HomeMy WebLinkAbout2025.05.15 Attachment to Agenda Item 6f
South Tahoe
Public Utility District
Memorandum
Date: May 14, 2025
To: Board of Directors
Paul Hughes, General Manager
From: Laura Hendrickson, Associate Engineer
Subject: Recommendation for Bid Award
Bijou 1 Waterline Replacement Project
As indicated in the attached memorandum and summary by the Contracts Specialist,
Staff has found irregularities in the two apparent low bids received. There is an important
distinction, however, between irregularities that are immaterial and ones that are material.
Immaterial irregularities may be waived by the Governing Board, in its discretion.
Irregularities which give the bidder an unfair competitive advantage, contain errors that
would permit the bidder to withdraw its bid, or put the District’s funding at risk, are
considered material and may not be waived.
The apparent low bid received from White Rock Construction, Inc. (WRC) for the Bijou 1
Waterline Replacement Project (Project) contains only minor irregularities.
Three immaterial irregularities were found in the Bid Forms of WRC. Staff also identified a
minor irregularity in the subcontractor list submitted by WRC, noting that two
subcontractors were listed as performing the same scope of work, which can be in conflict
with the Public Contracting Code. Upon District request, WRC provided a letter clarifying
that each subcontractor would be assigned to distinct, bifurcated areas of the project, with
verifiable differences in their respective roles.
Another requirement of funding is that the bidders perform a Good -Faith Effort (GFE) to
seek participation by Disadvantaged Business Enterprises (DBE). Staff performed a
review of the low bidder’s DBE documentation and found no significant irregularities and
that they had performed a satisfactory GFE in accordance with funding requirements.
Staff recommends that the Board: 1) Find minor irregularities in the bid from White Rock
Construction, Inc. to be immaterial and waive immaterial irregularities; 2) Award Project to
the lowest responsive, responsible bidder, White Rock Construction, Inc. in the amount of
$3,918,930.00; and 3) Authorize the General Manager to enter into a Reimbursement
Agreement with the City of South Lake Tahoe to provide road repairs related to the Bijou
1 Waterline Replacement Project in an amount not to exceed $662,500.00.
South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ● Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date: May 14, 2025
To: Board Members, Paul Hughes
From: Starlet Glaze, Contracts Specialist
Subject: Bijou 1 Waterline Replacement Project
At 2:00 PM on Thursday May 8, 2025, we received four (4) electronic bids via PlanetBids for the
above-referenced project. The bids submitted ranged from $3,918,930.00 to $4,652,860.00. The
engineer’s estimate was $4,128,975.00. A careful review and analysis of the lowest bid received
showed only three minor deviations. See attached spreadsheet and list of deviations for full
breakdown of each bid.
White Rock Construction, Inc. is the apparent low bidder, with only three minor deviations noted.
I contacted the Contractors State License Board and confirmed the following:
• License Number: 640958
• Status: Current and active
• Expiration Date: July 31, 2026
• Entity Type: Corporation
• License Classification: Class A – General Engineering
Additionally, I verified with the California Department of Industrial Relations that White Rock
Construction, Inc. is properly registered under PWCR Number 1000011381.
Bijou 1 Waterline Replacement Project
Bid Opening: May 8, 2025, at 2:00 p.m.
Deviations and information gathered during bid analysis of the two lowest bids:
White Rock Construction, Inc.:
• List of Subcontractors:
o The entity names of two of the subcontractors listed on the Bid form did not
match either the California Contractor’s State License website or the
California Department of Industrial Relations (CA DIR). We were, however,
able to verify the correct entity names, and that the subcontractors have an
active California License, and are registered and current with the CA DIR.
o The address of one of the subcontractors listed on the Bid Form did not
match either the California Contractor’s State License website or the
California Department of Industrial Relations (CA DIR). We were, however,
able to verify that both addresses are currently active and are used for
receiving company correspondence.
• Bidder’s General Information:
o The name, address, and phone number of the surety company were
provided. Only the name of the agent was included. However, we were able
to verify that the Bid Bond is valid, and that the surety company meets the
District’s specifications.
Vinciguerra Construction, Inc.
• Equipment Materials and Supply List
o One of the Equipment and Suppliers listed on the Bid form was spelled
incorrectly. We were however able to verify the correct entity name and that
they meet District requirements.
Advertised on 03/21/2025
Bid Opening on May 08, 2025 2:00 PM (PDT)
Item
Num Description
Unit of
Measure Quantity
White Rock
Construction, Inc.
Vinciguerra
Construction, Inc.
Flowline Contractors
Inc.
Burdick Excavating Co.,
Inc.Engineer's Estimate
1
Mobilization and Demobilization. (Note: this lump sum figure cannot exceed 10 percent of the total cost of the total bid
(excluding this item.)LS 1 $78,000.00 $165,000.00 $103,206.00 $265,820.00 $229,600.00
2 Construction Traffic Control LS 1 $86,000.00 $45,000.00 $38,701.00 $150,000.00 $153,100.00
3 Sheeting, Shoring and Bracing or Equivalent Method LS 1 $22,000.00 $20,000.00 $19,079.00 $15,000.00 $20,500.00
4 Erosion Control Measures and Other Required BMPs LS 1 $11,200.00 $30,000.00 $40,104.00 $25,000.00 $44,200.00
5 Groundwater Dewatering LS 1 $6,000.00 $10,000.00 $18,671.00 $15,000.00 $17,500.00
6 Surveying LS 1 $39,000.00 $50,000.00 $33,260.00 $30,000.00 $15,000.00
7 Pre-Layout Potholing LS 1 $44,000.00 $25,000.00 $304,155.00 $50,000.00 $50,000.00
8 As-Directed Pothole EA 5 $5,000.00 $2,500.00 $3,690.00 $2,500.00 $1,250.00
9 Install Fire Hydrant EA 18 $291,600.00 $270,000.00 $279,882.00 $324,000.00 $316,800.00
10 2-inch HDPE Water Main LF 187 $14,960.00 $18,700.00 $20,383.00 $16,830.00 $28,050.00
11 8-inch Restrained C900 DR14 Water Main LF 1670 $323,145.00 $384,100.00 $377,420.00 $400,800.00 $367,400.00
12 8-inch C900 DR18 Water Main LF 5730 $1,103,025.00 $1,117,350.00 $928,260.00 $1,346,550.00 $1,146,000.00
13 2-inch Blow-Off Valve EA 2 $30,000.00 $17,000.00 $18,366.00 $19,000.00 $5,000.00
14 2-inch Curb Stop EA 1 $1,000.00 $1,000.00 $1,933.00 $1,500.00 $1,000.00
15 2-inch Gate Valve EA 1 $1,300.00 $1,000.00 $1,981.00 $1,750.00 $2,300.00
16 8-inch Gate Valve EA 33 $118,800.00 $99,000.00 $114,345.00 $165,000.00 $115,500.00
17 3/4-inch Water Service (Connected to Existing Meter)EA 107 $535,000.00 $481,500.00 $544,630.00 $395,900.00 $374,500.00
18 1-inch Water Service (Connected to Existing Meter)EA 24 $132,000.00 $120,000.00 $133,416.00 $96,000.00 $91,200.00
19 1-1/2-inch Water Service (Connected to Existing Meter)EA 5 $30,500.00 $30,000.00 $31,440.00 $43,000.00 $20,000.00
20 2-inch Water Service (Connected to Existing Meter)EA 2 $15,000.00 $17,000.00 $15,690.00 $19,500.00 $9,000.00
21 Cut, Cap, and Abandon Existing Main EA 5 $13,000.00 $5,000.00 $42,335.00 $4,000.00 $14,250.00
22 Fill Abandoned Waterlies with Slurry CY 4 $3,800.00 $10,000.00 $31,084.00 $28,000.00 $2,000.00
23 Abandon Valve EA 14 $8,400.00 $7,000.00 $14,868.00 $7,000.00 $21,000.00
24 Remove and Salvage Existing Fire Hydrant EA 3 $6,900.00 $2,400.00 $18,849.00 $2,250.00 $6,000.00
25 Remove and Replace Existing Hydrant and Connect to Existing Valve EA 4 $56,800.00 $72,000.00 $61,500.00 $54,000.00 $60,000.00
26 Additional 1-foot Depth of Excavation, Backfill, and Vertical Pipe and Fittings LF 50 $2,500.00 $2,500.00 $1,550.00 $16,000.00 $5,000.00
27 4-inch Trench Patch SF 45000 $454,500.00 $495,000.00 $438,750.00 $630,000.00 $517,500.00
28 3-inch Miscellaneous Patch Paving SF 4000 $40,600.00 $60,000.00 $72,000.00 $60,000.00 $88,000.00
29 3/4-inch Water Service with Water Mater EA 4 $24,200.00 $34,000.00 $28,400.00 $22,000.00 $20,000.00
30 Tie-In At Fremont Ave STA 12+05.64 EA 1 $7,900.00 $7,000.00 $16,851.00 $11,000.00 $11,000.00
31 Tie-In At Juniper Ave STA 9+91.36 EA 1 $22,000.00 $24,000.00 $27,367.00 $25,000.00 $20,000.00
32 Tie-In At Juniper Ave STA 20+10.40 EA 1 $25,500.00 $25,000.00 $27,718.00 $30,000.00 $20,000.00
33 Tie-In At Takela Ave STA 14+50.45 EA 1 $11,800.00 $7,000.00 $16,844.00 $20,000.00 $11,000.00
34 Tie-In At Long Valley Ave STA 10+20.82 EA 1 $23,700.00 $24,000.00 $27,374.00 $29,000.00 $20,000.00
35 Tie-In At Long Valley Ave STA 20+83.60 EA 1 $24,500.00 $24,000.00 $27,374.00 $30,000.00 $20,000.00
36 Tie-In At Pickett Ave STA 12+36.26 EA 1 $23,000.00 $24,000.00 $27,374.00 $30,000.00 $20,000.00
37 Remove and Place Curb and Gutter LF 14 $1,050.00 $700.00 $5,964.00 $4,060.00 $1,050.00
38 Remove and Place Sidewalk SF 38 $1,900.00 $950.00 $4,218.00 $3,800.00 $1,900.00
39 Remove and Reset Mailbox EA 5 $1,250.00 $1,250.00 $3,090.00 $2,750.00 $2,500.00
40 Remove and Stump Grind 15" Tree EA 1 $2,400.00 $3,000.00 $3,256.00 $3,000.00 $5,000.00
41 Non-Excavatable Rock Removal (Revocable)CY 119 $35,700.00 $1,190.00 $90,916.00 $17,850.00 $14,875.00
42 Contingency Work LS 1 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00
$3,718,930.00 $3,774,140.00 $4,056,294.00 $4,452,860.00 $3,928,975.00
43 As-Needed Water System Improvements LS 1 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00
44 As-Needed Sewer System Improvements LS 1 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00
$200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00
$3,918,930.00 $3,974,140.00 $4,256,294.00 $4,652,860.00 $4,128,975.00
Subtotal
Total
Subtotal
Bijou 1 Waterline Replacement Project