impeller discharge vane cavitation damage Description 1st impeller discharge vane cavitation damage (1) (2) Description 1st impeller discharge vane cavitation damage Description 1st stg. impeller I.B. wear ring fit wear damage (3) Page 4 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset ManayC...C,IL aiiU Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS Description 1st stg. impeller O.B. wear ring fit wear damage Description 1st stg. impeller OB casing-ring OD wear. Y.. �• Z _ r. _r.` Description 1st stg. impeller OB casing-ring wear damage. Description 1st stg. impeller OB eye-ring wear damage. t Description 2nd stg. impeller eye ring and mating casing Description 2nd, 3rd stage impellers hubs wear from center ring wear damage. stage bushing. Page 5 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS Description 2nd, 3rd stg. case rings condition. Description 3rd stg. impeller eye ring and mating casing ring wear damage. ' L Description Arrival to site case top new gasket made, but no Description As found casing splitter condition. Good required gasket overhang at stuffing boxes bore condition with no erosion or contact wear. and stuffing boxes face. new parting gasket will be made. Description As found non OEM radial bearing sleeve. Description As found non OEM radial bearing sleeve. Page 6 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset ManayC...C,IL aiiU Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS 3 Description As found pump condition upon my arrival to site. Description Between 1 and 2 sleeve wear. Casing top had been removed. Description Between 1st and 2nd stage bushing sleeve Description Case top split line surface condition. wear. Recommend casing surface be planed, and line- bored. r • Description Case top stationary fits wear damage. Description Case top stationary fits wear damage. Page 7 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS Description Casing 1st stg. double suction impeller fit. Description Casing bottom half 1st stage stationary case ring fit, eroded anti-rotation slot. F`NV;L a Description Casing bottom half 1st stage stationary case Description Casing bottom split line condition. Surface ring fit, eroded anti-rotation slot. fretting wear damage. t /r IY Description Casing cleaned and ready for reassembly. Description Casing epoxy coating flaking. Page 8 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset ManayC...C,IL aiiU Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS = r Description Casing bottom half 1st stationary case ring fit, Description Casing eroded stationary case ring fit. eroded anti-rotation slot. • Y- i Description Casing eroded stationary case ring fit. Description Casing pressure boundary fretting damage. ` r r 1 Description Casing split-line surface fretting damage. Description Center stage bushing ID wear. Page 9 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 FLQWSU SERVICES AND SOLUTIONS Description Cleaned and visually inspected pump rotating Description Cleaned and visually inspected casing bottom assembly. half. Elk N Description Coupling type and model. Description Electric motor nameplate. nnor. AEAC Description Previous pump repair company repair tag. Description Last stage impeller eye ring wear damage. Page 10 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS _ • r L e 11% Description Housing thrust bearings fit. Description Last stage impeller hub ring wear damage. Description Metallic anti-seize on shaft bearing fit. No anti- Description Pump drive end shaft sleeve (packing) severe seize should be used on a bearing fit. wear. �'E=lei J Description Pump drive end power-end disassembly. Description Top casing split line surface condition. Out of Pictured is not an OEM part. spec. Page 11 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS Description Throttle bushing sleeve wear. Description Throttle bushing ID moderate wear damage. Date: 4 Feb 2025 Summary of Shift: Traveled from Holiday Inn Express hotel to S. Lake Tahoe Public Utility District maintenance shop at 2566 Fountain Ave. South Lake Tahoe, CA 91650 (06:30-07:00). 1 met site contact Jeremy Rutherdale, and his mechanical crew, and discussed the work scope for the day. Supplies were gathered (07:00-07:30). 1 traveled to the Luther Pass Pump Station, met mechanical crew there and held discussion on the remaining pump cleaning, inspection, and prep for reassembly steps (07:30-08:00). A more detailed pump casing lid visual inspection was performed. The packing threaded nuts sleeves show moderate wear from abrasives and excessive packing squeeze, and new nuts and sleeves should be installed to extend packing life. It is noted that the epoxy coating is flaking at the casing pressure boundary, at the 1st stage volute. The casing split-line at pressure boundary show moderate to severe wear, and split- line condition show surface wear. The pump casing split-line should be plane and line-bored. The 1st stage case ring groove shows severe wear damage, and the grove shelf for case ring anti-rotation, has been rusted-out, and stationary ring spinning could happen during pump operation. There are no spare case rings, or any other needed wear parts onsite, or in customer inventory. The lower pump casing half was visually inspected and show duplicate damage and wear, as the lid. 1 documented the new style coupling hubs and coupling center section, that is supplied on the motor and pump shaft. The new style coupling is a Rexnord Thomas Series 54 Model 312. All stationary wear parts were fitted into lower and upper casing bores and a 0.002" feeler gauge was placed between casing fits and wear stationary wear parts fit that seat in casings bores. The between stg 1 and stg 2-piece, center bushing, throttle bushing, case rings, and stationary rings show casing bores dimensions are out of specification (too large). The casing halves fits for the stuffing boxes show rust oxidation which is indication of excessive bore dimension. The packing boxes, packing glands, oil deflectors, and bearing housings end covers, will be taken to maintenance shop to be sandblasted, and wet areas coated with 2-part epoxy paint. New 1132" bearing housings end covers Garlock gaskets will be hand cut, if the ordered gasket cutter does not arrive to site Wednesday, when pump re- assembly and installation is scheduled. 1 documented that the 1st. stage double suction impeller, shows moderate cavitation wear at the impeller discharge vane root area. The upper and lower pump casing halves internal crossovers had remaining water vacuumed from cavities and were blown with utility air to confirm no solids are present. 1 bore-scope was used to confirm crossovers and cavities are free of any restrictions and particulates. The new casing parting gasket was tacked to the casing bottom half, and gasket edges at the damaged casing pressure boundary were coated with blue RTV. The pump rotating assembly was rigged and lifted, and all areas between rotating and stationary wear parts were coated with Nickel anti-seize, and casing cap-nuts sealing face areas coated. The casing lid was rigged and installed onto bottom casing half and tapered line-up pins installed and seated. The casing studs were cleaned and coated with nickel anti- Page 12 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 00"W*� FLOWSERVE SERVICES AND SOLUTIONS seize, then the cap nuts were installed and hand tightened. The rented torque machine was set up and 1 walk the mechanics through the proper setup steps. The cap-nuts for 1-1/2 "-8 studs, were torqued to 50% (900 ft./lbs.) of final torque value (1800 ft./Ibs.), starting in case center and working outwards. Nuts were then torqued to final spec. of 1800 ft./lbs. The protruding gasket material was then trimmed from the casing stuffing boxes fits bores, faces, and massaged split-lines with 400 grit emery cloth. Shift Photos: i • • 44 Description Casing top red marked at fretting wear areas. Description Casing top red marked at fretting wear areas. Description Casing top red marked at fretting wear areas. Description Casing top half casing groove fit wear damage. Page 13 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset ManayC...C,IL aiiU Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS 7 Description Pump casing lower half packing box fit fretting Description Pump drive-end radial bearing non OEM sleeve. wear. vd I Description Pump drive-end radial bearing non OEM sleeve. Description Cleaned and visually inspected rotating assembly, ready to be installed into pump lower half casing. Description Installation of pump rotating assembly with Description New parting gasket made and installed onto dummy bearings installed into casing lower half. pump casing lower half. Page 14 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS Description Installation of pump rotating assembly with Description Pump casing lid installation. dummy bearings installed into casing lower half. Description Pump casing lid installation. Description Verification parting gasket correctly installed along pressure boundary. 40 Description Casing studs cap-nuts torquing to specification. Description Parting gasket trimming at packing box bore 1800 ft. lbs. and casing face, after cap-nuts torquing. Page 15 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 FLOWSERVE SERVICES AND SOLUTIONS ,%%MooOIL Description Bearing housings installed over dummy Description Bearing housings installed over dummy bearings for shaft radial centering to packing bearings for shaft radial centering to packing box bores. box bores. i " f r � � Description Pump Nameplate. Description Rotating assembly total lateral travel check and documented. 0.208 inch. Date: 5 Feb 2025 Summary of Shift: Shift Photos: Page 16 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS Description Thrust end shaft radially centered to packing Description Installed packing box. box bore. i All- Description Pump casing upper half wall grinding so Hy-torq Description Pump drive-end packing box installation. socket would fit on cap-nut. r `s Ot a Description Thrust end shaft radially centered to packing Description Thrust bearing housing flange with newly drilled box bore. reamed and no. 9 dowel pins installed. Post radial centering. Page 17 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset ManayC...C,IL aiiU Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS R Description Final shaft to packing box bore radial centering Description Final shaft to packing box bore radial centering values. Drive end. values.Thrust end. 1 r, Description Pump drive-end final assembly. Description Pump thrust-end final assembly. i Description Bearing housings filled with oil to proper level. Description Bearing housings deflectors axial position setting and securing. Page 18 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset ManayC...C,IL aiiU Optimization Lloyd Jenkins 22 Feb 2025 00""441h. FLOWSERVE SERVICES AND SOLUTIONS r Description Coupling hubs distance between hubs faces Description Electric motor soft-foot checks and corrections. setting 0.190 inch. V - y� tmenc naJus - s PAL ♦t, iF 9 Description Final laser shaft alignment coupling values. Description Final laser shaft alignment coupling values. Description Pump assembly complete, ready for startup. Date: 7 Feb 2025 Summary of Shift: Continuance of Wednesday Feb. 5th work activities: Page 19 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 000"*Nk, FLOWSERVE SERVICES AND SOLUTIONS Specification is 2 mil. The pump was flooded and vented. The 1&E specialist started the pump locally. The pump reached full discharge pressure (550 psig), during the soft start sequence. When pump was to ramp to full speed, it shut down. The start sequence was performed three additional times post time-out, but shut down when sequenced to go to full speed (3600 rpm).The shaft coast-down on each stoppage was smooth and non interrupted. 1 rotated the shaft by hand and felt no resistance, binding or rubbing. 1 was concerned that the impeller wear-ring fitted in case groove with the eroded anti-rotation notch had possible spun creating friction, but the shaft rotated beautifully. I asked the i7C technician what his instruments were saying and he indicated the pump went down on high motor amperage. i informed him the the pump rotates freely as it should, so 1 don't expect the pump to be the root-cause of the electric motor high amperage. he indicated that the electric motor was overhauled at their local electric motor repair facility, and he would contact them to visit the station and perform troubleshooting.Jeremy Rutherdale was called and updated on this issue. This completed my scope at site. Tooling was stowed, work area housekeeping performed, and i said my goodbyes to the mechanical crew (08:00-21:15). 1 packed up my tooling and laptop and traveled to my hotel (21:15-22:00) Date: 8 Feb 2025 Summary of Shift: Thursday Feb. 6th: Checked out hotel and traveled from S. Lake Tahoe, CA to Reno, NV. Fuel up rental vehicle, and returned vehicle to Hertz. Checked in at United Airline counter and checked my two travel suitcases. Cleared security, and went to my departure gate. Boarded flight and flew to Denver, CO Denver International Airport. Page 20 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 FLOWSERVE SERVICES AND SOLUTIONS Problems Found The pump (carbon steel) casing shows severe wash-out and erosion wear and all stationary wear-parts fits need re-established back to factory specifications. Pump protective epoxy coating is peeling, allowing pump-age to attack and erode the carbon steel where epoxy coating peeled. The casing is in need of fits weld buildup, split-line planned, and internal fits line-bored. The casing 3rd stage impeller eye casing ring fit anti-rotation slot has been eroded, and the stationary case ring has a potential to rotate, which would effect pumps hydraulic performance. Being the existing casing is carbon steel material, it would be cost effective to replace the pump casing with a new stainless steel material casing. The pump rotating assembly three impellers eye and hub wear rings wear show moderate wear from fine particulates (flaking epoxy), and wear-ring fits should be re-established for proper running clearance between rotating and stationary wear parts. The rotating assembly shaft sleeves (between 1 & 2 balance, balance) outside diameters show moderate wear from fine particulates (flaking epoxy), and fits should be re-established for proper running clearance between rotating and stationary wear parts. The rotating assembly stationary wear-parts (center stg. piece, balance stg. piece, between 1 & 2 stg. piece, 1st. stg. impeller-small case wear ring, 1st. stg. impeller-large case wear ring, 2nd stg. impeller eye/hub case wear rings, and 3rd. stg. impeller eye case wear ring) inside diameters show moderate wear from fine particulates (flaking epoxy), and fits should be re-established for proper running clearance between rotating and stationary wear parts. 1st. stage impeller discharge vane show moderate cavitation damage and damage should be ground out, weld build-up, and surface blended. 2nd and 3rd stage impellers are in fair condition on both suction and discharge sides. The rotating assembly packing sleeves show severe wear from particulates and over compressed packing rings. Both packings sleeves and threaded nuts should be replaced with new. The pump two packing boxes show moderated wear damage on the inside diameter, and some erosion is present on the outside diameter (case fit). The bearing housings visual inspections indicated the housings are in good condition, but could not be dimensionally measured to determine if dimensions are within specifications. The radial rolling element bearing sleeve, is not a Flowserve OEM part. The shaft locating ring is in good condition and was reused. The bearings oil Slinger rings inside edges show some wear and should be replaced with new, on the pumps next maintenance cycle. The packing glands bushings are in fair condition, but show minor wear on the interiors, and should be replaced with new. The Teflon packing lantern ring show minor wear but should be replaced when packing is installed. The bearing housings deflectors show erosion wear due to excessive water leak-off from packing boxes, and should be replaced with new, on the next pump maintenance cycle. The bearing housings inboard end- covers show erosion damage from packing leak-off water and should be replaced with new on the pump next maintenance cycle. The existing pump skid has numerous grout voids present (over 60% of area). The skid will need to be re-grouted as soon as possible, per API-686 recommendation. Note: Pumps components could not be dimensionally inspected because mechanical crew did not have the required precision measuring instruments (Inside/Outside micrometer sets, precision straight edge). RECOMMENDATIONS The existing carbon steel material pump is at it end of life, and I recommend purchasing a new stainless steel material pump, instead of refurbishing existing pump. Safety Observations Page 21 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimization Lloyd Jenkins 22 Feb 2025 00"W*� FLOWSERVE SERVICES AND SOLUTIONS Plant mechanical crew worked safely, and donned the necessary PPE for specific job tasks performed Page 22 of 22 FLOWSERVE PROPRIETARY Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset ManayC...C,IL aiiU Optimization Lloyd Jenkins 22 Feb 2025 Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT F LOWS E RV E Flowserve Quote# 275151 SERVICES AND SOLUTIONS Flowserve Reference 2025Q0005172 OP-25-555908 - 11 /25 - SOUTH TAHOE PUBLIC UTILITY DISTRICT I SOUTH LAKE TAHOE - Pumps Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT Site Name SOUTH TAHOE PUBLIC UTILITY DISTRICT Site Location SOUTH LAKE TAHOE Flowserve Quote# 275151 Flowserve Reference 2025Q0005172 Quote Date 19-Aug-2025 Quote Revision 2a Service Center Manager Equipment Type DVMX Equipment Size 6X8X11 B Equipment Serial Number 806W1230 Customer Tag P-1 Order Type AM Units Order Description Changeout/Replacement_Units Flowserve Contact Chuck Caskey 4•04: Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT FLOWSERVE Flowserve Quote# 275151 SERVICES AND SOLUTIONS `�• Flowserve Reference 2025Q0005172 04-Aug-2025 ATTN: Subject: OP-25-555908- 11/25-SOUTH TAHOE PUBLIC UTILITY DISTRICT I SOUTH LAKE TAHOE - Pumps Flowserve is pleased to submit our proposal in response to the above referenced project. This proposal is described in the enclosed commercial and technical sections. Flowserve is one of the worlds leading providers of equipment and services for the global infrastructure and process industries. Over the years, Flowserve has transformed itself in both size and structure to meet the increasing needs of our customers.Armed with broad product lines and technical services, Flowserve is uniquely positioned to serve your life cycle equipment needs. From inquiry to installation and start-up of the equipment, Flowserves product and industry specialists can offer expert support during every step of the process. We remain at your disposal to discuss any aspect of our offering. Please do not hesitate to contact us with any questions or if you require additional information.Thank you. Sincerely, Tarek Shoukry Chuck Caskey Applications Engineer Sales Engineer Flowserve Corporation Flowserve Corporation TShoukry@flowserve.com ccaskey@flowserve.com +13235841809 +13032490485 California Proposition 65 1 WARNING: Cancer and Reproductive Harm-www.P65Wamings.ca.gov This document is confidential and is the property of Flowserve Corporation.It may not be copied,reproduced,or disclosed to a 3rd party in any way without the express written consent of Flowserve Corporation. Aftermarket Parts and Services I Engineer i raining I Asset Management and Optimization Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT FLOWSERVE Flowserve Quote# 275151 SERVICES AND SOLUTIONS Flowserve Reference 2025Q0005172 #1 - Duplicate/Upgraded Units I TAG # P-1 SN: 806W1230 SECTION 1 -PROJECT DETAILS Equipment Type Classification: 924 (HORIZ AXIALLY SPLIT, MULTISTAGE- HEAVY DUTY) Tag Number: P-1 OEM: BJ Serial Number: 806W1230 Size/Model/Stages 6X8X11 B/DVMX/3 Conditions of Service CON DITIONSF—FSERVICE: DischargeFlow Suction Specific Temperature (gpm) Pressure Pressure TDH (ft) Gravity NPSHa(ft) (OF) (psi.) Current* 2,410 3.9 554 1,280 1 35.5 45-68 *The conditions of service above are what Flowserve understands to be current rating of the equipment. Proposed Scope Flowserve is proposing a drop in bare pump to replace subject pump, in C6 materials.Additionally, Flowserve is proposing Qty:2 mechanical seals to accompany the pump, in addition to an option for a non-witnessed performance test. Component Material Casing CA6NM A Impeller CA6NM A Wear Rings 410 SS Shaft Nitronic 50 Shaft Sleeve 410 SS This document is confidential and is the property of Flowserve Corporation.It may not be copied,reproduced,or disclosed to a 3rd party in any way without the express written consent of Flowserve Corporation. Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimizatior Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT FLOWSERVE Flowserve Quote# 275151 SERVICES AND SOLUTIONS `�• Flowserve Reference 2025Q0005172 Original Performance Curve BYRON JACKSON 1w:%: ........ I it I L.i:.;'t:' :; :l::'�i ?ti !i .:��. •!' � r 1 t�': it. �I,. i. y , {{ a; ... �t!.•�..' t;= 'i=�-c:•'�-i� ... j : ' ?i rn ii?7;' ii' 'ai .. vi �. i `'_ -, -. — i� �i: 1:2 iir: ::� �;lifa•.: 1::=-- _?.. .Ll a: •rr,�fst.: "-jW :�- J. .. •.i:t: : •1 .1 60— :w, S0 _ :u 40 o I ilOo , ado• / 0. - GALLONS PIER MINUTE -R-�2993 i«Y+..oTi......• RPM w.ar..«o. .w.w�. ...r..« w. •no" �oN ur n //B 2Soz-/ B-i�_GG 6 x s DV/-I x 3S5o G. S. ...-.-•.. «.. PC Mx ZSoz-/ 7.oCC s This document is confidential and is the property of Flowserve Corporation.It may not be copied,reproduced,or disclosed to a 3rd party in any way without the express written consent of Flowserve Corporation. Aftermarket Parts and Services I Engineer i raining I Asset Management and Optimization Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT FLOWSERVE Flowserve Quote# 275151 SERVICES AND SOLUTIONS '44%*A0080o' Flowserve Reference 2025Q0005172 Original Sectional Drawing CULP/WEZNZR/CULP CM'r'.PN CHICKED BY , RCP-_ /17/2 -L AUG 14) 1981 r ° NO EXCEPTIONS N EXCEPTIONS NOTE[ RET1IRNED FUR CO R t I 1 � I M 1 1 1 {; p C A 0,112 U i • Z C. Ot '1 n 10 r �Irf1 L•• TiSiHi �r a rYt Li—" wli7iK- t[u rrr[ I•,• •�S=��"w nr - r uv ui _ __ 1 Arm"-�I fr,�. r.r[or wrI ..0 got -MI NIK rrrl aal.±Ct L�l�l=_Lt [AEI'.i N[r`1-_.'T •• 'V ryl;t.�tl.t _ aM [Ml NtNM-rO1N [l, l rV•—a•W.Mtl.t—l~ � rl��—}}r..W t.er iiid-- ar • I a 11 N�.� r► %•'��rrf=7llR�TifrTFii>SI��=o« 14o44iuw r_ tlr I .M•_4w1.1� L • p. r rei=iu 1 - vNr•t wlw3 e[i.0 r �,w..0 fil-f vtl t[•_aio n.nr ILq --}�� 9 N 1yr 1I 'ilii!-.�a :1.nw- -OtFtL rrrt s47[a�/'.i3f1'TLL[n[ wnar�_i. - 11 n,.I�NY[ry_r•1 ti�..l_TWIL r.rr.tSQK�_ OY.I�M[MO )ice-S.lt_4,tL k[ - >♦ ._ `rw11y NY•rar[....=Tarp• --= nIl—'alii[c[cw_ ATt _ I f.r 4 A3E—DOtj.:': SUCTION FIRST STAGE —TYPE DVMX MULTIPLEX PUMP—DRAWING IF5024 tw a M� This document is confidential and is the property of Flowserve Corporation.It may not be copied,reproduced,or disclosed to a 3rd party in any way without the express written consent of Flowserve Corporation. Aftermarket Parts and Services I Enginee ,raining I Asset Management and Optimization Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT FLOWSERVE Flowserve Quote# 275151 SERVICES AND SOLUTIONS `oo' Flowserve Reference 2025Q0005172 SECTION 2 -TECHNICAL COMMENTS AND CLARIFICATIONS Specification sections applicable to this proposal: None applicable NOTE: THIS PROPOSAL IS LIMITED TO THE SUPPLY OF EQUIPMENT FOR THE DETAILED SPECIFICATION(S) LISTED ABOVE. NO OTHER COMMERCIAL OR TECHNICAL SPECIFICATIONS, REFERENCED OR NOT, HAVE BEEN CONSIDERED IN THE PREPARATION OF THIS PROPOSAL, OR COSTING OF THIS EQUIPMENT. Items Not Included: • Baseplate • Driver • Coupling • API plans &flushing/cooling lines • Any instrument and/or control device • What is not specifically mentioned in this bid This document is confidential and is the property of Flowserve Corporation.It may not be copied,reproduced,or disclosed to a 3rd party in any way without the express written consent of Flowserve Corporation. Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimizatior Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT FLOWSERVE Flowserve Quote# 275151 SERVICES AND SOLUTIONS `�• Flowserve Reference 2025Q0005172 SECTION 3—PRICING AND DELIVERY PRICING AND DELIVERY LINE QTY DESCRIPTION PRICE LEAD TIME Duplicate Bare 6x8x11 B—3 Stage DVMX Pump Including: 1 1 Qty:2 Flowserve Mechanical Seals w/ Plan 31 Tubing in SS and US $656,479 55 Weeks ARO Cyclone Separators Qty:1 Thomas/Rexnord 54RDG-312 Coupling (same as ER0001133) 2 1 Non Witnessed Performance Testing US $28,426 4 Weeks ARE 3 1 Start Up Assistance—This will need to be a separate Line Item on the PO or ordered under a separate PO. See Note 2 &3. US $16,108 2 Days Total US $701,013 59 Weeks ARO Notes: 1. Scope is for a duplicate pump. Existing materials are API class C6. No upgrades considered. 2. Price for Start-Up Assistance is an estimate. All other pricing is firm price. 3. Details of Start-Up Assistance are listed in this quote. This document is confidential and is the property of Flowserve Corporation.It may not be copied,reproduced,or disclosed to a 3rd party in any way without the express written consent of Flowserve Corporation. Aftermarket Parts and Services I Engineer i raining I Asset Management and Optimization �1 FLOWSERVE Field Service Estimate 08/20/2025 SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 MEADOW CREST DR SOUTH LAKE TAHOE, California, USA, 96150 SUBJECT: Start-up Supervision for New Duplicate Byron Jackson model DVMX. FLS REF# 2025FSQ0002339 Flowserve is pleased to submit the following proposal for your consideration. (1)Scope Flowserve will provide a Field Service Specialist to supervise the following: • Pump Information: o Mobilize and travel to site. o Participate in site required training. o Participate in Lock out/Tag out. o Review installation. o Witness removal of Lock out / Tag out. o Witness pump run for plant's performance / vibration checks, if desired/possible o Commission pump with documentation. o Demobilize and travel to base. (2)Schedule Flowserve is estimating two (2), ten (10) hour shifts to complete the above scope of work. The estimated pricing below includes all travel time to and from the site and assumes Monday thru Friday schedule and all work being completed in (1) trip(s). (3)Personnel and Equipment Flowserve will provide one (1) Field Service Specialist to supervise the above scope of work. (4)Pricing Flowserve Field Services Confidential Page 2 Flowserve will perform the scope of work above on a Time and Material basis in accordance with the applicable Flowserve Rate Sheet in effect at the time. The budgetary estimate for this project is as follows: Estimated Pricing: $ 16,108.00 Notes: Pricing is an estimate, based on our experience with similar projects. Actual time on jobsite may be less or more and will be billed on a time and material basis in accordance with the Flowserve 2025 US Field Service Commercial rates and terms. Any delays such as Lock out/Tag out, permitting, decision making, parts delays, inclement weather or any delay out of our control will be billed on a Time and Material basis. Site specific orientation, contractor requirements, drug testing etc., will be billed on a Time and Material basis. All prices are quoted in USD. If final invoice is paid by credit card, a 3% adder will be applied to the total invoice. Flowserve Standard World Wide Terms and Conditions of sale will apply to all field service work projects unless mutually agreed to in writing. Acceptance of a purchase order is contingent upon availability of manpower and equipment. (5)Customer Responsibilities • Provide access and required site safety orientation. • Issue all clearances, perform lock-out-tag-out (LOTO) and walk down with Flowserve representative. • All electrical / instrumentation connects / disconnects. • Provide material lifting/handling equipment at the pump installation site, if required. • Provide any scaffolding and certifications if required due to site conditions. • Provide clear access to the pump installation site and work area. • Repairs / Modifications beyond the stated scope of work. • All parts to be supplied by others, except what is listed above. • Provide electrical power (120v / 480v) and electricians as required. • Provide plant compressed air (up to 50 CFM at 90 psi) as necessary. • All special tooling to be supplied by the customer. • Any standby time will be billed as time and material. • Wash up / toilet / break facilities. • Provide material staging areas. • Provide trash disposal area. • Any required shipping to be supplied by others. (6)Proposal Validity This proposal is valid for ninety (90) days unless extended in writing by Flowserve. Flowserve Field Services Confidential Page 3 Flowserve appreciates this opportunity to provide our services. Please feel free to contact us with your questions or comments anytime. Sincerely, Lloyd G Jenkins West Region USA Supervisor Canada Field Service Supervisor NA SIHI Field Service Supervisor Flowserve Corporation LLjenkins@Flowserve.com Cell: (346)633-8314 Chuck Caskey Sales Engineer Flowserve US Company Cell: 303-249-0485 Email: ccaskey@flowserve.com Flowserve Field Services Confidential 140 CENTRIFUGAL PUMPS FOR PETROLEUM,PETROCHEMICAL AND NATURAL GAS INDUSTRIES Table H.1—Material classes for pump parts Material classes and abbreviations Material 1-1 1-2 S-1 S3 S-4 S-5 S-6 S-81 S-91 C-6 A-7 A-8 D-1j D-2i class Full Part compli- b Super ante CI CI STL STL STL STL STL STL STL 12%CR AUS 316 AUS Duplex Duplex materiala Trim CI BRZ CI Ni-resist STL STL 12%CR 316 AUS Ni-Cu alloy 12%CR AUScd 316 AUSd Duplex Super material 12%CR Duplex Pressure Yes Cast iron Cast Carbon Carbon Carbon Carbon Carbon Carbon Carbon steel 12%CR AUS 316 AUS Duplex Super casing iron steel steel steel steel steel steel Duplex Inner case parts(bowls, No Cast iron Bronze Cast Ni-Resist Cast Carbon 12%CR 316 AUS Ni-Cu alloy 12%CR AUS 316 AUS Duplex Super diffusers, iron iron Steel Duplex diaphragms) Impeller Yes Cast iron Bronze Cast Ni-Resist Carbon Carbon 12%CR 316 AUS Ni-Cu alloy 12%CR AUS 316 AUS Duplex Super Iron steel Steel Duplex Case wear Cast Cast 12%CR 12%CR Hard-faced 12%CR Hard-faced Hard-faced Hard-faced Hard-faced rings) No Cast iron Bronze Iron Ni-Resist iron Hardened Hardened 316 AUSe Ni-Cu alloy Hardened AUSe 316 AUSe Duplexe Super' Duplex Impeller wear Cast Cast 12%CR 12%CR Hard-faced 12%CR Hard-faced Hard-faced Hard-faced Hard-faced ringsx No Cast iron Bronze Iron Ni-Resist iron Hardened Hardened 316 AUSe Ni-Cu alloy Hardened AUSe 316 AUSe Duplexe Super' Duplex Shaftd Yes Carbon Carbon Carbon Carbon Carbon 4140 alloy 4140 alloy 316 AUS Ni-Cu alloy 12%CR AUS 316 AUS Duplex Super steel steel steel steel steel steel steel Duplex Throat k No Cast iron Bronze Cast Ni-Resist Cast 12%CR 12%CR 316 AUS Ni-Cu alloy 12%CR AUS 316 AUS Duplex Super bushings iron iron Hardened Hardened Hardened Duplex Interstage Cast Cast 12%CR 12%CR Hard-faced 12%CR Hard-faced Hard-faced Hard-faced Hard-faced No Cast iron Bronze Ni-Resist sleeves iron i Ni alloy ron Hardened Hardened 316 AUSe -Cu aoy Hardened AUSe 316 AUSe Duplexe Super e Duplex Interstage Cast Cast 12%CR 12%CR Hard-faced 12%CR Hard-faced Hard-faced Hard-faced Hard-faced bushingslc No Cast iron Bronze iron Ni-Resist iron Hardened Hardened 316 AUSe Ni-Cu alloy Hardened AUSe 316 AUSe Duplex' Super Duplex' 4140 4140 4140 4140 4140 4140 4140 4140 4140 4140 4140 Case and Yes alloy alloy alloy alloy alloy alloy alloy alloy Ni-Cu alloy alloy alloy alloy Duplex' Super) gland studs steel steel steel steel steel steel steel steel Hardened steel steel steel Duplex Copyright American Petroleum Institute Provided!by IHS MarNt under license with API Licensee=Flow —Corporation-Vernon,C 81626W39,Us Riggs,Alex No reproduction or networking permitted without license from IHS Not for Resale,02/15/201910:21:51 MST API STANDARD 61 O/ISO 13709 141 Table HA (continued) Material classes and abbreviations Material 1-1 1-2 S-1 S-3 S-4 S-5 S-6 S-81 S-91 C-6 A-7 A-8 D-11 D-21 class Full Part compli- Clb CI STL STL STL STL STL STL STL 12%CR AUS 316 AUS Duplex Super ante Duplex materials Trim CI BRZ CI Ni-resist STL STL 12%CR 316 AUS NI-Cu alloy 12%CR AUScd 316 AUSd Duplex Super material 12%CR Duplex AUS, AUS, AUS, AUS, AUS, AUS, AUS, 316 AUS Ni-Cu alloy, AUS, AUS, 316 AUS Duplex SS Duplex SS Case gasket No spiral- spiral- spiral- spiral- spiral- spiral- spiral- spiral- spiral-wound, spiral- spiral- spiral- spiral- spiral- woundg woundg woundg woundg woundg woundg woundg woundg PTFE filledg woundg woundg woundg woundg woundg Discharge Carbon Carbon Carbon Carbon Carbon Carbon Carbon Super head/suction Yes steel steel steel steel steel steel steel Carbon steel Carbon steel AUS AUS 316 AUS Duplex Duplex can Column/bowl Nitrile Filled Nitrile Filled Filled Filled Filled Filled Filled Filled Filled shaft No buts- Bronze carbon butadieneh carbon carbon carbon Filled carbon Filled carbon carbon carbon carbon carbon carbon bushings dieneh Wetted Carbon Carbon Carbon Carbon Carbon7316AUSm m m Superfasteners Yes steel steel steelsteel steel 316 AUS 316 AUS Ni-Cu alloy 316 AUS 316 AUS 316 AUS Duplex Duplex (bolts) a See 6.12.1.4. b The abbreviations in the upper part of the second row indicate the case material;the abbreviations in the lower part of the second row indicate trim material.Abbreviations are as follows: BRZ bronze AUS austenitic stainless steel 316 AUS austenitic stainless steel containing at least 2,0%molybdenum STL steel CI cast iron 4140 alloy steel high-strength steels with approximately 0,40%carbon,1%chromium and 0,2%molybdenum. 12%CR 12%chromium ° Austenitic stainless steels include ISO types 683-13-10/19(AISI standard types 302,303,304,316,321,and 347). d For vertically suspended pumps with shafts exposed to liquid and running in bushings,the standard shaft material is 12%chrome,except for classes S-9,A7,A-8 and D-1.The standard shaft material for cantilever pumps(Type VS5)is 4140 alloy steel where the service liquid allows(see Table G.1). e Unless otherwise specified,the requirement for hard-facing and the specific hard-facing material for each application is determined by the vendor and described in the proposal.Alternatives to hard-facing may include opening running clearances(6.7.4)or the use of non-galling materials or non-metallic materials,depending on the corrosiveness of the pumped liquid. f For class S-6,the standard shaft material for boiler feed service and for liquid temperatures above 175°C(350°F)is 12%chrome(see Table G.1). 9 If pumps with axially split casings are furnished,a sheet gasket suitable for the service is acceptable.Spiral-wound gaskets should contain a filler material suitable for the service.Gaskets other than spiral-wound may be proposed and furnished if proven suitable for service and approved by the purchaser.See 6.3.10. h Alternative materials may be substituted for liquid temperatures greater than 45°C(110°F)or for other special services. i Unless otherwise specified,AISI 4140 alloy steel may be used for non-wetted case and gland studs. 1 Some applications may require alloy grades higher than the Duplex materials given in Table H.2."Super Duplex"material grades with pitting resistance equivalency(PRE)values greater than 40 can be necessary. PRE >>40,where the PRE is based on actual chemical analysis. PRE =wcr+3,3wMo+16wN,where w is the percentage mass fraction of the element indicated by the subscript. Note that alternative materials such as"super austenitic'may also be considered. k Non-metallic wear part materials,proven compatible with the specified process liquid,may be proposed within the applicable limits shown in Table H.3.Also see 6.7.4 c). I The vendor shall consider the effects of differential material expansion between casing and rotor and confirm suitability if operating temperatures can exceed 95°C(200°F). m For applications where large differences of thermal expansion can result if austenitic stainless steel fasteners are used,alternative fastener materials,such as 12%or 17%Cr martensitic steel,with appropriate corrosion resistance,may be used. Copynghl Amencan Petroleum Institute Provided by IHS MarNt under license with API Licensee=Flow —Corporation-Vernon,C V81626W39,User-Riggs,Alex No reproduction or networking permitted without license from IHS Not for Resale,02/15/201910:21:51 MST 142 CENTRIFUGAL PUMPS FOR PETROLEUM,PETROCHEMICAL AND NATURAL GAS INDUSTRIES Table H.2—Material specifications for pump parts Inter- USA Europe Japan Material Appli- national class cations Material ISO ASTM UNSa ENb Grade JIS no. Pressure 185/Gr 250 A278/A278M F12401 EN 1561 EN-GJL-250 JL 1040 G 5501, FC 250 Cast iron castings Class 30 General 185/Gr 300 A48/A48M F11701/ EN 1561 EN-GJL-250 JL 1040 G 5501, FC 250/300 castings Class 25/30/40 F12101 EN-GJL-300 JL 1050 Pressure 4991 A216/A216M J03002 EN 10213 GP 240 GH 1.0619 G 5151,Cl SCPH 2 castings C23-45 AH Gr WCB Wrought/ 683-18-C25 A266 Class 4 K03506 EN 10222-2 P 280 GH 1.0426 G 3202,Cl SFVC 2A forgings Bar stock: 683-18-C25 A696 Gr B40 G10200 EN 10273 P 295 GH 1.0481 G 4051,Cl S25C pressure Bar stock: 683-18-C45e A576 Gr 1045 G10450 EN 10083-2 C 45 1.0503 G 4051, Cl S45C general Bolts and 2604-2-F31 A193/A193M G41400 EN 10269 42 Cr Mo 4 1.7225 G 4107, Class 2, Carbon studs Gr B7 SNB7 steel Nuts 683-1-C45 A194/A194M K04002 EN 10269 C 35 E 1.1181 G 4051, Cl S45C Gr2H Plate 9328-4, A516/A516M K02403/ EN 10028-3 P 355 N 1.0562 G 3106, Gr SM400B P 355 TN/ Gr 65/70 K02700 P 355 NL1 1.0566 PL 355 TN Pipe 9329-2 PH26 A106/A106M K03006 EN 10208-1 L 245 GA 1.0459 G 3456, Gr B Gr.STPT 370/410 Fittings — A105/A105M K03504 — — — G 4051,Cl S25C G 3202,Cl SFVC 2A, SFVC2B Bar stock — A434 Class BB G41400c EN 10083-1 42 Cr Mo 4 1.7225 G 4105,Cl SCM 440 A434 Class BC 4140 Bolts and 2604-2-F31 A193/A193M G41400 EN 10269 42 Cr Mo 4 1.7225 G 4107, Class 2, alloy studs Gr B7 SNB7 steel Nuts 683-1C45 A194/A194M K04002 EN 10269 C 45 E 1.1191 G 4051,Cl S45C Gr2H Pressure — A487/A487M J91540 EN 10213 GX 4 Cr Ni 1.4317 G 5121,C1 SCS 6, castings Gr CA6NM 13-4 SCS 6X General — A743/A743M J91150 EN 10283 GX 12 Cr 12 1.4011 G 5121,CI SCS 1, castings Gr CA 15 SCS 1X1 — A743/A743M J91540 EN 10283 GX 4 Cr Ni 1.4317 G 5121,Cl SCS 6, Gr CA6NM 13-4 SCS 1X1 Wrought/ 683-13-3 A182/A182M S41000 EN 10250-4 X12 Cr13 1.4006 G 3214, 12% forgings: Gr F6a Cl 1 EN 10222-5 Gr.SUS 410-A chrome pressure Al82/A182M G 3214,Cl SUS steel Gr F6 NM S41500 X 3 Cr NiMo 1.4313 F6 NM 13-4-1 Wrought/ 683-13-2 A473 Type 410 S41000 EN 10088-3 X 12 Cr 13 1.4006 G 3214, forgings: Gr.SUS 410-A general Bar stock: 683-13-3 A479/A479M S41000 EN 10272 X12 Cr 13 1.4006 G 4303 pressure Type 410 Gr.SUS 410 or 403 Bar stock: 683-13-3 A276 Type 410 S41400 EN 10088-3 X 12 Cr 13 1.4006 G 4303 general Gr.SUS 410 or 403 Copyright American Petroleum Institute Provided by IHS Markit under license with API Licensee=Howserve Corporation-Vernon,CA/8162634039,User=Riggs,Alex No reproduction or networking permitted without license from IHS Not for Resale,02/15/2019 10:21:51 MST API STANDARD 610/IS0 13709 143 Table H.2 (continued) Inter- USA Europe Japan Material Appli- national class cations Material ISO ASTM UNSa ENb Grade JIS no. Bar stock: 683-13-4 A276 Type 420 S42000 EN 10088-3 X 20 Cr 13 1.4021 G 4303, forgingsc A473 Type 416 S41600 X 20 Cr S 13 1.4005 Gr.SUS 420J1 or A582/A582M S41600 X 20 Cr S 13 1.4005 420,12 Type 416 12% Bolts and 3506-1, A193/A193M S41000 EN 10269 X22CrMo 1.4923 G 4303 chrome studsd C4-70 Gr B6 V 12-1 Gr.SUS 410 or 403 steel Nutsd 3506-2, A194/A194M S41000 EN 10269 X22CrMo 1.4923 G 4303 C4-70 Gr 6 V 12-1 Gr.SUS 410 or 403 Plate 683-13-3 A240/A240M S41000 EN 10088-2 X 12 Cr 13 1.4006 G 4304/4305 Type 410 Gr.SUS 403 or 410 Pressure 683-13-10 A351/A351M J92500 BSI/BS/ GX2 Cr Ni 1.4309 G 5121, Cl SCS 19A castings Gr CF3 EN 10213-4 19-11 683-13-19 A351/A351M J92800 BSI/BS/ GX2 Cr Ni 1.4409 G 5121,Cl SCS 16A Gr CF3M EN 10213-4 Mo 19-11-2 SCS 16AX General — A743/A743M J92500 EN 10283 GX2 Cr Ni 1.4309 G 5121, Cl SCS 19A castings Gr CF3 19-11 — A743/A743M J92800 EN 10283 GX2 Cr Ni 1.4409 G 5121, Cl SCS 16A, Gr CF3M Mo 19-11-2 SCS 16AX Wrought/ 9327-5, A182/A182M S30403 EN 10222-5 X2 Cr Ni 1.4306 G 3214, Gr.SUS F forgings XCrNi18-10 Gr F 304L 19-11 304 L 9327-5, A182/A182M S31603 EN 10222-5 X2 Cr Ni Mo 1.4404 G 4304/4305, XCrNiMo Gr F 316L EN 10250-4 17-12-2 Gr.SUS 304L/316L 17-12 Bar stocke 9327-5 A479/A479M S30403 EN 10088-3 X2 Cr Ni 1.4306 G 4303 X2CrNi18-10 Type 304L S31603 EN 10088-3 19-11 1.4404 Gr.SUS 304 L A479/A479M X2 Cr Ni Mo G 4303 Type 316L 17-12-2 Gr.SUS 316 L Austenitic A276 stainless grade 316L steel 9327-5 A479/A479M S20910 X2CrNiMo Type XM19 17-12 Plate 9328-5 A240/A240M S30403 EN 10028-7 X2 Cr Ni 1.4306 G 4304/4305, X2CrNiMo Gr 304L/316L S31603 EN 10028-7 19-11 1.4404 Gr.SUS 304 L/316 L 17-12-2 X2 Cr Ni Mo 17-12-2 Pipe 683-13-10 A312/A312M S30403 — — — G 3459 683-13-19 Type 304L S31603 Gr.SUS 304 LTP/ 316L 316 LTP Fittings 9327-5, A182/A182M S30403 EN 10222-5 X2 Cr Ni 1.4306 G 3214 X2CrNi18-10 Gr F304L, S31603 19-11 1.4404 Gr.SUS F304L/F316L 9327-5, Gr 316L X2 Cr Ni Mo X2CrNiMo 17-12-2 17-12 Bolts and 3506-1, A193/A193M S31600 EN 10250-4 X6 Cr Ni Mo 1.4571 G 4303,Gr.SUS 316 studs A4-70 Gr B 8 M Ti 17-12-2 Nuts 3506-2, Al94/A194M S31600 EN 10250-4 X6 Cr Ni Mo 1.4571 G 4303,Gr.SUS 316 A4-70 Gr B 8 M Ti 17-12-2 Copyright American Petroleum Institute Provided by IHS Markit under license with API Licensee=Howserve Corporation-Vernon,CA/8162634039,User=Riggs,Alex No reproduction or networking permitted without license from IHS Not for Resale,02/15/2019 10:21:51 MST Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT FLOWSERVE Flowserve Quote# 275151 SERVICES AND SOLUTIONS Flowserve Reference 2025Q0005172 SECTION 4-COMMERCIAL DETAILS General Comments&Clarifications If Flowserve's costs rise due to factors beyond its control,such as tariff increases,Flowserve must reserve the right to adjust our prices to compensate far such increases. Validity Priced quoted are firm and valid for 30 days. Taxes and Duties Unless noted pricing is exclusive of taxes,duties,inland freight in country,ocean,or air freight. Delivery Terms The equipment is offered FCA. The title and risk of loss shall pass at the proposed Incoterms point of delivery unless negotiated otherwise in the order contract.Any claim for damage due to shipping and/or handling must be received in writing by Flowserve within 48 hours of receipt at the'ship to'location. Any drawing approvals are expected to be approved within 7 business days in order to meet the stated delivery,otherwise Flowserve's promised delivery date will be subject to rescheduling and re-acknowledgement. Sourcing Unless otherwise stated,Flowserve Corporation reserves the right to use worldwide sourcing for sub-components in order to provide the buyer with the most technically and commercially competitive products available. Terms of Payments All prices are Net 30 Days from date of Seller's invoice,unless otherwise stated in Seller's proposal,quotation or offer documents.Any payment terms quoted are provisional, and subject to credit review by Flowserve. Should the total value of the order exceed$150,000 and/or the lead time is 12 weeks or longer,all prices are to use progress payments,per the below milestones.Each milestone is net thirty(30)days from date of Seller's invoice,unless otherwise stated in Seller's proposal,quotation,or other documents. 30%upon order placement 40%upon receipt of major materials 30%upon shipment In order to proceed with an Order,the following must be included in the Purchase Order: • A Purchase Order number • A Description of the Product being provided(quantity,equipment type,and final scope) • Final agreed to Price and Delivery(weeks or agreed to date) • Agreed to Terms and Conditions(attach or reference FLS Standard Terms or agreed to terms) • Payment Terms(if not included in the Terms and Conditions) • Cancellation Policy(if not included in the Terms and Conditions) • A release to engineer or manufacturer from the customer(i.e.,authority to begin design,procurement,and production activities) • Purchase order must be addressed to the Manufacturing Facility(see below address) Purchase Order Address Please address any purchase order developing out of this proposal to the following: Flowserve Company—Moosic 567 Rocky Glen Rd,Moosic,PA 18507 ATTN:Tarek Shoukry/Chuck Caskey Cancellation Charges Buyer may cancel this Order only upon written notice and payment to Seller of reasonable and proper cancellation charges.Cancellation charges shall be paid net 30 days after submission of Flowserve's Corporation's invoice. Terms and Conditions Terms and Conditions are to be mutually agreed upon prior to any order acceptance.Should an order be placed prior to an agreement,the attached Flowserve standard Terms &Conditions will apply. This document is confidential and is the property of Flowserve Corporation.It may not be copied,reproduced,or disclosed to a 3rd party in any way without the express written consent of Flowserve Corporation. Aftermarket Parts and Services I Engineering and Technical Services I Education and Training I Asset Management and Optimizatior OOM1 FIAWSEM WORLDWIDE TERMS AND CONDITIONS OF SALE 1. APPLICABILITY: These Worldwide Terms and Conditions of Sale ("Terms") shall govern all sales of Seller's Equipment or Services to Buyer ("Contract of Purchase" or "Order"). These Terms supersede any prior written or oral agreement, understanding, representation or promise, and any pre-printed or standard terms and conditions contained in Buyer's request for quote, purchase order, invoice, order acknowledgement, or similar document. These Terms may not be amended, supplemented, changed, or modified except by concurrent or subsequent written agreement, signed by an authorized representative of Seller and Buyer. A binding contract comes into force only upon Seller's order acknowledgement. Seller's acknowledgement of Buyer's purchase order shall not constitute acceptance of any deviating terms and conditions contained therein, regardless of how such terms and conditions may be prefaced or described. The Contract of Purchase, consisting of these Terms, Seller's quotation, Buyer's order, constitutes the entire agreement between Buyer and Seller. 2. DEFINITIONS: "Buyer"means the company who accepted Seller's offer or is named in the Order. "Equipment"means all equipment and parts manufactured and/or provided by Seller. "Materials" means raw materials, supplies, and components, including but not limited to metals and metal products. "Force Majeure"means any event or causes beyond Sellers reasonable control including, but not limited to, acts of God,acts of government,acts of Buyer, fires,blackouts,labor disputes,boycotts, floods, epidemics,quarantine restrictions, war, insurrection, terrorism, riot, civil or military authority, freight embargoes, transportation shortages or delays, unusually severe weather or inability to obtain necessary labor, materials or manufacturing facilities due to such causes. "Seller"means the company named on the Order for Equipment or Services. "Service(s)" means work, direction of work, technical information or technical consulting and advice or other services furnished by Seller to Buyer. 3. DELIVERY / TITLE / SUSPENSION / FORCE MAJEURE: Title to Equipment shall transfer to Buyer upon delivery under the agreed to Incoterm. Seller shall make commercially reasonable efforts to deliver the Equipment on the delivery date. Shipping dates are approximate and are based on prompt receipt of all necessary information. In case of delay in furnishing complete information, dates of shipment may be extended for a reasonable time. In the event Seller provides transport services these will be quoted as a lump sum price based on destination and shipping mode. In case no other INCOTERM has been agreed in the Order, FCA (Flowserve's Manufacturing Site) shall apply. In the event Buyer requests a delay in completion and/or shipment of the Equipment or any part thereof for any reason, the parties shall agree upon any cost and/or scheduling impact of such delay and all such costs to Buyer's account. Any delay beyond 30 days after original scheduled shipment date shall require Buyer to(i)take title and risk of loss of such Equipment, and(ii)make arrangements for storage of such Equipment with the Seller or other parry. Seller's invoice,which is contractually based on shipment, shall be issued upon Seller's readiness to ship the Equipment. In the event any suspension requested by Buyer should exceed 30 consecutive days or 60 days in the aggregate, Seller may cancel this Order and Buyer shall pay reasonable and proper cancellation charges in accordance with Section 7 hereto. Seller shall not be liable for delay in delivery due to Force Majeure. In the event of any such delay, the date of delivery shall be extended for a length of time equal to the period of the delay. 4. WARRANTY: Subject to the limitations in Section 18 herein, Seller warrants that the Equipment shall be free from defects in material,workmanship, and title. If it appears within 12 months from the initial Equipment startup or until 18 months after notification of readiness for shipment or actual shipment, whichever occurs first, that the Equipment or any part thereof does not conform to this warranty, and Buyer so notifies Seller within a reasonable time after discovery, Seller shall thereupon promptly correct such nonconformity by repair or replacement. WORLDWIDE TERMS AND CONDITIONS OF SALE-Rev.8 2023 1 OOM1 FIAWSEM WORLDWIDE TERMS AND CONDITIONS OF SALE ,%%MOO• Seller's sole obligation and Buyer's sole remedy under this warranty is repair or replacement at Seller's election. Seller's warranty obligation for Services shall be the earlier of either 3 months from the date of initial startup or 6 months after completion of the Service work. Seller shall not be responsible for any on-site costs, including removal and reinstallation of any warranted Equipment. Buyer agrees to provide Seller reasonable and clear access to its Equipment which may include removal of materials or structures as well as supplying any equipment, materials or structures which are necessary to provide reasonable access to the Equipment being repaired or replaced. All Equipment repaired or replaced will be re-warranted only for the remainder of the original warranty period. THE EXPRESS WARRANTY SET FORTH HEREIN IS THE EXCLUSIVE WARRANTY OF SELLER,AND NO OTHER WARRANTY,EITHER EXPRESSED OR IMPLIED,INCLUDING WARRANTY OF MERCHANTABILITY OR FITNESS FOR PURPOSE, SHALL APPLY. Seller is not responsible for repairs or alterations made by others without mutual written agreement between Seller and Buyer. Seller does not warrant the Equipment or any repair/replacement part against the effects of erosion, corrosion, or normal wear and tear due to operation or the environment. The warranty and remedies set forth herein are conditioned upon proper storage, installation, use and maintenance of the Equipment in all material respects, and in accordance with Seller's written recommendations. 5. PAYMENT: All prices are net cash 30 days from date of Seller's invoice, unless otherwise stated in Seller's proposal, quotation, or offer. Should Buyer for any reason default in the payment of the contract of purchase, Buyer agrees to pay all collection costs, attorney fees and expenses incurred in collecting payment, including interest on the amount due at the maximum legal rate. All transportation, insurance and similar charges incident to delivery shall be paid by Buyer. Seller shall issue its invoice upon shipment, or upon notice to Buyer that Seller is ready to ship, whichever is earlier. Depending on the value of the order, Seller may at its sole discretion require progress payments. Price and delivery of the Equipment are based on the current costs of Materials. The market for Materials is highly volatile, therefore, if cost for any Materials increase by more than 3%, Seller reserves the right to adjust prices accordingly. If Buyer's financial condition is or becomes unsatisfactory to Seller, Seller reserves the right to: (a) require payment from Buyer on a cash in advance basis; (b)require a letter of credit or other acceptable security before shipment; or(c) cancel or suspend shipment at any time prior to delivery of the Equipment without further obligation or liability on the Seller's part. 6. CHANGES: Buyer may request modifications as to the amount, scope and/or nature of the Equipment to be supplied by a written change request. If, in the opinion of Seller, any modification will affect the agreed fixed price and/or time of delivery, Seller will notify Buyer thereof in writing and will not be obligated to perform any modification unless agreed to by Seller, whereupon Buyer shall confirm that such change is authorized and accepted by issuing an Order revision. 7. CANCELLATION: Buyer may cancel this Order for convenience only upon written notice and payment to Seller of reasonable and proper cancellation charges. If Buyer cancels this Order for convenience,title and risk of loss of such partially completed Equipment will immediately transfer to the Buyer after payment of cancellation charges. If Buyer fails to collect the partially completed Equipment within 30 days after cancellation (or as mutually agreed by the parties), it will be deemed abandoned, at the option of Seller and Seller may sell or otherwise dispose of such partially completed Equipment. Notwithstanding the foregoing, Buyer and Seller reserve the right to cancel all or any portion of an Order affected by any insolvency or suspension of either party's operations or any petition filed or proceeding commenced by or against a party under any law relating to bankruptcy, arrangement, reorganization, receivership, or assignment for the benefit of creditors. Should Seller cancel all or any portion of an Order per this provision, Seller shall be entitled to all reasonable and proper costs and charges incurred and Buyer waives any right of recourse against Seller for Seller's cancellation. WORLDWIDE TERMS AND CONDITIONS OF SALE-Rev.8 2023 2 OOM1 FIAWSEM WORLDWIDE TERMS AND CONDITIONS OF SALE Nft.00• 8. TERMINATION: Seller may terminate this Order upon prior written notice to Buyer, in case Buyer breaches any of its material obligations under the Order, to the extent such breach is not remedied within a reasonable time period as agreed by the Parties. 9. SET-OFF: All amounts that Buyer owes Seller under an Order shall be due and payable according to the terms of an Order. Buyer is prohibited from, and shall not set-off such amounts or any portion thereof, whether or not liquidated, against sums which Buyer asserts are due it, its parent affiliates, subsidiaries or other divisions or units under other transactions with Seller, its parent affiliates, subsidiaries or other divisions or units. 10. NON-DISCLOSURE AND NON-USE OF SELLERS' INFORMATION: Buyer agrees that it will not use Seller's data for the manufacture or procurement of Equipment which are the subject of an Order or any similar Equipment, or cause said Equipment to be manufactured by, or procured from, any other source or reproduce said data and information or otherwise appropriate them without the written authorization of the Seller. Buyer agrees that it will not disclose or make available to any third party any of Seller's data or other information pertaining to this Order which is proprietary to Seller without obtaining Seller's prior written consent. 11. INTELLECTUAL PROPERTY: Unless otherwise agreed in writing, all material, software, data processes, equipment, facilities and special tooling, which term includes but is not limited to jigs, dies, fixtures, molds, patterns, special taps, special gages, special test equipment, other special equipment and manufacturing aids and replacements thereof,used in the manufacture of the Equipment covered by an Order shall be and remains the property of Seller. Seller retains all rights, title and interest in drawings, engineering instructions, specifications, and all other written data, if any, furnished and/or specified to be supplied with the Equipment. 12. TAXES: Seller's price, unless otherwise agreed, does not include, and Seller is not responsible for, payment of any tax levied for sales,use,excise,value-added,goods and services,business(franchise or privilege) or any duties, charges, or other such taxes. Seller is only responsible for any tax imposed on Seller, by taxing authorities in Seller's jurisdiction,which are based on Seller's revenue, income,net income,net assets,net worth, or capital or any taxes imposed in lieu thereof. If Seller is required to pay any taxes or other charges that are the responsibility of the Buyer, then Buyer shall promptly reimburse Seller those amounts. 13. ASSIGNMENT: Neither party shall assign an Order or any portion thereof without the advance, written consent of the other party, which consent shall not be unreasonably withheld. 14. WAIVER / SEVERABILITY: Failure by Seller to assert all or any of its rights upon any breach of an Order shall not be deemed a waiver of such rights either with respect to such breach or any subsequent breach, nor shall any waiver be implied from the acceptance of any payment of service. No waiver of any right shall extend to or affect any other right Seller may possess, nor shall such waiver extend to any subsequent similar or dissimilar breach. If any portion of these Terms are determined to be illegal, invalid, or unenforceable, for any reason, then such provision shall be deemed stricken for purposes of the dispute in question and all other provisions shall remain in full force and effect. 15. APPLICABLE LAW / DISPUTES: This Order shall be interpreted in accordance with the laws of the jurisdiction in which the Seller's facility accepting the Order hereunder is located, exclusive of any choice of law provisions. The Seller and Buyer expressly agree to exclude from this Order the United Nations Convention on Contracts for the International Sale of Goods, 1980, and any successor thereto and the Contracts (Rights of Third Parties)Act of 1999.Except as otherwise specifically agreed in writing by Buyer and Seller, any dispute relating to an Order placed by a Buyer incorporated in the United States which is not resolved by the parties shall be adjudicated by a court of competent jurisdiction in the state of Texas. All disputes arising out of or in connection with an Order placed by a Buyer incorporated outside the United States that shall be finally settled by binding arbitration in London England,under the Rules of Arbitration of the International Chamber of Commerce then in effect by one or more arbitrators appointed in accordance with said Rules. WORLDWIDE TERMS AND CONDITIONS OF SALE-Rev.8 2023 3 OOM1 FIAWSEM WORLDWIDE TERMS AND CONDITIONS OF SALE Nftmoo• 16. COMPLIANCE WITH LAWS / ANTI-BRIBERY / EXPORT / IMPORT: Seller and Buyer agree to comply with all applicable laws,regulations, codes and standards,including but not limited to those of the United States and other jurisdictions where the parties conduct business. Additionally, Buyer has not and will not offer, promise, authorize or make, directly or indirectly, any payments (in money or any other item of value, including meals, entertainment and travel), contributions or gifts to any individual, entity or government agency, department, official or government owned or controlled entity in order to obtain or retain business, or secure any other improper business advantage,which would violate the U.S. Foreign Corrupt Practices Act and/or any other applicable anti-bribery laws. Buyer agrees that it will comply with all laws concerning trade or economic sanctions or embargoes,restricted or denied party lists, trade controls on the import, export,re-export, transfer or otherwise trade of Equipment and any other similar regulations, rules,restrictions, orders or requirements having the force of law in relation to the above matters and in force from time to time including without limitation those of the United States, European Union, United Kingdom and/or any government laws in relation to the above matters applicable to the performance of the Contract of Purchase ("Trade Control Laws"). In no event shall Buyer use, transfer, release, import, export or re-export the Equipment in violation of Trade Control Laws. 17. LIMITATION OF LIABILITY/ EXCLUSION OF CONSEQUENTIAL LOSS: The remedies set forth herein are exclusive, and the total liability of the Seller with respect to this Order, or any breach thereof, whether based on contract, warranty, tort(including negligence), indemnity, strict liability or otherwise, shall not exceed the Order price of the specific Equipment or Service which gives rise to the claim. In all cases where Buyer claims damages allegedly arising out of defective or nonconforming Equipment or Services, Buyer's exclusive remedies and Seller's sole liability shall be those specifically provided for under Section 4 "Warranty". IN NO EVENT, WHETHER ARISING BEFORE OR AFTER COMPLETION OF ITS OBLIGATIONS UNDER THE CONTRACT, SHALL SELLER BE LIABLE FOR SPECIAL,INDIRECT,CONSEQUENTIAL,INCIDENTAL OR PUNITIVE DAMAGES OF ANY KIND (INCLUDING BUT NOT LIMITED TO LOSS OF USE, REVENUE OR PROFITS, INVENTORY OR USE CHARGES, OVERHEAD, COST OF CAPITAL, OR CLAIMS OF CUSTOMERS) INCURRED BY THE BUYER OR ANY THIRD PARTY. 18. GENERAL PROVISIONS: (a)No Action,regardless of form, arising out of transactions under the Order, may be brought by the Buyer more than I year after the cause of action has accrued. (b)Any modification to these Terms must be set forth in a written instrument signed by a duly authorized representative of Seller. (c) In the event Buyer has reason to believe the Equipment could be subject to a claim for damages or personal injury, Buyer shall immediately provide Seller with written notice of such claim, and shall provide Seller reasonable opportunity to inspect said Equipment and/or investigate the basis for such potential claim. (d) UNLESS EXPRESSLY AUTHORIZED IN WRITING BY SELLER, EQUIPMENT AND SERVICES HEREUNDER ARE NOT INTENDED FOR USE IN ANY NUCLEAR OR NUCLEAR RELATED APPLICATIONS. IN THE EVENT THAT THE EQUIPMENT AND SERVICES ARE INTENDED FOR NUCLEAR OR NUCLEAR RELATED APPLICATIONS, SELLER'S ADDENDUM FOR NUCLEAR LIABILITY PROTECTION (P-62) IS HEREBY INCORPORATED BY REFERENCE AND SHALL APPLY TO ANY SUCH ORDER. Buyer (i) accepts the Equipment and Services in accordance with the restriction set forth in the immediately preceding sentences, (ii) agrees to communicate such restriction in writing to any and all subsequent purchasers or users, and (iii) agrees to defend, indemnify and hold harmless Seller from any and all claims, losses, liability, suits, judgments and damages, including incidental and consequential damages, arising from the use of the Equipment or Services in any nuclear or nuclear related applications,whether the cause of action be based in tort, contract or otherwise, including allegations that the Seller's liability is based on negligence or strict liability. WORLDWIDE TERMS AND CONDITIONS OF SALE-Rev.8 2023 4 �1 FIAWSEW WORLDWIDE TERMS AND CONDITIONS OF SALE 19. TRANSLATIONS/GOVERNING LANGUAGE: English shall be the legal language of this Order, and all parties waive any right to use and/or rely upon any other language, translation, or interpretation. The parties agree that in the case of any inconsistencies or interpretation disputes,the English language version shall control. COPOL001245-01 (EN/AQ) November 2023 ©2023 WORLDWIDE TERMS AND CONDITIONS OF SALE-Rev.8 2023 5 General Manager Paul Hughes Directors ��� • 1950 • w$ � South Tahoe Nick Haven Shane Rornsos Joel Henderson Kelly Sheehan Fublic Utility District Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0014•www.stpud.us BOARD AGENDA ITEM 6c TO: Board of Directors FROM: Laura Hendrickson, Associate Engineer MEETING DATE: September 18, 2025 ITEM- PROJECT NAME: California Conservation Corps Sponsor Agreement-2025 Vegetation Management Project REQUESTED BOARD ACTION: Authorize the General Manager to enter into a Sponsor Agreement with the California Conservation Corps in an amount not to exceed $482,000. DISCUSSION: The 2025 Vegetation Management Project (Project) is a grant-funded initiative to reduce hazardous fire fuels and create defensible space at forty critical facilities managed by South Tahoe Public Utility District (District), Tahoe City Public Utility District (TCPUD), and North Tahoe Public Utility District (NTPUD). These facilities are located on and adjacent to United States Forest Service (USFS) lands. The Project is supported by a $500,500 grant from the USFS and a $417,514 grant from the California Tahoe Conservancy (CTC), covering costs from project design through full implementation. The CCC maintains a dedicated workforce of corps members in the Tahoe Basin who deliver public works projects that protect, maintain, and enhance California's natural resources. In addition to providing these public benefits, the CCC offers corps members valuable job skills training, educational opportunities, and natural resource stewardship experience. As a local public agency, the District can utilize CCC services by entering into a Sponsor Agreement. This Agreement allows the District to directly define scopes of work, negotiate compensation with the CCC, and select payment terms on either a time-and-materials or lump-sum basis. The District has successfully partnered with the CCC before, including vegetation management at the Wastewater Treatment Plant in 2021 . For this Project, the CCC estimates approximately 14,400 hours of work at $30 per hour for two crews, plus $50,000 in costs for chipper and tool maintenance, fuel, and replacements, for a total of $482,000. The CCC anticipates a six-month work period, beginning as soon as possible, to complete vegetation management across all forty sites. Laura Hendrickson Page 2 September 18, 2025 SCHEDULE: Upon Board Approval COSTS: $482,000 ACCOUNT NO: 1030/2030-6042/TREES3/TREES4 BUDGETED AMOUNT AVAILABLE: $500,000 (USFS); $417,514 (CTC) IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ® Yes ❑ No ❑ N/A ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES �J NO General Manager Paul Hughes Directors ��� • 1950 • w$ � South Tahoe Nick Haven Shane Rornsos Joel Henderson Kelly Sheehan Fublic Utility District Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0014•www.5tpud.u5 BOARD AGENDA ITEM 6d TO: Board of Directors FROM: Mark Seelos, Water Resources Manager MEETING DATE: September 18, 2025 ITEM- PROJECT NAME: Lake Christopher/Golden Bear Sewer Rehabilitation Project REQUESTED BOARD ACTION: Approve the Scope of Work from Stantec Consulting Services, Inc. for Engineering and Planning Services Related to the Lake Christopher/Golden Bear Sewer Rehabilitation Project, and authorize the General Manager to execute Task Order No. 3 with Stantec Consulting Services, Inc. in the amount of $199,577.25. DISCUSSION: In 2014, the District identified that the concrete encasement protecting a 6-inch asbestos cement gravity main at the Tallac Creek crossing had been undermined, creating an imminent risk of failure and posing a serious threat to the waters of Lake Tahoe. The District implemented an emergency project to install temporary protective measures, and a permanent rehabilitation project was completed in 2024. A subsequent analysis identified 203 additional creek crossings where District utility lines could face similar risks. In 2022, Stantec Consulting Services, Inc. evaluated geomorphic hazards at South Tahoe Public Utility District's (District) pipeline stream crossings, assessing pipeline conditions and stream channel morphology at 178 locations and assigning risk ratings based on site-specific attributes. In a March 2024 memo, Stantec identified an "extreme risk" to the District's 15-inch asbestos cement gravity main at Cold Creek (downstream of Pioneer Trail) and a "very high" risk to a 15-inch asbestos cement gravity sewer at Trout Creek (also downstream of Pioneer Trail). A 2024 Consequence of Failure analysis conducted by the District confirmed both crossings as priorities. The District is planning a project to address these priority crossings; however, the best solution (e.g., gravity vs. pressurized) remains uncertain, and the permitting process is complex due to work within jurisdictional waters. On April 4, 2025, the District issued a Request for Proposals for engineering services to: (1) conduct data review and site investigations; (2) prepare a project alternatives analysis; (3) lead public outreach and coordination; (4) develop preliminary and final designs; (5) complete environmental Mark Seelos Page 2 September 18, 2025 permitting and compliance; and (6) prepare construction bid documents. The advertisement period ended on 5/30/2025. The District received one proposal from Stantec Consulting Services, Inc. On July 10, the District met with Stantec to review their proposed Scope of Work. During this meeting, the project team agreed to reduce the Scope due to uncertainties in design and permitting costs. The revised Scope now includes: (1) Data Collection, Review, and Alternatives Analysis (including engineering and environmental permitting assessment); (2) Public Outreach and Coordination; and (3) Field Surveys and Investigations to support project design. This work will establish the design and permitting strategy, which will be implemented under a future Task Order. SCHEDULE: ASAP COSTS: $199,577.25 ACCOUNT NO: 10.30.8664/8665 BUDGETED AMOUNT AVAILABLE: $78,000 / $266,000 IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ® Yes ❑ No ❑ N/A ATTACHMENTS: Scope of Work and Budget CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES �q NO CHIEF FINANCIAL OFICER: YES T3J NO South Tahoe Public Utility District Engineering Services for Cold Creek and Trout Creek Gravity Sewer Rehabilitation Project Scope of Work O Cm N 7 7 Q G C N d U IN m C 1 7 � fq � s General Project Administration As requested by STPUD,Stantec will bill all project administration and required. The engineering alternatives and permitting assessment as described coordination efforts to the individual tasks . below will require 3 months to complete from Notice to Proceed (1 month for data collection, 2 months for analysis and draft memo) with 1 month for Project Coordination comment resolution and final memo submittal,for a total of 4 months. The Stantec will coordinate with STPUD staff and project stakeholders including project memo will be submitted as a draft and a final memo in conjunction with other City departments, and affected utilities as described in detail in later comment resolution meetings with key STPUD staff. sections. Coordination correspondence will be tracked via letter,emails,and Meetings included in this scope of work include the following: meeting minutes. Stantec will coordinate throughout the project with STPUD sewer modelers to assess sewer flows for up to there (3) alternative sewer Reference Meeting No. of alignments crossing Cold Creek. Task Meetings Assumptions 101 Project Kickoff 1 • Stantec will maintain active communication with the STPUD project 101 Site Visit and STPUD 1 manager to keep project progress moving rather than tabling questions or Workshopping Meeting issues to upcoming meetings (unless deemed necessary following a 102 STPUD Sewer Modeling 4 conversation with STPUD). Coordination Meetings • Stantec will contact local, State,or Federal permitting or review agencies 102 Monthly Progress Meetings 4 for this project to vet the anticipated permitting process and mitigation 205 Draft Memo Comment 1 needs necessary for the proposed engineering alternatives. Full Resolution engagement of these agencies to begin the permitting process is not a part 205 Final Memo Comment 1 of this scope. Such engagement would be required after STPUD selects an Resolution alternative and issues notice to proceed for its design. • Total 12 All permitting assessments will be done internally by Stantec in coordination with STPUD. Assumptions Deliverables Stantec will oversee meetings and provide agendas, meeting minutes. • None Stantec will send invitations to all meetings in coordination with STPUD staff unless otherwise directed by the District. Task 1: Data Collection, Review and Alternative Analysis • One progress meeting per month will be held via Microsoft Teams. (4 This engineering assessment of the Cold Creek and Trout Creek Pipeline maximum) Crossings Alternatives will be conducted with information provided by STPUD and the geomorphic risk evaluation assessment conducted in 2021. One site visit will be limited to up to three (3) Stantec personnel and will involve locations to be determined by the project team. 1.1 Meetings The workshopping meeting with STPUD staff will be held the same day as Stantec will conduct monthly progress meetings to discuss the progress, the site visit at a time and a STPUD location to be determined by the Client. direction, and technical aspects of the project. Task documentation will consist STPUD Modeling Coordination meetings will be held via Microsoft Teams to of preparing and distributing meeting agendas and minutes. Meeting minutes coordinate sewer models runs for up to three(3) alternatives. will summarize key discussions, comments, decisions, and any action items Stantec 2 Deliverables 1.3 Data Collection and Engineering Assessment • Meeting Agendas Project definition and mobilization is the first crucial step in defining the goals of • Meeting Minutes the alternatives assessment and conveyance design. These actions frame all the engineering processes for project functions to be performed,the staffing • Graphics,figures, plans, notes, and details necessary for meeting resources needed,the tools to be used, and confirms the baseline costs and discussion schedule. Stantec approaches this critical prerequisite by executing a Project Workplan that guides all activities during the alternatives assessment stage 1.2 Utility Coordination while building on the District's work already completed to establish valuable Stantec will coordinate with private, public,and STPUD utilities regarding utility solutions. The Project Workplan lays out week-by-week detail what meetings issues and incorporate pertinent information in the assessment and report. and workshops will be performed,which the District staff and stakeholders will The corridor which the project is located in is sensitive wetland habitat so the be involved and the timing and scope of key deliverables to be generated. assumed locations of existing dry and wet (non-sewer) utilities in the area are Stantec will use information gathered during the previous field work, USGS data, critical to the alternatives analysis. and other publicly available information to assess construction methods best Any initial information gathered from the 2021 geomorphic risk assessment of suited to the recommended alternative. Stantec will assess up to three (3) the crossing will be incorporated into this assessment. Our team will make trenchless technologies and traditional open cut trenching (re-route alternative) updates to any previously collected data: as related to constructability,environmental impacts, and permitting. 1. Stantec will request updated utility location and mapping data relative to Stantec will create a base exhibit from the information gathered during the previous Stantec field work,concept analysis, and utility coordination tasks. the project area. Utilities will be shown based on mapping information provided by each utility 2. Quarter section maps and as-builts from STPUD showing any existing and available GIS resources. Base exhibit will be created in AutoCAD Civil 3D utilities in the project area are requested. 11-inch x 17-inch format at a scale to be determined by exhibit readability. 3. Stantec will identify which utilities require potholing, if necessary,for future If it becomes apparent that insufficient data exists to properly evaluate the design purposes. alternatives,Stantec will provide a proposal to STPUD to collect any missing 4. Stantec will visit the project site to observe existing utility facilities and data. verify visual accuracy of mapping data collected. Project Baseline 5. Survey services to establish horizontal and vertical control of the The first step in an efficient alternatives assessment is to establish an existing alternatives will not be included in this project. conditions baseline. This is of particular importance when the corridor where 6. For each request to the utility companies,Stantec will provide STPUD's the infrastructure projects are located lies within sensitive wetland and riverine Project Manager with a utility contact log. habitat. Stantec will gather and analyze sewer system data from relevant Assumptions agencies including existing routing and system inverts to gain a solid understanding of the hydraulic conditions of the District's gravity sewer system. • City 1/4-section maps and as-builts provided by STPUD in the data collection Additionally,Stantec will perform a site visit with District staff and coordinate phase can be relied on for the purposes of the"desktop"alternatives with private and public utilities, local stakeholders, and regulatory agencies in analysis. conjunction with data gathered from previous projects like the 2021 • Utility potholes and utility relocations are not anticipated to be required. Geomorphic Risk Evaluation of Utility Stream Crossings Creek to define the Deliverables existing physical and regulatory conditions in the project area. • None Stantec 3 Assumptions 404 and Section 10 authorization under Nationwide Permit(NWP) 6, Survey • Field survey and geotechnical investigations will be completed under Activities (potentially non-notifying), and NWP 58, Utility Line Activities for separate task Water and Other Substances (a Pre-construction Notification [PCN] will be Deliverables required). •• Updates on existing conditions pertinent to analysis Lahontan Regional Water Quality Control Board: • CWA Section 401 Water Quality Certification (WQC), an individual WQC 1.4 Environmental Clearance and Permitting Agency is anticipated because NWP 58 has not been certified by the State Coordination Water Resources Control Board (State Water Board) or EPA Region 9 • Tahoe Construction General Permit (CGP; R6T-2016-0010) enrollment In concurrence with the engineering assessment, Stantec will identify the most (i.e., Notice of Intent and Stormwater Pollution Prevention Plan probable permitting requirements and associated mitigation required for each (SWPPP) inclusive of project conditions required by the CWA Section alternative or alignment. The Stantec permitting team will collaborate with the 401 WQC and TRPA project approval letter submitted electronically in engineering team to determine alternative approaches that are both feasible the State Water Board's Stormwater Multiple Application and Report from an engineering and constructability standpoint while also minimally Tracking System at least 10 business days prior to ground disturbance) invasive in terms of environmental impacts. A desktop review will be conducted to identify environmental and cultural/archaeological resource surveys, California Department of Fish and Wildlife (CDFW):online notification assessments, and reporting requirements necessary during the permitting through EPIMS (Environmental Permit Information Management System) process, as well as approximate cost for each alternative location. For each for a Lake and Streambed Alternation Agreement (i.e.,Standard Agreement) alternative the anticipated permitting timeframe will be outlined identifying Assumptions necessary submittals, review, and comment periods that would affect project With the District's involvement, Stantec will informally coordinate with local, scheduling. A cost benefit analysis of each alternative from a permitting state, and federal agency staff and pertinent stakeholders to discuss standpoint will be compared to assist STPUD in selection of a preferred design potential alternatives and anticipated permitting and mitigation approach that minimizes permitting, mitigation, and monitoring costs. requirements. For example, communication with TRPA will be necessary to Stantec will identify, by alignment alternative,the most probable environmental determine if the project would contribute toward completion of clearance for CEQA,TRPA and permitting pathways, requirements, and fee Environmental Improvement Program (EIP) project:Stream Environment estimates. The environmental documentation and permitting critical path and Zone Utility Crossing Condition Assessment (project#01.02.01.0062) or procedural time periods will be outlined according to application submittal, would proceed as a Public Service project. regulatory review, and public noticing timeframes that can dictate project Deliverables will be provided in electronic format,whenever feasible. scheduling. A cost benefit analysis of each alternative from a permitting standpoint will be presented to assist the District in selection of a preferred Deliverables design approach that minimizes permitting, mitigation, and monitoring costs. Early planning consultations with TRPA, Lahontan Water Board, USACE, The following environmental documentation and permits are anticipated to be CDFW, CTC meeting/call agendas and meeting notes for the Administrative required in support of the development of the preferred alternative. These Record. reports, applications, and related documentation will be completed as part of Permitting matrix attachment in support of the Engineering and Permitting Phase 2 of the Project in support of the design and development of the Assessment Memo. preferred alternative. • Draft and Final CEQA IS/MND for electronic submittal to the California State Clearinghouse • TRPA EIP or Public Service Project Application, inclusive of an Initial Environmental Checklist and Regional Plan required findings CWA) Section Stantec 4 1.5 Geomorphic Assessment and Review Assumptions Stantec will conduct a visual assessment of both the Cold Creek and Trout Information gathered in this phase will determine if a more detailed Creek crossings at the time of the project kickoff meeting to evaluate any geomorphic assessment and survey is necessary to design a geomorphic changed conditions since the 2021 risk assessment that might affect design based restoration alternative at Trout Creek or rehabilitate channel bed or alternatives. At Trout Creek in particular,a quick visual assessment may banks and associated habitat that may be disturbed with any proposed determine if further survey data may be warranted to consider a geomorphic alternative at Cold Creek. nature-based channel restoration alternative that adds protective cover over a Pipeline locations, elevations, and slope are necessary to conduct and gravity pipe crossing while improving floodplain connection,fish habitat, and analyze potential geomorphic impacts associated with potential passage at the Pioneer Trail culvert. alternatives. Common vertical and horizontal control points will be Geomorphic assessments and surveys will be conducted based on the following established near Cold and Trout Creek crossings and/or on adjacent sewer approach: infrastructure (i.e., manhole frame/ring) prior to conducting geomorphic At Cold Creek if regulatory agency discussions indicate pipe abandonment as an based surveys. If the elevation of the sewer pipe at channel bed/banks of option, Stantec will assess and survey existing and potential flow paths across crossings are not established, elevations will be interpolated based on each of the pipeline segments (where depth of cover is shallow)to evaluate if nearest known location/elevation and slope. future pipeline exposure could negatively affect channel morphology. If potential It is assumed Cold and Trout Creek will be wadable at the time of the impacts could occur from pipeline exposure,the Alternatives Assessment would survey. Additional time beyond that specified in this scope of work may be consider options for partial removal or nature-based solutions to avoid or warranted if the extent and depth of flooding requires survey access by minimize impacts.Additionally,the assessment will identify sensitive or boat/kayak. Survey access will be determined during the site visual potentially problematic areas that should be avoided or require additional assessment at the time of the project kickoff meeting. consideration to minimize or mitigate impacts associated with any proposed Deliverables pipe removal. • Brief memo covering the purpose, need, results, and recommendations At Trout Creek a cross-sectional survey conducted to compare the existing pipe following the geomorphic assessment. The document will include pictures, elevation to a potential maximum streambed elevation is warranted to map(s), profile(s),cross sections(s), and diagram(s) as necessary to support determine if pipe cover is suitable enough for STPUD standards. If STPUD is any finding and recommendations that factor into the Alternatives Analysis. comfortable with the potential achievable depth of cover(and grade control approach)then a geomorphic nature-based channel restoration alternative that adds protective cover over a gravity pipe crossing while improving floodplain 1.6 Engineering and Permitting Assessment and connection,fish habitat, and passage at the Pioneer Trail culvert will be Alternatives Analysis Memorandum considered in the Alternatives Analysis. Collaboration and review of proposed engineering alternatives and proposed Identify Criteria and Constraints environmental requirements from a geomorphic perspective, in particular as it As with any capital program,there are criteria and constraints that are inherent may pertain to potential removal, abandonment, or demolition of existing to the alternatives assessment and design phases due to factors such as pipelines, will be conducted as necessary. environmental sensitivities,future sewer flows, geomorphology, public inconvenience, and the concerns of the stakeholders and individuals involved. The Cold Creek and Trout Creek alternatives assessment will be based upon the best data available to Stantec acquired through the District, City of South Lake Tahoe, El Dorado County, regulatory agencies, and subconsultant research. Stantec will engage subcontractors to fill gaps where insufficient data exists to properly evaluate the alternatives, such as topography, utility locations,and geotechnical conditions. Whether it's pipe protection or complete realignment, Stantec 5 each alternative will undergo a thorough risk assessment to identify potential Alternatives that may require lift stations,or other mechanical means of risks. The risk analysis will benefit the project by ensuring we identify conveying wastewater,will be designed only to a conceptual level based on appropriate responses and help define the project planning. Stantec will involve volumetric flows to determine preliminary costs based on previous Stantec stakeholder, regulators, and community members in workshop settings (see experience. Engineering calculations for pump facilities will not be Task 2: Public Outreach and Coordination section)to identify criteria and performed (to be completed in a later design phase). constraints that the project team can integrate into their analysis. The exhibits(s) will be used for informational purposes only as attachments Engineering Assessment Development to the memo for communicating engineering and alternative assessment Stantec will use best engineering judgment to analyze up to three(3) results and will not be intended to be used for construction. alternatives for the crossings of Cold Creek and Trout Creek. The conveyance Stantec will informally contact local, state, or federal agencies with STPUD alternative may be an inverted siphon or pressure based depending on analysis permission to discuss potential alternatives and how they may affect of existing and future sewer flows, geomorphology, and other factors. Other permitting and mitigation requirements. For example communication with alternatives, such as pumping and relocating the crossing to a less impactful Tahoe Regional Planning Agency(TRPA) would be necessary to determine if site, will be considered in the Alternatives Analysis based on feasibility. Stantec a project would be recognized under the existing Environmental will provide STPUD with alternatives to be modeled in collaboration with the Improvement Program (EIP) project: Stream Environment Zone Utility STPUD utilizing the current STPUD sewer analysis model. Modeling results will Crossing Condition Assessment(project number 01.02.01.0062) (LT Info help inform recommendations and conclusions for the engineering analysis. 01.02.01.0062-Stream Environment Zone Utility Crossing Condition Stantec will create a base exhibit from the information gathered during the Assessment (laketahoeinfo.ora)). previous Stantec field work,concept analysis, and utility coordination tasks. Deliverables Utilities will be shown based on mapping information provided by each utility None and available GIS resources. The base exhibit will be created in AutoCAD Civil 3D on a 11-inch x 17-inch format at a scale to be determined by exhibit Alternatives Analysis and Memorandum readability. Assumptions With the information obtained in the data collection phase, Stantec will use the • Pipeline locations, elevations, and slope are necessary to conduct and best engineering judgment to analyze alternatives for the crossing of Cold Creek analyze potential geomorphic impacts associated with potential and Trout Creek. Stantec will analyze the feasibility of the least cost alternatives alternatives. Common vertical and horizontal control points will be that meet the District's goals and objectives before proposing and evaluating established near Cold and Trout Creek crossings prior to conducting potentially more complicated or costly alternatives. Also considered during this geomorphic based surveys. phase will be construction method (encasement,traditional trenching, or • Information gathered in this phase will determine if a more detailed trenchless), pipe material, pipe routing, stakeholder criteria, and regulatory geomorphic assessment and survey is necessary to design a geomorphic concerns. Environmental impacts or benefits as they pertain to permitting and based restoration alternative at Trout Creek. potential mitigation costs, long-term access and easements for maintenance, and public input and perceptions will be considered. Stantec will employ a • The Alternatives Assessment will address only hydraulic viability, location, Ranking Matrix to evaluate, score,and ultimately recommend an alternative for and constructability for relocation of the GS070 crossing (and spur) and each crossing. A draft and final of the Ranking Matrix will be made available to replacement of the GS069 and GS072 crossings. High-level costs for each the District. alternative,will be provided independently of the alternatives ranking for During the alternatives phase,there are a number of areas that will benefit from STPUD' independent consideration. Assessment will not address input from members of the integrated team, key stakeholders, and regulators demolition and removal of GS069 and GS070, if removal is warranted. The that can be workshopped in group settings to engage the community, minimize permitting assessment will address removal of GS069, GS070, and GS072 conflicts, and give the community a stake in the alternatives selection process. as an environmental permitting consideration. Stantec 6 Stantec will provide the District alternatives to be modeled, utilizing the current Assessment of Modifications to Sewer Collections System, for up to three District sewer hydraulic model, in collaboration with District staff. Modeling (3) alternatives results will help inform recommendations and conclusions for the engineering Preliminary sketches showing major components of replacement options in analysis. This will benefit the project by ensuring we gain insights and input plan view,for up to three (3) alternatives from your key internal stakeholders as the plan for specific functional alternatives and approaches are set. Assessment of Construction Methods The alternative analysis will integrate geomorphic based approaches to improve Assessment of Permitting requirements channel or floodplain stability while offering protection to infrastructure, Recommendations and Conclusions minimizing environmental impact, and improving habitat function where Opinion of Probable Cost for Recommended Alternative possible. During the site visit Stantec will evaluate whether some highly conceptual options are worth pursuing. Options may include approaches to Assumptions increasing the streambed profile and/or providing grade control structures on The project involves a desktop-level engineering assessment of the corridor Trout Creek. Such options may provide added cover over a new gravity pipe, where the proposed replacement sewer pipe will cross Cold and Trout offer infrastructure protection, increase floodplain connection, provide fisheries Creeks, or their vicinity, in order to facilitate decommissioning and possible spawning and rearing habitat, and improve hydraulic conditions for fish passage demolition of existing pipes at GS069 and GS070, and solely replacement at at the Pioneer Trail culvert crossing. Stantec will list potential pros and cons and GS072. potential cost implications of such alternatives for consideration by the District The project involves a stepwise field approach to geomorphic and identify subsequent data collection necessary for further analysis, assessment of potential replacement or decommissioning alternatives modeling, and design in a later phase. for both Cold and Trout Creeks to minimize costs of a more detailed As a part of the alternatives analysis (as well as during the later design phase) survey and assessment should it be deemed unnecessary. project components and implementation methods associated with each Design services and construction drawings for the recommended alternative will be reviewed from a geomorphic perspective. For instance, sewer replacement alternative will not be provided with this components of a project design (e.g., abandoning a pipe in place on Cold Creek assessment. or location of a temporary equipment access route to remove old pipe) may affect short or long-term channel or floodplain stability. Alternative approaches The engineering assessment and its results shall be presented in memo to avoid or minimize potential impacts would be explored. format including the following information: Each alternative considered will be analyzed based on hydraulic feasibility, Background and Assessment of Existing Sewer Collections constructability, and value engineering, all of which will be detailed in the Conditions Alternatives Analysis Memo to be delivered to the District and will serve as the Assessment of Modifications to Sewer Collections System,for up jumping off point for the Basis of Design Report for project design. to three(3) alternatives At the conclusion of the memo,the Stantec will present an AACE Level 5 Cost Preliminary sketches showing major components of replacement Estimate of the recommended alternative. This is considered a conceptual level options in plan view,for up to three (3) alternatives cost assessment and has a variability of-25%to+75%. The cost estimate will Assessment of Construction Methods include only design and construction costs and shall not include other project costs that may be accrued such as property/easement acquisition, permitting Opinion of Probable Cost for Recommended Alternative requirements, or availability of materials. Recommendations and Conclusions The engineering assessment and its results will be presented in memo format Deliverables including the following information: Draft Engineering Assessment Memo and Exhibits (PDF Format) • Background and Assessment of Existing Sewer Collection Conditions Final Engineering Assessment Memo with Exhibits (PDF Format) Stantec 7 1.7 Quality Control and Quality Assurance protection. This information will be captured and ranked to develop and evaluate Quality control and quality assurance are a key part of the project delivery engineering alternatives that best satisfy the Group's interests. Stantec has process. Stantec's quality control/assurance procedures include senior review successfully used this model on other projects as it allows for inclusion and of all major project deliverables. Stantec selects senior reviewers that have prioritization of stakeholder needs, is a source of justification for early design expertise in the subject matter and who are outside of the day to day project decisions, and can address potential community conflicts before an alternative development to provide a unbiased look at the project. is recommended and design decisions are presented to the public. 2.3 Public Meetings Task Ou sk 2: Public treach and Coordination Stantec anticipates two public meetings to support transparency and invite 2.1 Community Outreach Plan community feedback: The projects are immediately proximate to residential neighborhoods, popular Meeting #1:To occur after initial design alternatives have been developed. recreational trails, significant creeks,and key transportation routes. To ensure This session will present the various design options, highlighting key meaningful communication and collaboration with stakeholders,the Stantec opportunities,constraints, and trade-offs. The community will be invited to Project Team will work closely with the District Public Information Office to provide feedback that will inform refinement of alternatives. develop a Community Outreach Plan. The plan will be tailored to the Meeting #2:To take place after selection of a preferred alternative. This geographical and social context of the project and will outline the objectives of meeting will detail the chosen design, describe how public and stakeholder community engagement, identify targeted stakeholders, define key messaging, input shaped its development,and outline next steps in the design and and specify proposed outreach methods, messengers, a project timeline,and a implementation process. reporting and feedback mechanism. Key outreach and engagement elements will include: These meetings may be scheduled in coordination with the District Board meetings to encourage broader attendance and engagement. • Stakeholder Advisory Group • Public Meetings 2.4 Web Based Fact Sheet • Web-Based Fact Sheet Up-to-date web-based information serves as a central reference point for An initial outline of this outreach plan will be presented by Stantec at the project stakeholders, enhancing transparency and supporting informed community kick-off meeting and refined collaboratively. involvement. The web-based fact sheet will be a concise and easily navigable living document that includes Frequently Asked Questions (FAQs), contact 2.2 Stakeholder Advisory Group information and project leads, links to relevant documents and meeting materials, key updates and announcements. The District can use this web- As part of early engagement efforts the Stantec Project Team proposes based fact sheet to maintain updates about the project on the District webpage. establishing a Stakeholder Advisory Group during the data collection phase of Overcoming Challenges the process. We anticipate this initial Stakeholder Advisory Group will include Stantec team members, District staff, City of South Lake Tahoe and El Dorado As with any major capital program,there are numerous potential challenges that County staff, homeowners'association leaders, regulators (e.g. Lahontan Water are inherent to the project alternatives and design phase due to factors such as Board)the TRPA and others identified by the District. This group will be an aggressive schedule and coordination of the many individuals involved. presented with project information,then participate in a Stantec-facilitated During design,there are a number of areas that will require input from various workshop to review and discuss engineering alternatives and identify key members of Stantec's integrated team, regulators, and the District staff. A interests and concerns including as pertaining to components such as staging potential challenge to success during design is that District and agency team areas,vegetation removal, construction timing, and water quality and wildlife members have very demanding jobs and already full schedules. Adding more Stantec 8 workshops and meetings can create excess pressure on busy people. To Assumptions address this potential challenge, we will work with you to refine the Project Access for a drill rig will be provided to the project area. Workplan to assign the work group members and set the overall mobilization schedule so that meetings,workshops, conference calls and other activities are Deliverables: balanced with staff capacity. This will benefit the delivery of the project by Draft and final geotechnical investigation report. ensuring we gain the insights and inputs from your key internal stakeholders as the plan for specific program functional guidelines and approaches are set. 3.3 Field Survey, Mapping, and Site Investigations Stantec has included M.A.P.C.A Surveyors (MAPCA) on our team to conduct Task 3: Conduct Field Surveys and Investigations for Project field survey and mapping of the project sites. MAPCA will conduct a field survey Design A _ of the Cold Creek and Trout Creek project areas and tie in topographic and planimetric features within the project areas. These include topography;trees The following tasks may be completed in support of the Alternatives Analysis or greater than 6-inch diameter breast height;exposed rock;significant vegetation; may be completed prior to Phase 2 Project Design depending on project and top,toe and thalweg of streams; up to 6 cross sections of streams at identified District needs. locations; man-mad improvements such as visible utilities, invert elevations at manholes,culverts, ditches, curb and gutter,swales,and other surface drainage, 3.1 Utility Location Service road and parking improvements, structures, and property information. A Stantec has included Tom Nason Utility Location Services (Nason)to conduct boundary survey is not included. initial utility location services for the project. Following field investigation and MAPCA will compile survey information and develop project area maps that initial mapping of utilities in the project area, Nason will utilize ground conform with National CAD and mapping standards in AutoCAD Civil3D. penetrating radar and induction-wire location methods to more accurately Assumptions identify location and depth of existing utilities within the project area. Nason will Boundary survey not included mark the locations and provide depth information that will be ready for field survey and mapping integration. Access to survey areas will be provided. Assumptions Deliverables • There is no guarantee that all utilities will be identified and relevant Draft and final survey maps of project areas. information is obtained. Deliverables • None 3.2 Geotechnical Investigation and Report Stantec has included CME Geotechnical Engineers on our team to conduct a geotechnical investigation and report on the two locations for pipeline crossing rehabilitation. CME will conduct a field investigation and of the areas where potential lift stations will be constructed and also adjacent to the crossing areas to determine soil characteristics relevant to project design. CME will develop a geotechnical investigation report in accordance with local and state requirements to inform future project design. A TRPA Soils/ Hydro report will be completed to accompany the geotechnical report. Stantec 9 FEE ESTIMATE-Utility Pipeline Crossing Assessment-Cold Creek 0 4-� NO, CmuNamel, LehM, D,- R-�bii,t J.hZ,, McRae. �h-.Bill P"-' Sh.d., s- G-.., Hoh,iii, TO=ki. Stephen T.dd Will P. Connor - c.l.. Patricia WWI, ki-i. $265. $246.W $172.W $176. $172.W $22 W $129 W $ 9.w $130.0 $200.0 $246.W $189.w $200.0 $176.W $163.00 $181.00 $152.W $2,500.0 $1.05 $1.05 Woo 8.(DD 62.W 1�.(Do 20.W 68.W 0 61 16.. 58.w 22.W 32.0 48.0 13.W 8.00 4.00 8.(DD 1.00 47,755.0 21,450.0 1 $19915 ij 7.25 199:577.25 $2j2D.W $15,252.00 $26,316.00 $3,520.0 $11, 00 $10,60.00 $11,529.00 $1J12.0 _$2,080.W $11,6W.00 $5,412.0 $6,M.W $9,600.W $2,288.W $1,3(M.W $724.W $1,216.0 $2,500.0 $50,142.75 $22,522.50 $1,885.00 McRae Brian $0.00 $0.00 $0.00 $0.00 $o.00 $0.00 $0.00 Woo $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Woo Woo Woo $2 12000 $1525200 $2631600 $3,520,00 W$11,696,00 $10,600,00 $11,529,00 $1,112,00 $2,080,00 $11.600,00 $22 52251. Units 1 Data Collection,Review,and Alternatives Analysis $101,499.00 1.1 2.00 16.00 16.00 16.00 $1 542.00 1.2 mm... N,22 Mac $430000 25.00 Boo 31,097.00 1.3 D�Coll,01-end E,gl-hg Assessment 2.00 40.00 20.00 30.00 [* Boo 16.00 Boo 1.00 $ 1.4 E.m-...l Cl--d P-idihgft..� 2.00 18.00 4.00 8.00 24.00 8.00 $11,996.00 C.�ln._ 1.5 Geomorphic M.-M nd Review 2.00 5.00 2.00 Mao 25.00 42.00 $1747100 1.6 E.gi..H.g.,id P-iffih' im- 4.00 32.00 lo.00 5.00 16.00 Boo 5.00 Boo 4.00 $17,065.00 1.7 Q..Ifty M4.00O 8.00 K W 2 Public O....h ant Coordination $20,222.00 2.1 ComMu ily Outreach Pl.. 499 4.00 899 $2'22 2.2 St.!,�.l Mviwy .Group 2.00 8 8 8 RUN. 12.3 Pubic M-i"'. 9 1 1 12.00 4.00 $8 268.00 2.4 Web B�F-Sheet 2o go 9 12og g o 18ogo $2,496.00 1 1 1 3 C��.j,=Igd.S.-�..d 1-.tigi-fw $n,856.25 131 1 Ublity Location Services i 199 99 1.90000 3 G-.h,,"'I Investigation..d R.pd 1.00 4.00 47,755.0 13.3 1 Field Sul-and Ma and Site 1,vestiVio,s 1 1 4.00 1 4.00 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 21,450.00 General Manager Paul Hughes Directors ��� • 1950 • W$ � South Tahoe Nick Haven Shane Rornsos Joel Henderson Kelly Sheehan Fublic Utility District Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0014•www.5tpud.u5 BOARD AGENDA ITEM 6e TO: Board of Directors FROM: Brent Goligoski, Senior Engineer MEETING DATE: September 9, 2025 ITEM - PROJECT NAME: Aeration Blower Improvements Project REQUESTED BOARD ACTION: 1) Approve the Proposal to amend existing Task Order No. 24 for Carollo Engineers, Inc., for additional engineering services for the Aeration Blower Improvements Project in an amount not to exceed $146,866; and 2) Authorize the General Manger to execute Amendment B to Task Order No. 24 to the Master Services Agreement with Carollo Engineers, Inc. DISCUSSION: In November 2021, the Board approved a proposal from Carollo Engineers, Inc. (Carollo) for engineering services for the Aeration Blower Improvements Project and in December 2023, the Board approved Amendment A adding additional Scope of Work to include replacement of additional assets identified to be in poor condition during recent condition assessments. District staff has directed additional work which was not accounted for in the original or amended Scope. This Proposal includes additional Scope to add the following elements to the design package and final bid documents as well as to perform services during bidding: • Additional site visits for field verification of electrical system MCC-4 and blower building and dewatering building heating ventilation and air conditiong system components. • Design revisions for providing explosion proof blower design to align with current fire protection standards. • Updates to Programmable Logic Controller tagging for dewatering building equipment. • Updates to the preliminary construction schedule and associated revisions to the front end specifications. • Updates to front end specifications per District revisions to the template since draft designs and incorporation of prequalification of system integrators. • Added air quality monitoring and alarms for the Blower Building. • Relocation of the blower building air compressor to the dewatering building and associated coordination with electrical design. Brent Goligoski September 17, 2025 Page 2 • Bidding period services including preparing addenda, responding to bidders' questions, and attending the pre-bid meeting on-site. Carollo has completed the work on a time-and-materials basis under an existing Master Services Agreement. District staff has reviewed the attached Proposal from Carollo and concurs that the proposed costs are reasonable and beyond the original Scope of Work. Staff is requesting the Board approve the Proposal to amend existing Task Order No. 24 for Carollo Engineers, Inc., for additional engineering services for the Aeration Blower System and Improvements Project in an amount not to exceed $146,866. This will bring the total cost associated with Task Order No. 24 to $698,218. SCHEDULE: Upon Board Approval COSTS: $146,866 ACCOUNT NO: 10.30.8156/BLOSYS BUDGETED AMOUNT AVAILABLE: $5,125,322.42 ($2,876,147.10 rollover from 2024/25; $2,249,175.32) IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ® Yes ❑ No ❑ N/A ATTACHMENTS: Carollo Amendment Proposal and Cost Estimate, Capital Improvement Program Project Summaries CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES 46r NO A CHIEF FINANCIAL OFFICER: YES NO SCOPE OF SERVICES CAROLLO ENGINEERS, INC. (ENGINEER) SOUTH TAHOE PUBLIC UTILITIES DISTRICT(STPUD) (OWNER) DESIGN ADDITIONS AND BID PERIOD SERVICES for AERATION BLOWER IMPROVEMENTS PROJECT PURPOSE The purpose of this document is to define ENGINEER's scope of services and time of completion.The services provided by ENGINEER shall be generally defined as design additions and bid period services for the Project. Major project elements include:demolition of existing diesel engine blower, installation of a new hybrid positive displacement aeration blower, new aeration system controls,aeration basin instrumentation improvements, modifications to the dewatering building HVAC system, replacement of electrical infrastructure throughout the facility including various MCC's. The scope of work includes the following tasks: • Task 1- Design Additions • Task 2—Bid Period Services TASK 1—DESIGN ADDITIONS Task 1.1—Design Additions The design schedule associated with this project was extended by approximately 12 months beyond the initially anticipated bid set submittal date. During this time,several additions were made to the contract documents that were not accounted for in the original scope.The design additions included the following items: • Relocation of the dewatering building new strobic fan closer to the skylight. • Additional site visits for field verification of electrical system including MCC-3 verification since record drawings were inaccurate as well as verification of existing blower building and dewatering building HVAC system components. • Design revisions for providing explosion proof blower design to align with NFPA 820. • Updates to PLC tagging for dewatering building equipment. • Updates to the preliminary construction schedule and associated revisions to the front end specifications. • Updates to front end specifications per STPUD revisions and incorporation of prequalification of system integrators. • Added air quality monitoring and alarms forthe Blower Building • Relocation of the blower building air compressorto the dewatering building and associated coordination with electrical design. FINAL I SEPTEMBER 2025 1 Task 1.2—Extension of Design Period The design period was extended for 12-months from August 2024 to August 2025.The extension required additional project management and coordination internally as well as externally with STPUD staff. Additionally, it required additional coordination with the blower supplier to update their proposal multiple times, provide cost estimate updates, and repackaging of drawings and specifications. Task 1 -Assumptions • The total expended effort associated with Task 1 is 500 hours. TASK 2—BID PERIOD SERVICES Task 2.1—Respond to Questions from Bidders ENGINEER will take the lead in responding to bidders'questions. ENGINEER shall lead the review of the Contractor's requests for substitution in collaboration with OWNER. Task 2.2—Prepare Addenda During the bid period,the ENGINEER shall prepare addenda to provide clarification and resolve errors and omissions identified priorto bid opening. ENGINEER shall update estimate of probable construction cost to account for addenda changes. Each addendum shall include: • Narrative description of changes • Updated or new drawings as needed • Updated or new specification sections as needed • Addenda shall be issued electronically by the OWNER. Task 2.3—Pre-Bid Meeting ENGINEER will attend the pre-bid meeting, participate in the site walk, responding to questions as appropriate. ENGINEER shall prepare the meeting notes and document questions and answers during the pre-bid meeting. Task 2-Assumptions • It is assumed that up to three(3)addenda will be issued • It is assumed that the bid period will have a duration of one month. • It is assumed OWNER will advertise for bids and handle distribution and issuance of contract documents and addenda to prospective bidders • During preparation of addenda,they shall include replacing the full plan sheet with a new sheet. For specifications, any changes to the specifications by addendum should include a new copy of that specification section with the modifications made.This is to facilitate uploading of the addenda to Procore, so each new sheet or section will be the most accessible to view in Procore.This will eliminate the need for providing a conformed set of documents. Task 2-Deliverables • Addenda in electronic PDF format • Updated CAD files for addenda changes to drawings FINAL I SEPTEMBER 2025 2 SCHEDULE The work associated with this scope has been completed as of 08/31/2025. BUDGET Table 1 provides an estimated breakdown of hours per task. Compensation shall not exceed a cost ceiling of $146,866 for Tasks 1 through 2,without amendment of this scope of services. ENGINEER shall submit monthly invoices to OWNER based on ENGINEER's actual labor and expenses accrued each month. FINAL I SEPTEMBER 2025 3 �PMa� 9 amoae ne me Paaoes a Engineers...working Wonders With Water OTHER DIRECT COSTS COSTSUMI.NRV TASK SM1a. Henaenn Barnnw Vadoua Princlpal 4n Project roject $bYpl M EIBC Senlor LAO Grephical Cl.d.I Su0totals PECE SUM1-conaulbnt Tnve CM1arge Manger Engineer MecM1anscal EnE.,,,r Engr a Engr TecM1 CAD Te Suppod Subconeulbnb MarkuP 'I Mbc.Loeb and 2024 BIIlln Raba 3332 3288 52tl f992 $266 $2011 5288 5209 W. $133 XOun Bu M E13.00 Suktoble 5% Pdrdln $O.]00 TOW D.C. Total C.. Column 1 2 3 4 5 6 ] 8 B 10 11 12 13 14 15 16 17 18 1g 20 TASK 1-DESIGN ADDITIONS 1.1 Design Atltl0ions 8 40 w 8 8 86 80 60 80 40 410 $9].]84 $5.330 $0 $0 $0 $0 $560 $5.8B0 $-B. 1.2 Extension dDesign Pericd 18 24 8 0 0 0 0 30 90 $21,070 81,1]0 80 $0 B. $0 $0 $1,1]0 $22,240 Taakt Hours 20 56 64 16 8 W 80 60 Do 70 600 Task1 Budget 36,640 $1Q128 515,552 $5,312 $2,3W $10,008 $23,040 $12,540 SBAOO $2,310 $11818. 58,500 SO EO SO SO 5580 ST,O60 $125,894 TASK 2-BID PERIOD SERVICES 2.1 Respond to Ooesdons lrem Bid— 2 8 4 0 0 0 30 $8.632 $1, $0 $0 $0 $0 $0 $390 ..0. 2.2 Prepare Addenda 8 20 0 0 0 0 aD $9,880 8620 80 $0 $0 $0 $0 5520 $10,204 23 Pre-Bid Meeting 0 0 6 0 0 0 0 0 0 0 8 $1.458 $]B $0 $0 $0 $0 $210 W. V.— Budget $1]28 $2, ]e - $8362 $1,320 $11. $11. W. $Wfi $0 $_ $1.". E988 W f0 EO EO $210 11.111 $289n Taeka 13-1 Bud ST,868 $1.,— $23.814 58,840 33A56 $411. St5.344 $1"'. Wo. ftHI2 $138,608 $]A88 $0 $0 EO EO Sn0 $8,258 5146,806 South Tahoe Public Utility District Capital Improvement Program (CIP) Project Summary etic unury d� Project Name: BLOWER SYSTEM IMPROVEMENTS Project Code: BLOSYS Asset Owner/Dept: Ops, Elec, HM Project Contact: Brent Goligoski Project Management Dept: Eng Project Description/ Benefits Project Status: I 10-yr Plan Jockey blower to replace diesel blower. Efficiency upgrades and address pipe leaks. Blowers, controls, control valves for zone control - pipe leaks TBD. Pipe leaks are odorous air. Current estimate includes blower, controls, amd electrical upgrades. Estimated costs for one blower and electrical upgrades total $1,581,000. Need for Project loperation and Maintenance Impacts Asset Life Extension Addition of Assets Asset Replacement/End-of-Life System Monitoring/Remote Control System Efficiency Reference Document 19-20 CIP Planning CIP No. 70 Project Funding Capital Improvement Expenditures (Millions) Total Year FY24 25 26 27 28 29 30 31 32 33 34 Planning $200,000 21-23 1.21 1.08 1.12 1.15 Design $258,000 21 Construction $4,334,000 25-26 Total Capital Improvement Cost $4,792,000 Funding Source: Capital Project Location and Photos 1 << r • O �.. kilJL 6 Comments Project is scheduled to be constructed with WWTP Fire Alarm System Standardization and WWTP Electrical Submetering for economy of scale. Page 70 4/11/2024 BLOWER SYSTEM IMPROVEMENTS SEWER South Tahoe Public Utility District Capital Improvement Program (CIP) Project Summary etic unury d� Project Name: WWTP FIRE ALARM SYSTEM STANDARDIZATION Project Code: 0 Asset Owner/Dept: Ops, Elec, HM Project Contact: Brent Goligoski Project Management Dept: Eng Project Description/ Benefits Project Status: I 10-yr Plan Three different fire alarm systems were installed for each of the last 3 major projects at the WWTP (Admin/Ops, 2018 Emergency Generator, and Headworks). Pre-qualify these three to bid on upgrading the older fire systems at the WWTP (Filters, Small Generator, Hypo, Bio and Blowers. [The same manufacturer will then be named for the Lower Shops Project.] Need for Project loperation and Maintenance Impacts Reliability/Redundancy Reduced Reactionary Maintenance Asset Life Extension Safety Reference Document 19-20 CIP Planning CIP No. 84 Project Funding Capital Improvement Expenditures (Millions) Total Year FY24 25 26 27 28 29 30 31 32 33 34 Planning 0.09 0.18 Design $25,000 24 Construction $244,000 25 Total Capital Improvement Cost $269,000 Funding Source: Capital Project Location and Photos \► -i `A �; Comments Project is scheduled to be constructed with WWTP Electrical Submetering and Blower System Improvements for economy of scale. Page 84 4/11/2024 WWTP FIRE ALARM SEWER South Tahoe Public Utility District Capital Improvement Program (CIP) Project Summary etic unury d� Project Name: WWTP ELECTRICAL SUBMETERING Project Code: 0 Asset Owner/Dept: Ops Project Contact: Brent Goligoski Project Management Dept: Eng Project Description/ Benefits Project Status: I 10-yr Plan This project installs or replaces power meters on major processes within the WWTP (such as Final/Secondary Pumps, Bio Building, etc), which have no larger projects included in the Ten-Year Plan, and brings pertinent information from all sub-meters into SCADA and the Historian for reporting. Need for Project loperation and Maintenance Impacts Asset Replacement/End-of-Life Reduced Reactionary Maintenance Reliability/Redundancy Reference Document Prop 218 Planning (2018) CIP No. 89 Project Funding Capital Improvement Expenditures (Millions) Total Year FY24 25 26 27 28 29 30 31 32 33 34 Planning 0.04 0.08 0.08 Design Construction $197,000 24 Total Capital Improvement Cost $197,000 Funding Source: Capital Project Location and Photos y 1_,, Comments 5 Project is scheduled to be constructed with Blower System Improvements for economy of scale. Page 89 4/11/2024 WWTP ELECTRICAL SUBMETERING SEWER South Tahoe Public Utility District Capital Improvement Program (CIP) Project Summary etic unury d� Project Name: PLANT ELECTRICAL UPGRADES Project Code: 0 Asset Owner/Dept: Elec, Ops Project Contact: Brent Goligoski Project Management Dept: Eng Project Description/ Benefits Project Status: I 10-yr Plan An Asset Management approach accounts for replacement of 1/3 of WWTP electrical gear every 10 years. Based on results of electrical testing performed 2022, this project will replace gear at the Filter Building and Emergency PS. Need for Project loperation and Maintenance Impacts High Consequence of Failure Reduced Reactionary Maintenance Asset Replacement/End-of-Life Safety Improvements Asset Management Safety Reference Document Prop 218 Planning (2018) CIP No. 78 Project Funding Capital Improvement Expenditures (Millions) Total Year FY24 25 26 27 28 29 30 31 32 33 34 Planning 0.11 0.32 0.45 0.34 0.25 Design $110,000 23 Construction $1,349,000 25-26,33 Total Capital Improvement Cost $1,459,000 Funding Source: Capital Project Location and Photos W� I L -- C .. Comments The first phase of this project is scheduled to construct with Blower System Improvements. Page 78 4/11/2024 PLANT ELECTRICAL UPGRADES SEWER South Tahoe Public Utility District y0UTM TA NO Capital Improvement Program (CIP) Project Summary S - 1_ Project Name: BIO BUILDING ODOR CONTROL& HVAC UPGRADES Project Code: 0 Asset Owner/Dept: HM Project Contact: Brent Goligoski Project Management Dept: Eng Project Description/ Benefits Project Status: I 10-yr Plan This project addresses odor control concerns associated with the solids handling operation by improving dispersion with a strobic fan based, as recommended in 2009 odor modeling. Fan install will likely require roof improvements/modifications as well as improvements to the HVAC system, including replacement of the cicra 2004 HVAC control system, which is obsolete. Need for Project loperation and Maintenance Impacts Reliability/Redundancy Reduced Reactionary Maintenance Other Environmental Benefit Increased Planned Maintenance System Monitoring/Remote Control Reference Document 20-21 CIP Planning CIP No. 80 Project Funding Capital Improvement Expenditures (Millions) Total Year FY24 25 26 27 28 29 30 31 32 33 34 Planning 0.01 0.22 0.46 Design $50,000 24 Construction $640,000 25 Total Capital Improvement Cost $690,000 Funding Source: Capital Project Location and Photos Comments Project is scheduled to construct with Blower System Improvements for economy of scale. Page 80 4/11/2024 BIO BUILDING ODOR & HVAC SEWER South Tahoe Public Utility District y0UTM TA NO Capital Improvement Program (CIP) Project Summary S - 1_ Ac .o Project Name: OPS AND SERVER ROOM HVAC UPGRADES Project Code: 0 Asset Owner/Dept: HM Project Contact: Trevor Coolidge Project Management Dept: Eng Project Description/ Benefits Project Status: I 10-yr Plan This project corrects a known issue with the Ops Buildin HVAC system, which is located above the SCADA Server Room and requires a water connection. A prior incident with the HVAC resulted in a flood in the Server Room. The scope of the project is to relocate the rooftop HVAC system, and to provide ventilation protection systems within the Server Room. Need for Project loperation and Maintenance Impacts Safety Reduced Reactionary Maintenance Reliability/Redundancy Reference Document 20-21 CIP Planning CIP No. 90 Project Funding Capital Improvement Expenditures (Millions) Total Year FY24 25 26 27 28 29 30 31 32 33 34 Planning 0.10 Design Construction $103,000 24 Total Capital Improvement Cost $103,000 Funding Source: Capital Project Location and Photos 1 1 Comments Project is scheduled to construct with the Admin HVAC and the Bio Building HVAC for economy of scale. Page 90 4/11/2024 OPS &SERVER HVAC UPGRADES SEWER South Tahoe Public Utility District T" T"H� Capital Improvement Program (CIP) Project Summary q s - ►_ Project Name: ADMIN HVAC UPGRADES Project Code: 0 Asset Owner/Dept: HM, Elec Project Contact: Julie Ryan Project Management Dept: Eng Project Description/ Benefits Project Status: 10-yr Plan The HVAC System in the Admin Building has web-based controls on a stand-alone system. This project will develop and execute upgrades to the SCADA system to bring in select data from this system. Scope may also include addition/replacement of instruments and HVAC system, as needed to support monitoring and control. Need for Project loperation and Maintenance Impacts System Monitoring/Remote Control Reduced Reactionary Maintenance Reference Document 20-21 CIP Planning CIP No. 77 Project Funding Capital Improvement Expenditures (Millions) Total Year FY 24 25 26 27 28 29 30 31 32 33 34 Planning 0.03 Design Construction $31,000 24 Total Capital Improvement Cost $31,000 Funding Source: Capital Project Location and Photos 71 Comments Page 77 4/11/2024 ADMIN HVAC UPGRADES WATER General Manager Paul Hughes Directors ��� • , • w$`e Tahoe Nick Haven Sha Shane Romsos Joel Henderson public Utility District Kelly Sheehan Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 6f TO: Board of Directors FROM: Brent Goligoski, Senior Engineer Megan Colvey, Director of Engineering MEETING DATE: September 18, 2025 ITEM - PROJECT NAME: Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives Analysis REQUESTED BOARD ACTION: 1) Approve the proposed Scope of Work from Water Systems Consulting, Inc. for the Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives Analysis; and 2) Authorize the General Manager to execute Task Order No. 7 under the Master Services Agreement with Water Systems Consulting, Inc. in the amount of $175,389 for professional consulting services to complete the Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives Analysis. DISCUSSION: Ballast Ponds 1 and 2 are integral components of the District's wastewater treatment process, providing flow equalization and critical storage capacity that enables time-of-use effluent pumping to Luther Pass Pump Station and Diamond Valley Ranch. Both ponds are aging, concrete-lined structures that were last rehabilitated in the 1980's. District Operations recently took Pond 2 out of service due to significant concrete failures and concerns for potential leakage. Pond 1 also shows signs of structural deterioration and is at risk of failure. A 2013 condition assessment ranked the condition of both ponds as poor and recommended rehabilitation by Fall 2018. In 2023, the District observed soil and water draining from existing cracks in the sloped interior wall of Pond 1, indicating potential soil loss and void formation behind the concrete liner. A temporary repair was implemented the following summer, involving epoxy injection to fill cracks and voids along the berm separating Ponds 1 and 2. Ground-penetrating radar and visual inspection confirmed widespread cracking, joint failure, slab buckling, and subgrade voids across the slope of Pond 1 . While the repair allowed short-term operation, the structural integrity of both ponds remains compromised. In early 2025, Pond 2 was officially removed from service due to structural failure and potential leakage. Operations have flagged Pond 1 as also nearing failure and urgent need to repair to avoid service disruption. Both ponds will be needed for equalization storage during the Return Activated Sludge (RAS) Pump Station Replacement project scheduled to begin in 2027. Brent Goligoski September 18, 2025 Page 2 The District is working with Water Systems Consulting, Inc. (WSC) to fast-track planning efforts for long-term rehabilitation, targeting construction readiness by Summer 2026. WSC's scope of work includes: • Geotechnical Evaluation -Subsurface borings, pond core sampling, and ground-penetrating radar to evaluate voids, groundwater conditions, and subgrade stability. • Structural Assessment-Visual inspection, concrete core testing, and strength analysis of pond walls and slabs to determine feasibility or repair versus replacement. • Alternatives Analysis- Development of up to three conceptual rehabilitation/replacement options, including design criteria, layout figures, cost estimates, operational considerations, and permitting needs. • Technical Memorandum and Meetings- Delivery of draft and final technical memorandum and facilitation of review meetings to guide District decision- making. • The requested amount includes an optional allowance of $30,000 for District- directed services to cover related unforeseen work items. • Additional optional tasks including detailed topographical and 3D point cloud surveys are included in the proposal totaling a cost of $22,550, however staff is not requesting approval of these tasks at this time. If needed, staff will return to the Board for approval of an amendment. With Pond 2 out of service and Pond 1 showing signs of imminent failure, a long-term solution is critical to maintaining treatment operations and regulatory compliance. This planning phase will evaluate feasible rehabilitation options and develop a clear technical and financial path forward in alignment with the District's Capital Improvement Plan schedule and operational needs. The proposal from WSC and the CIP Project Summary are attached. The District's Fiscal Year 2025/26 Budget includes a total of $222,257 of available funds for the Wastewater Treatment Plant Ballast Ponds rehabilitation. SCHEDULE: September 2025 through December 2026 COSTS: $175,389 ACCOUNT NO: 10.30.8478; BPONDS BUDGETED AMOUNT AVAILABLE: $222,257 (Rollover from 2024/25) IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ® Yes ❑ No ❑ N/A ATTACHMENTS: WSC Technical and Cost Proposal; Capital Improvement Program Project Summary CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO /AsCHIEF FINANCIAL OFFICER: YES NO Scope of Work WSC WWTP Pond Evaluation & Alternative Analysis This scope of work outlines the services to be provided for the evaluation of two wastewater treatment plant (WWTP) ponds (Ponds 1 and 2). The work includes project management and coordination, condition assessment, and alternative analysis to identify the recommended path forward. Optional tasks are included to enhance condition documentation, facilitate future project phases, and support unforeseen District requests. The results of this work will provide the District with a clear technical basis for decision-making and a documented path forward for pond rehabilitation or replacement. Task 1 Project Management and Coordination This task supports successful project delivery through ongoing progress reporting, schedule and budget tracking, coordination, subconsultant oversight, and quality assurance. 1 .1 Project Administration and Coordination • Prepare monthly progress reports to be submitted with each invoice. • Develop and update project schedule based on progress and District's direction. • Manage subconsultants. 1 .2 Meetings • Hold twice-monthly status calls (up to 12 meetings, 30 minutes each) to review progress, schedule, project needs, decisions, and next steps. • Conduct one in-person kickoff meeting (up to 2 hours) with District staff to define roles and responsibilities, review scope, schedule, and deliverables, and establish data needs. • Conduct one site visit (up to 2 hours) to review issues, operational impacts, and field conditions, and to document findings with photographs. Deliverables: Monthly progress reports and invoices Assumptions: Project duration is assumed to be up to b months. Task 2 Pond Evaluation The purpose of Task 2 is to determine the underlying causes of observed slab distress in the WWTP ponds and to document the condition of pond structures and subgrade to inform the alternatives analysis. 8/22/2025 Page 1 of 5 Scope of Work i WWTP Pond Evaluation & Alternative Analysis WSC 2.1 Geotechnical Investigation • Review background documents and conduct a desktop review of pond record drawings, geologic maps, and available geotechnical data to identify potential hazards and inform field work. • Perform subsurface investigations to evaluate voids, subsurface conditions, and groundwater influence, including: — Ground Penetrating Radar (GPR) scanning of all pond walls and diagonal cross- pond transects on the pond bottoms (up to six days onsite) to detect potential voids, locate reinforcing steel, and provide clearance at planned core and boring locations. — Three pond bottom cores (8-inch) with hand auger sampling and Dynamic Cone Penetrometer (DCP) testing to depths of 5 to 10 feet to characterize subgrade density, bearing capacity, and material type. — Up to four exterior borings to depths of 20 feet to evaluate foundation conditions, groundwater presence, and soil stratigraphy. • Analyze field and laboratory data to assess subgrade stability, groundwater influence, concrete condition, and geotechnical causes of slab distress. 2.2 Structural Evaluation • Review background documents provided by the District to support the structural evaluation. • Conduct a visual concrete condition assessment of pond slabs, walls,joints, and bottoms to document cracking, spalling, joint deterioration, settlement, evidence of piping or groundwater intrusion, and other visible distress, supported by photographic records. The assessment will be performed by the project engineer with remote guidance from the structural engineer. • Extract up to 4 concrete cores (3-inch diameter) per pond for laboratory compressive strength testing and in-place hardness testing (Schmidt hammer) to evaluate concrete quality and strength. • Review test results in the context of observed deterioration to assess remaining structural capacity and inform rehabilitation or reconstruction recommendations. 2.3 Pond Evaluation Technical Memorandum • Summarize findings of the geotechnical investigation, including pond suitability for continued use, recommended subgrade preparation and stabilization, groundwater management measures, and whether rehabilitation or full reconstruction is warranted. • Summarize findings of the structural evaluation, including feasibility of partial restoration versus full reconstruction. 8/22/2025 Page 2 of 5 Scope of Work i WSC WWTP Pond Evaluation & Alternative Analysis • Present a summary of findings from the Draft Pond Evaluation TM and confirm the list of alternatives to be carried forward into full analysis during the Evaluation Outcomes Review meeting (1.5 hours) with the District. Deliverables: (1) One draft and one final Pond Evaluation TM (PDF). (2) Review meeting agenda and minutes. Assumptions: Field work will be coordinated with District staff to avoid conflicts with active infrastructure and operations. Only one geotechnical contractor mobilization & demobilization is assumed for budgetary purposes. Review meeting will be held virtually. Task 3 Alternatives Analysis The purpose of Task 3 is to develop and evaluate viable alternatives for restoring or replacing the WWTP ponds based on the findings of Task 2, considering technical performance, constructability, cost, and long-term reliability. 3.1 Development of Design Criteria • Identify and confirm pond functions including flow equalization, storage, and process support needs. • Determine required pond volume to meet operational requirements. • Define acceptable leakage and infiltration/exfiltration limitations consistent with regulatory expectations. • Establish performance objectives for durability, maintainability, and service life extension. • Document structural, geotechnical, and operational design requirements to guide development of conceptual alternatives. • Facilitate a Design Criteria review meeting (1.5 hours)with the District staff to review operational requirements, performance expectations, and refine the design criteria as necessary. 3.2 Development of Conceptual Alternatives • Identify up to three rehabilitation or replacement alternatives, which may include: — Partial slab and wall reconstruction with subgrade remediation. — Full pond reconstruction in the existing location with improved design and construction methods. — Alternative pond design or relocation to address geotechnical constraints. — Construction of tanks in place of existing ponds. • For each alternative, prepare: — Conceptual layout figures. 8/22/2025 Page 3 of 5 Scope of Work i WWTP Pond Evaluation & Alternative Analysis WSC — Narrative descriptions of proposed improvements. — Identification of permitting and regulatory considerations. — Key construction sequencing and operational impacts. — AACE Class 5 capital cost estimates. 3.3 Evaluation and Selection • Develop a qualitative comparison matrix evaluating each alternative against agreed criteria such as durability, ease of construction, operational impact, cost, and adaptability to future needs. • Facilitate a Ranking Framework Review meeting (1.5 hours) with District staff to refine the evaluation methodology, confirm ranking criteria and weighting factors, and ensure alignment with District priorities before applying the framework. • Apply the confirmed criteria and weightings to rank alternatives. 3.4 Alternative Analysis Technical Memorandum • Document design criteria, evaluation criteria, analysis process, and the basis for selecting the preferred alternative, summarizing the analysis from Tasks 3.1, 3.2, and 3.3. • Include conceptual figures, cost estimates, schedules, and recommendations. • Facilitate an Alternatives Analysis Review meeting (1.5 hours)with the District staff based on the draft TM to ensure alignment prior to finalizing recommendations. Deliverables: (1) Draft Conceptual Alternative Figures, Cost Estimates and Schedules to be provided for alternative analysis review meeting. (2) Review meeting agenda and minutes. (3) Draft and Final Alternative Analysis TM in PDF format. Assumptions: Alternative Analysis Figures will be developed on Aerial Background files. All alternatives will be developed assuming reconstruction or rehabilitation at the existing pond sites. Review meetings will be held virtually. Optional Task 1 Topographic Survey The purpose of this task is to collect topographic survey data prior to the winter season, during which survey fieldwork may be difficult or infeasible. The data will support the next phase of the project (pond rehabilitation or replacement design) and may also be used to enhance condition documentation. • Conduct a detailed topographic survey using total station and/or GNSS equipment to assess settlement. The survey will include pond berms, interior slopes, and adjacent grading. 8/22/2025 Page 4 of 5 Scope of Work WSC WWTP Pond Evaluation & Alternative Analysis Deliverables: Topographic survey data and surface model in Civil 3D Assumptions: Survey coverage will include pond berms and ground grades within 20-30 feet of pond edges. Optional Task 2 Registered Point Cloud Survey The purpose of this task is to create a high-resolution 3D as-built record of the ponds for precise analysis of pond settlement and deformation. • Use a terrestrial laser scanner tied to project survey control with sub-inch accuracy to capture all pond surfaces in greater detail than a standard topographic survey. • Data may be used to support precise settlement, volume, and slope analyses, or to provide clear visual documentation for reports and stakeholder communication. Deliverables: (1 ) Registered point cloud files in industry-standard formats (LAS, E57, or similar). Assumptions: No integration of the point cloud survey with the topographic base map for design is included. Data analysis is excluded from this task. Optional Task 3 District-Directed Services The purpose of this task is to cover the costs of project work items that are unforeseen. A not- to-exceed (NTE) budget of$30,000 is incorporated into this task. This task may be used for: • Additional analysis to support design or evaluation efforts. • Producing updated record drawings that can be directly compared with original construction record drawings to quantify settlement, deformation, or erosion. Labor effort will not be charged to this task unless authorized by the District. 8/22/2025 Page 5 of 5 South Tahoe Public Utility District WWTP Pond Evaluation and Alternative Analysis NIT' ' I 18/22/2025 W J Task • Task Description (1> CL Labor Expenses of L).5 Labor Fee Labor Fee LaborFee Total JFe Jeff La.rence Rob Natoli Michelle Heinrichs s Billing rates,$/hr $380 $340 $240 $170 $180 1 Project Management and Coordination 1.1 Project Administration and 4 12 12 28 $ 6,280 $ $ 6,280 $ 6,280 Coordination 1.2 Meetings 10 20 4 12 46 $ 11,040 $ $ 11,040 $ 11,040 SUBTOTAL 0 14 32 16 12 74 $ 17,320 $ $ 17,320 $ - $ $ $ 17,320 2 Pond Evaluation 2.1 Geotechnical Investigation 4 8 12 $ 3,280 $ $ 3,280 $ 61,619 $ 64,899 2.2 Structural Evaluation 2 4 6 $ 1,640 $ $ 1,640 $ 5,250 $ 6,890 2.3 Pond Evaluation Technical 2 5 20 2 28 57 $ 12,640 $ $ 12,640 $ 12,640 Memorandum SUBTOTAL 2 11 32 2 28 75 $ 17,560 $ $ 17,560 $ 61,619 $ 5,250 $ $ 84,429 3 Alternatives Analysis 3.1 Development of Design Criteria 1 4 12 16 33 $ 7,500 $ $ 7,500 $ 7,500 3.2 Development of Conceptual 1 2 12 24 39 $ 8,260 $ $ 8,260 $ 8,260 Alternatives 3.3 Evaluation and Selection 2 8 20 28 58 $ 13,320 $ $ 13,320 $ 13,320 3.4 Alternatives Analysis Technical 4 7 16 2 36 65 $ 14,560 $ $ 14,560 $ 14,560 Memorandum SUBTOTAL 8 21 60 2 104 195 $ 43,640 $ $ 43,640 $ - $ - $ $ 43,640 COLUMN TOTALS 10 46 124 20 144 344 $ 78,520 $ $ 78,520 $ 61,619 $ 5,250 $ $ 145,389 OT 1 Topographic Survey OT 1.1 Topographic Survey 1 4 5 $ 1,300 $ $ 1,300 $ 14,910 $ 16,210 Topographic Survey TOTAL 0 1 4 0 0 5 $ 1,300 $ $ 1,300 $ - $ $ 14,910 $ 16,210 OT 2 Registered Point Cloud Survey OT 2.1 Registered Point Cloud Survey 1 4 5 $ 1,300 $ $ 1,300 $ 5,040 $ 6,340 Registered Point Cloud Survey 0 1 4 0 0 5 $ 1,300 $ $ 1,300 $ $ $ 5,040 $ 6,340 TOTAL OT 3 District-Directed Services OT 3.1 District-Directed Services 0 $ - $ 30,000 $ 30,000 $ 30,000 District-Directed Services 0 0 0 0 0 0 $ - $ 30,000 $ 30,000 $ $ $ - $ 30,000 TOTAL OPTIONAL TASKS TOTAL 0 10 $ 2,600 $ 30,000 $ 32,600 $ $ $ 19,950 $ 52,550 10%mark-up on direct expenses;5%mark-up for sub-contracted services Mileage will be reimbursed at the prevailing federal milage reimbursement rate in effect at the time of travel Rates are subject to revision as of January 1 each year. South Tahoe Public Utility District W- Capital Improvement Program (CIP) Project Summary o NZ Project Name: WWTP BALLAST PONDS Project Code: 0 Asset Owner/Dept: Ops, HIM Project Contact: Trevor Coolidge Project Management Dept: Eng Project Description/ Benefits Project Status: 10-yr Plan This project will replace, repair, and/or rehabilitate the concrete in the ballast ponds. Considerations include addition of safety rail, replacement of all joint sealant with an appropriate material and recoating all carbon steel pipelines. Updates will prevent rocks and grit being pumped to LPPS and increase lifespan of pumps. Project will also give consideration to underground tanks with increased volume to improve process efficiencies, reduce maintenance, and optimize plant space. Due to accelerated decline in condition over the 2022-23 season,temporary repairs to the center berm, spall removal and crack sealing are being performed in May 2024. A more complete repair or replacement will then immediately be designed in advance of the RAS project. Need for Project loperation and Maintenance Impacts System Efficiency Reduced Reactionary Maintenance Asset Life Extension Safety Improvements Safety Reference Document 19-20 CIP Planning CIP No. 69 Project Funding Capital Improvement Expenditures(Millions) Total Year FY24 25 26 27 28 29 30 31 32 33 34 Planning 0.12 0.16 0.62 1.27 Design $164,000 25 Construction $1,882,000 24&26 Total Capital Improvement Cost $z,046,000 Funding Source: Capital Project Location and Photos qq V4 11111111111111G., �. _ .o <- Ballast --' - _ Pond#1 mdak Ballast Pond #2-> �1i9s7r'207� Comments This project is scheduled to be constructed in conjunction with the Lower Shops Improvements. Page 69 4/11/2024 WWTP BALLAST PONDS SEWER General Manager Paul Hughes . 1�0 • Directors �,NBt h/�te Nick Haven ou r /t Shane Rornsos S {/ Ta o e Joel Henderson --.r- Kelly Sheehan public Utility Eh5trict Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 69 TO: Board of Directors FROM: Brent Goligoski, Senior Engineer MEETING DATE: September 18, 2025 ITEM- PROJECT NAME: Sewer Modeling Support REQUESTED BOARD ACTION: 1) Approve the proposed Scope of Work from Water Systems Consulting, Inc. for Sewer Modeling Support; and 2) Authorize the General Manager to execute Task Order No. 8 under the Master Services Agreement with Water Systems Consulting, Inc. in the amount of $89,432 for professional consulting services to perform Sewer Modeling Support services. DISCUSSION: The District owns and maintains a computer model of our sewer collection system including gravity pipelines, sewer pump stations, and force mains from the pump stations to the Wastewater Treatment Plant. This hydraulic model allows staff to quickly evaluate existing sewer flows, expected flows during both wet and dry weather, and recalibrate the model based on actual measured flows. This tool is used to identify pipes which are undersized and likely to cause sanitary sewer overflows during extreme wet weather events, determine if pipes are large enough to support new large customers, and identify areas needing additional maintenance or replacement. The hydraulic model is used for sizing pumps during pump station rehabilitation projects as well as pipes when they are replaced. The District's sewer model was originally built as part of the 2009 Collection System Master Plan and has been updated and recalibrated multiple times since. The current software has reached the end of its support life and licenses and updates are no longer available. District staff solicited proposals in 2024 for ongoing hydraulic modeling support and selected Water Systems Consulting, Inc. (WSC) as the most qualified consultant. WSC provided minor support and evaluation of our existing model during the past fiscal year. The attached proposal includes Scope scheduled for the current fiscal year including: • Replacement of the District's current modeling software, InfoSWMM o Software selection o Model conversion to selected software o Documenting conversion and preparing a plan for maintaining the model Brent Goligoski September 18, 2025 Page 2 • Extend the model to include all collection system facilities and allocate flows to all facilities • Provide as needed support in an amount not to exceed $20,000 as directed by District staff This work is necessary to maintain and modernize our hydraulic modeling capability for the present and future demands as well as support ongoing designs for Capital Improvement Projects. The District's Fiscal Year 2025/26 Budget includes a total of $90,000 of available funds for these operational costs. SCHEDULE: September 2025 through June 2026 COSTS: $89,432 ACCOUNT NO: 10.30.4405 BUDGETED AMOUNT AVAILABLE: $90,000 IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ❑ Yes ❑ No ® N/A ATTACHMENTS: WSC Technical and Cost Proposal CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES 144 NO CHIEF FINANCIAL OFFICER: YES NO South Tahoe Public Utility District 011 W �`J�Sewer Modeling Support Scope of Work Task 1 : InfoSWMM Replacement WSC will assist the District in transitioning to a new collection system modeling platform to replace InfoSWMM, which is no longer supported by Innovyze. 1.1 Software Selection Potential replacement packages for InfoSWMM include: • EPA-SWMM, a public-domain software package with a limited user interface • InfoWorks ICM, the package marketed by Innovyze for future collection system analyses • SewerGEMS, a package marketed by Bentley Systems that can run in stand-alone mode or within ArcGIS • AquaTwin Sewer, a package marketed by Aquanuity, a relatively new company that was formed by the original founders of Innovyze The best alternative for the District will depend on several criteria regarding the District's needs and plans for future use of the model. Some typical criteria that can be weighed in the selection include: • Up-front and annual licensing cost for desired number of users • Ability to run within ArcGIS Pro or as a stand-along software application • Tools to maintain connectivity between the District's GIS database and the model database • Required complexity of hydraulic calculations to account for special conditions such as surcharging, multiple pumps in a common forcemain, and storage within the system WSC will develop a matrix with initial scoring for the criteria deemed most important to the District. WSC also recommends scheduling demonstrations with software vendors to gain more insight into the most promising packages. WSC will prepare a draft technical memorandum to compare the available packages and make a recommendation based on the District's needs. WSC will facilitate a workshop with District staff to discuss options and select an alternative. WSC will prepare a final technical memorandum incorporating District feedback. 1.2 Model Conversion Converting the model to the new package will require some planning and effort. One scenario of the current InfoSWMM model can be exported to an EPA-SWMM file, and that file can be imported into a new model. There could be information in InfoSWMM fields that is not included in the EPA-SWMM export; this information can be transferred into the new attribute tables based on the facility identification number. Model-specific information about different scenarios, including sanitary loads and I/I response factors, can be copied and used to create additional scenarios in the new model. Page 1 of 3 South Tahoe Public Utility District LLOR I I W ICJ Sewer Modeling Support WSC will migrate the District's collection system model to the selected software package. The initial migration will be based on the dry weather model scenario. WSC will create additional scenarios to reflect the conditions used in recent model calibration efforts (the February 2019 storm, the December 2022 storm, the March 2023 storm, and the 25-year design storm). 1.3 Model Maintenance Plan WSC will develop a plan for future maintenance of the model, including coordination with the District's GIS database. One consideration is that the District's sewer model is currently standalone in regards to GIS and there is no active link between the two databases. As part of this effort, the District would like to evaluate the potential to have a method for syncing this data and eliminate the need to manually update the model as changes are made in GIS. WSC recommends developing a plan for future maintenance of the model, including coordination with the District's GIS database. As new facilities are added to the GIS, they can be imported into the new model using standard and repeatable processes. While the GIS database may contain all the information needed for the model, there can be advantages to controlling what information is brought into the hydraulic model, rather than having an entirely automated link. WSC will work with District engineering and GIS staff to develop a sustainable process that meets the District's needs. 1.4 Document Model Conversion • WSC will develop a draft technical memorandum to document the conversion of the model to the new software platform. • WSC will facilitate a workshop with District staff to discuss the conversion and the model maintenance plan. • WSC will prepare a final technical memorandum that incorporates District feedback. Deliverables: • Draft and final technical memorandum on software selection • Draft and final technical memorandum documenting model conversion • Updated model software files. Assumptions: Deliverables will be submitted electronically. Task 2: Extend Sewer Model to Include all Facilities The District's existing model includes approximately 280 miles of the 324 miles of pipe in the collection system. The District would like to include all pipes in the model to provide flow estimates in the upper reaches of the collection system. This change will likely not impact the analysis of capacity bottlenecks downstream, because flows are being assigned in the current model at a point downstream. However, this change could have several benefits, including: • Providing flow estimates at all pump stations and in all pipelines that reflect the District's best understanding of the flow from upstream customers. Even if they don't exceed the system capacity, these flows can be used to help plan District operation and maintenance activities, such as inspection and rehabilitation projects that may require bypass pumping. • Facilitating the use of automated metering infrastructure (AMI) water consumption data and return-to-sewer factors to assign sanitary loads to the new model, since every customer will be connected to a model pipe. Page 2 of 3 South Tahoe Public Utility District 011 I I W I �`J Sewer Modeling Support • Providing more transparency and broader understanding among District staff of how flow moves through the collection system, rather than being lumped at a downstream flow assignment manhole. • The District may wish to initiate this task after the model synchronization process in Task 1 is completed and ready for use. The newly added pipes may have missing attributes or require topology corrections to maintain connectivity throughout the network. Documenting these changes and making them in the District's GIS database will facilitate future model updates from GIS. The model update could also present an opportunity to update the sanitary flow assignments in the model. The District plans to use AMI data to update the demand loading for the water model. This same information can be used with return-to-sewer factors to generate sanitary flow loading for the sewer model. Using water consumption data could allow more refined estimates of sanitary loading that account for seasonal variation, rather than conservative estimates of peak flow based on land use types. WSC will perform the following subtasks: 2.1 Activate additional infrastructure • Add remaining missing end segments of the system into the model utilizing existing GIS files provided by the District. 2.2 Update sanitary flow assignment • Redistribute sanitary flow assignments to nodes using the District's AMI water consumption data and return-to-sewer factors. • Update pump station flows at any of the small pump stations which currently have zero modeled flow. These flows can be used to help plan District operation and maintenance activities, such as inspection and rehabilitation projects that may require bypass pumping. 2.3 Run and troubleshoot scenarios • Run the new scenarios to validate results and troubleshoot errors. 2.4 Document updates • Provide draft and final technical memos regarding the sewer model extension. • Provide updated model software files. Deliverables: • Draft and final technical memorandum on model extension • Updated model software files. Assumptions: Deliverables will be submitted electronically. Task 3: Sewer Modeling As-Needed Support This task provides as-needed sewer modeling support, upon written request by the District. WSC will offer expertise to help resolve modeling issues, evaluate system performance, and simulate operational scenarios. Individual subtasks will be developed as needed. Work efforts under this task will not exceed $20,000 without prior approval of the District. Page 3of3 South Tahoe Public Utility District Sewer Modeling Support 7/1/2025 LLOJ) W S C WSC • • • • WSC Task • Task Description • ` . • Labor • - . • • ' Hours • ■ Robert Natoli Jeroen Olthof Stephanie Ard Cason Roxanne Roberts Collins Billing rates, $/hr $363 $363 $238 $168 $184 1 InfoSWMM Replacement 1.1 Select new software package 8 1 32 1 41 $ 8,518 $ - $ 8,518 1.2 Convert model to new software 16 4 56 76 $ 16,168 $ - $ 16,168 1.3 Develop model maintenance plan 4 2 24 30 $ 5,960 $ - $ 5,960 1.4 Document model conversion 4 2 16 27 $ 5,894 $ - $ 5,894 SUBTOTAL 2 32 9 128 3 174 $ 36,540 $ - $ 36,540 2 Sewer Model Extension 2.1 Activate additional infrastructure 4 1 24 29 $ 5,722 $ - $ 5,722 2.2 Update DWF flow assignment 16 2 40 58 $ 13,004 $ - $ 13,004 2.3 Run and troubleshoot new scenarios 4 2 24 30 $ 5,960 $ - $ 5,960 2.4 Document model extension 2—d 4 2 24 34 $ 7,054 $ - $ 7,054 SUBTOTAL 2 28 7 112 2 151 $ 31,740 $ - $ 31,740 3 Sewer Modeling As-Needed Support 3.1 Sewer Modeling As-Needed Support 16 8 80 104 $ 21,152 $ - $ 21,152 SUBTOTAL 0 16 8 80 0 104 $ 21,152 $ - $ 21,152 COLUMN TOTALS 4 76 24 320 429 $ 89,432 $ - $ 89,432 10% mark-up on direct expenses; 15% mark-up for sub-contracted services Standard mileage rate $0.625 per mile (or current Federal Mileage Reimbursement Rate) Rates are subject to revision as of January 1 each year. General Manager Paul Hughes 1950 • Directors Nick Haven 7Zomsos South Shane Joel Henderson Fublic Utility Di5trict Kelly Sheehan Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0014•www.stpud.us BOARD AGENDA ITEM 12a TO: Board of Directors FROM: Paul Hughes, General Manager MEETING DATE: September 18, 2025 ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ❑ Yes ❑ No ® N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO �q CHIEF FINANCIAL OFFICER: YES /� NO