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Home My WebLink About08-07-2025 MinutesA�. 0 rer i 959 �v�` e<<c tJTIL1TV SOUTH TAHOE PUBLIC UTILITY DISTRICT Joel Henderson, Director BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Vice President Shane Romsos, President Nick Exline, Director Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT August 7, 2025 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Romsos, Directors Haven, Henderson, Sheehan, Exline Staff: Paul Hughes, Andrea Salazar, Ryan Jones, Melonie Guttry, Shannon Chandler, Chris Stanley, Heidi Baugh, Greg Dupree, Star Glaze, Cliff Bartlett, Chris Skelly, Ryan Lee, Kyle Ostberg, Jim Kelly, Thea Ragsdale, Lauren Benefield, Ella Thomsen, Megan Colvey, Shelly Thomsen, Liz Kauffman, Adrian Combes 1. PLEDGE OF ALLEGIANCE: 2. COMMENTS FROM THE PUBLIC: None 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:. None 4. ADOPTION OF CONSENT CALENDAR,: Moved Exline/Second Sheehan/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes. to approve the Consent Calendar as presented. a. CALPERS REQUIRED PAY LISTING BY POSITION (Greg Dupree, Accounting Manager) Adopted Resolution 3319-25 which incorporates the Pay Listing by Position for the pay listing effective July 3, 2025. b. 2023-2025 SEWER LINE SPOT REPAIRS AND LATERAL ABANDONMENT SERVICES. (Richard Jones, Collection and Effluent Operations Supervisor and Heidi Baugh, Purchasing Agent) Approved Change Order No. 1 to final quantities completed in the amount of <58,375>; and 2) authorized the General Manager to work with staff to finalize and approve (a) Notice of Completion for recordation with the El Dorado County Clerk, and (b) Closeout Agreement and Release of Claims for Robotic Sewer Solutions Inc. for the 2023-2025 Sewer Line Spot Repairs & Lateral Abandonment Services Contract. REGULAR BOARD MEETING MINUTES: August 7, 2025 PAGE - 2 c. 2025 GARDNER MOUNTAIN TANKS RECOATING PROJECT - REBID (Taylor Jaime, Staff Engineer II and Megan Colvey, Director of Engineering) Authorized the General Manager to execute Change Order No. 1 to Unified Field Services Corporation in the amount of $86,399.19. d. JUNE 30, 2025 PRELIMINARY FISCAL YEAR END FINANCIAL STATEMENTS (Andrea Salazar, Chief Financial Officer) Received and filed the June 30, 2025 Preliminary Income Statement and Balance Sheet Reports. e. FINANCE COMMITTEE CHARTER (Andrea Salazar, Chief Financial Officer) Approved Finance Committee Charter. f. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Received and filed Payment of Claims in the amount of $5,383,943.06 g. REGULAR BOARD MEETING MINUTES: July 17, 2025 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved July 17, 2025, Minutes 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION:. None 6. ITEMS FOR BOARD ACTION: a. Purchase of Fleet Trucks (Cliff Bartlett, Fleet/ Equipment Supervisor) - Cliff Bartlett provided details regarding the Purchase of Fleet Trucks and addressed questions from the Board. Moved Shehan/Second Exline/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to authorize the purchase of one bucket lift truck, and one Ford F350 utility bed truck, through the National Auto Fleet Group competitively bid Sourcewell Contract No. 091521-NAF in an amount not to exceed $309,000, including tax and delivery fees. b. Sewer Line Spot Repair and Lateral Abandonment Services (Richard Jones, Collections and Effluent Operations Supervisor and Chris Stanley, Manager of Field Operations) - Chris Stanley provided deails regarding the Sewer Line Spot Repair and Lateral Abandonment Services and addressed questions form the Board. Moved Henderson/Second Exline/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline, Yes to authorize staff to advertise for construction bids for the Sewer Line Spot Repair and Lateral Abandonment Services Contract. c. Ordinance Amending the Terms of the Low -Income Customer Assistance Program (Ryan Lee, Customer service Manager) — Ryan Lee provided details regarding the Ordinance Amending the Terms of the Low -Income Customer Assistance Program and addressed questions from the Board. Moved Romsos/Second Sheehan/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to (1) Adopt Ordinance No. 596-25, an Ordinance of the South Tahoe Public Utility District, amending Administrative Code Section 6.1.9 regarding the Low -Income Customer Assistance REGULAR BOARD MEETING MINUTES: August 7, 2025 PAGE - 3 Program; and (2) Approve an ongoing annual budget of $285,000 for Tier 1 and $10,000 for Tier 2 of the Low -Income Customer Assistance Program. d. Liability Claim Against South Tahoe Public Utility District Received from Robert Bailey (Ryan Lee, Customer service Manager) - Rvan Lee provided details regarding the Liability Claim against the South Tahoe Public Utility District received from Robert Bailey and addressed questions from the Board. Moved Sheehan/Second Haven/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to reject the Claim against South Tahoe Public Utility District for losses allegedly sustained by Robert Bailey. 7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS: None 8. BOARD MEMBER REPORTS: Director Exiine requested a solar project update and Medan Colvey reported that the permit has not yet been approved by the City. Director Henderson provided details regarding the recent California Association of Sanitation Agencies (CASA) Conference and reported that he has PowerPoint presentations from the sessions he attended if anyone is interested. The District received a Milestone Achievement plaque from CASA in recognition of the District's 75'h anniversary. 9. STAFF/ATTORNEY REPORTS: Lauren Benefield introduced Ella Thomsen and Theo Ragsdale, Civic Spark fellows. Both of their internships will finish on August 22, with Theo Ragsdale returning for a second term in Engineering and Ella Thomsen continuing her education in London. They provided a PowerPoint presentation outlining the work they have completed over the past year and addressed questions from the Board. Chris Skelly provided details regarding the Americans with Disabilities Act Compliance and outlined the District's solution and addressed questions from the Board. The Board congratulated staff for finding an affordable solution so quickly, saving the rate payers thousands and demonstrating the efficiency of the District. 10. GENERAL MANAGER REPORT: None 11. NOTICE OF PAST AND FUTURE MEETINGSIEVENTS 12. BREAK AND ADJOURN TO CLOSED SESSION. 2:58 p.m. RECONVENE TO OPEN SESSION: 3:54 p.m. a. Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. No reportable Board Action b. Pursuant to Section 54957 of the California Government Code, Closed Session may be held regarding public employee evaluation for unrepresented employee position - General Manager. REGULAR BOARD MEETING MINUTES: August 7, 2025 PAGE - 4 No reportable Board Action 13. ITEMS FOR BOARD ACTION a. General Manager Salary (Liz Kauffman, Human Resources Director) - Liz Kauffman provided details regarding the General Manager Salary step increase and recommended the Boad approve the increase in accordance with the General Manager's Contract. Moved Exllne/Second Sheehan/Henderson Yes/Haven Yes/Romsos Yes/Sheehan, Yes/Exllne Yes to approve the General Manager's Salary for 2025-2026 Contract year in the amount of $25,720.59 per month, effective August 14, 2025. ADJOURNMENT: 3:56 p.m. Melonie Guttry, Executive Services Manager/ Clerk of the Board South Tahoe Public Utility District 3,., P"", Shane Romsos, Board President South Tahoe Public Utility District