HomeMy WebLinkAbout09-18-2025 Minutes50� TAyDF
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A�'C UTILITY DIS�P
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Joel Henderson, Director BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Vice President Shane Romsos, President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 18, 2025
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Romsos, Directors Henderson, Sheehan, Exline
Absent: Director Haven
Staff: Paul Hughes, Andrea Salazar, Ryan Jones, Melonie Guttry, Shannon Chandler, Chris Skelly,
Megan Colvey, Chris Stanley, Laura Hendrickson, Heidi Baugh, Aaron Buckman, Mark Seelos, Cliff
Bartlett, Ryan Lee, Shelly Thomsen, Jeremy Rutherdale, Lauren Benefield, Donielle Morse, Brent
Goligoski
1. PLEDGE OF ALLEGIANCE_
2. COMMENTS FROM THE PUBLIC: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Sheehan/Second Exline/Henderson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline
Yes to approve the Consent Calendar as presented.
a. FOREST SERVICE MUTUAL AIDE AND ASSISTANCE AGREEMENT
(Chris Stanley, Manager of Field Operations)
Approved a renewed Mutual Aide and Assistance Agreement between the South Tahoe
Public Utility District and the Lake Tahoe Basin Management Unit for a term of 20 years.
b. SURPLUS EQUIPMENT SALE
(Heidi Baugh, Purchasing Manager and Cliff Bartlett, Fleet/Equipment Supervisor)
Authorized GovDeals.com to auction South Tahoe Public Utility District surplus at a public
online sale.
c. CALPERS REQUIRED PAY LISTING BY POSITION (Greg Dupree, Accounting Manager)
Adopted Resolution No. 3320-25 which incorporates the Pay Listing by Position for the pay
listing effective August 14, 2025.
REGULAR BOARD MEETING MINUTES: September 18, 2025 PAGE - 2
d. POLYMER SUPPLIES
(Aaron Buckman, Manager of Plant Operations and Heidi Baugh, Purchasing Manager)
Awarded Polymer Purchase Contract to the lowest responsive, responsible bidder, Polydyne
Inc., in the estimated amount of $143,000, plus tax.
e. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $4,438,041.05
f. REGULAR BOARD MEETING MINUTES: AUGUST 21_, 2025
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved August 21, 2025, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Purchase of New CASE Backhoe(Cliff Bartlett, Fleet/Equipment Supervisor) — Cliff Bartlett provided
details regarding the CASE Backhoe and addressed questions from the Board.
Moved Henderson/Second Exline/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to approve the purchase of a new CASE 590SN Backhoe from N&S Equipment
(CASE) through the Sourcewell Purchasing Authority, Bid Contract 0321 19-CNH-1 for the cost of
$178,025.66, not including tax.
b. Purchase of New Pump for Luther Pass Pump Station (Chris Stanley, Field Operations Manager and
Jemery Rutherdale, Field Operations Supervisor) — Jeremy Rutherdale provided details regarding the
new pump for Luther Pass Pumps Station and he, Chris Stanley and Adrian Combes addressed
questions from the Board.
Moved Sheehan/Second Exline/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to authorize the purchase of a new 1,000-horsepower pump for the Luther Pass
Pump Station No. 3 position from Flowserve with non -witnessed performance testing, and
startup assistance in the amount of $701,013.00, plus tax and shipping.
c. California Conservation Corps Sponsor Agreement - 2025 Vegetation Management Project
(Laura Hendrickson, Associate Engineer) — Laura Hendrickson provided details regarding the 2025
Vegetation Management Project with the California Conservation Corps and addressed
questions from the Board.
Moved Romsos/Second Henderson/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to authorize the General Manager to enter into a Sponsor Agreement with the
California Conservation Corps in an amount not to exceed $482,000.
d. Lake Christopher/Golden Bear Sewer Rehabilitation Project (Mark Seelos, Water Resources Manager)
- Mark Seelos provided details regarding the Lake Christopher/Golden Bear Sewer
Rehabilitation Project and he and Megan Colvey addressed questions from the Board.
Moved Exline/Second Romsos/Henderson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline
Yes to approve the Scope of Work from Stantec Consulting Services, Inc. for Engineering and
Planning Services Related to the Lake Christopher/Golden Bear Sewer Rehabilitation Project
REGULAR BOARD MEETING MINUTES: September 18, 2025 PAGE - 3
and authorize the General Manager to execute Task Order No. 3 with Stantec Consulting
Services, Inc. in the amount of $199,577.25.
e. Aeration Blower Improvements Project (Brent Goligoski, Senior Engineer) - Brent Goligoski provided
details regarding the Aeration Blower Improvements Project and addressed questions from the
Board.
Moved Exline/Second Henderson/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to 1) Approve the Proposal to amend existing Task Order No. 24 for Carollo
Engineers, Inc., for additional engineering services for the Aeration Blower Improvements
Project in an amount not to exceed $146,866; and 2) Authorize the General Manger to
execute Amendment B to Task Order No. 24 to the Master Services Agreement with Carollo
Engineers, Inc.
f. Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives Analysis
(Brent Goligoski, Senior Engineer and Megan Colvey, Director of Engineering) - Brent Goligoski provided
details regarding the Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives
Analysis Project and addressed questions from the Board.
Moved Henderson/Second Romsos/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to 1) Approve the proposed Scope of Work from Water Systems Consulting, Inc.
for the Wastewater Treatment Plant Ballast Ponds Evaluation and Alternatives Analysis; and 2)
Authorize the General Manager to execute Task Order No. 7 under the Master Services
Agreement with Water Systems Consulting, Inc. in the amount of $175,389 for professional
consulting services to complete the Wastewater Treatment Plant Ballast Ponds Evaluation and
Alternatives Analysis.
g. Sewer Modeling Support (Brent Goligoski, Senior Engineer) - Brent Goligoski provided details
regarding the Sewer Modeling Support Project and addressed questions from the Board.
Moved Sheehan/Second Exline/Henderson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Yes to 1) Approve the proposed Scope of Work from Water Systems Consulting, Inc.
for Sewer Modeling Support; and 2) Authorize the General Manager to execute Task Order No.
8 under the Master Services Agreement with Water Systems Consulting, Inc. in the amount of
$89,432 for professional consulting services to perform Sewer Modeling Support services.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
Director Exline reported that he represented the Board at the September 17, 2025, Employee
Communications Committee, and he appreciates the kudos to different departments and the
planned leadership opportunities that are being provided. He would like to see the Remote Work
Policy be offered to staff who need flexibility.
Director Sheehan provided details regarding a phone call with Munn CPA's as they reach out to
at least one Board Member on the Finance Committee each audit. There should be a
presentation in December.
Director Henderson provided an overview of the Operations Committee meeting held on
September 9, 2025. Adrian Combes updated the Board regarding the test well sites being drilled.
He further reported there will be a billing insert mailed regarding a monitoring violation the District
recently received for chromium 6, which is a new regulation. The District has always monitored for
total chromium and has always been below the standard. He further reported regarding the E.coli
REGULAR BOARD MEETING MINUTES: September 18, 2025 PAGE - 4
spill at Timber Cove, which was found to be a sewer lateral that had a separated joint and not
related to the District.
President Romsos and Adrian Combes provided details regarding the potholing that is being
done by the District in connection with the lead -based pipe regulation. This work is expected to
be done by Thanksgiving. So far, crews have not found any lead and if the District does not find
any lead service lines, an additional community notification letter will not be necessary. President
Romsos thanked the crews for all their efforts on this project.
8. BOARD MEMBER REPORTS: None
9. STAFF/ATTORNEY REPORTS:
Chris Skelly provided a Cyber Security update including a grant received in the amount of
$187,000 and addressed questions from the Board. The District was one of 95 agencies to receive
funding from the California Office of Emergency Services.
Shelly Thomsen reminded the Board that the District's 75'h Anniversary is on Wednesday,
September 24, 2025, from 4:00 to 6:00 p.m. The community is invited to attend, there will be booths
in the Board Room featuring the different aspects of the system and Wastewater Treatment Plant
tours will be available. In addition, there will be a small celebration at the October 2, 2025, Board
Meeting to commemorate the anniversary.
10. GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• The Alpine County School District has requested utilizing the Diamond Valley Ranch property
for their cross-country ski program. Attorney Jones is working on an Agreement for this purpose.
• The Tahoe Keys Marina new owners have contacted the District requesting to become District
water customers rather than continue with their current supplier Tahoe Keys Property Owners
Association. There is a call tomorrow at 9:30 a.m. to discuss some details and he will report out
at the next Board meeting.
11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
12. BREAK AND ADJOURN TO CLOSED SESSION: 3:43 p.m.
RECONVENE TO OPEN SESSION: 3:54 p.m.
a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Yolo County Superior Court
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
_ADJOURNMENT: 3:55 p.m.
Sh Romsos, Board President
South Tahoe Public Utility District
Melonie Guttry, Executive Ser ices Manager/
Clerk of the Board
South Tahoe Public Utility District