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Home My WebLink About06-18-2025 Minuteso%3TK TANo AGSd°•e� r 950 ti4A�c G UTILITY � �R SOUTH TAHOE PUBLIC UTILITY DISTRICT Joel Henderson, Director BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Vice President Shane Romsos, President Nick Exline, Director Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT June 18, 2025 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Romsos, Directors Henderson and Exline Absent: Directors Haven and Sheehan Staff: Paul Hughes, Andrea Salazar, Ryan Jones, Melonie Guttry, Shannon Chandler, Laura Hendrickson, Chris Stanley, Adrian Combes, Mark Seelos, Brent Goligoski, Megan Colvey, Ross Cole, Heidi Baugh, Matthew Kallas, Devin Adams, Brentl Goligoski, Ryan Lee, Star Glaze, John Sheridan, Donielle Morse, Ross Cole, Shelly Thomsen, Jennifer Marshall, Lauren Benefield 1. PLEDGE OF ALLEGIANCE: 2. COMMENTS FROM THE PUBLIC: None 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:. None 4. ADOPTION OF CONSENT CALENDAR: Moved Ex Fine/Second Henderson/Henderson Yes/Haven Absent/Romsos Yes/Sheehan Absent/Exllne Yes to approve the Consent Calendar as presented. a. 2025 VEGETATION MANAGEMENT PROJECT (Laura Hendrickson, Associate Engineer) Authorized the General Manager to amend Task Order No. 1 in an amount not to exceed $94,300 with Dudek Consulting. b. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Received and filed Payment of Claims in the amount of $2,403,301.06 c. REGULAR BOARD MEETING MINUTES: June 5, 2025. (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved June 5, 2025, Minutes REGULAR BOARD MEETING MINUTES: June 18, 2025 PAGE - 2 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None 6. ITEMS FOR BOARD ACTION: a. Luther Pass Pump Station Pump Rebuild (Chris Stanley, Field Operations Manager and Jeremy Rutherdale, Field Operations supervisor) - Chris Stanlev provided details regarding the Luther Pass Pump Station Pump Rebuild project and addressed questions from the Board. Moved Henderson/Second Exline/Henderson Yes/Haven Absent/Romsos Yes/Sheehan Absent/Exline Yes to authorize the purchase of a rebuilt 700 horsepower pump for the Luther Pass Pump Station from Flowserve in the amount of $248,847, plus tax and shipping. b. C-Line Agreement Addendum No. 1 (Adrian Combes, Director of Operations) - Adrian Combes provided details regarding the C-Line Agreement Addendum No. 1 and addressed questions from the Board. John Sheridan provided details regarding the wastewater operations of Desolation Hotel Hope Valley. Director Exline disclosed that he works with the Pipkin Family who owns the resort, but that work does not have a connection to this project. Moved Exline/Second Romsos/Henderson Yes/Haven Absent/Romsos Yes/Sheehan Absent/Exline Yes to authorize Master C-Line Agreement Addendum No.1 with Alpine County. c. Al Tahoe/Bayview Well Backup Power and Al Tahoe Rehabilitation (Mark Seelos, Water Resources Manager) - Mark Seelos provided details regarding the Al Tahoe/Bayview Well Backup Power and Al Tahoe Rehabilition Project and addressed questions from the Board. Moved Henderson/Second Romsos/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Absent/Exline Yes to (1) Find minor irregularities in the bid from Resource Development Company, LLC to be immaterial, and waive minor irregularities; and (2) Award the project to the lowest responsive, responsible bidder, Resource Development Company, LLC, in the amount of $5,503,000. d. Aeration Blower System Improvements Project (Brent Goligoski, Senior Engineer) — Brent Goliaoski provided details regarding the Aeration Blower System Improvements Project and addressed questions from the Board. John Sheridan provided input regarding the operational side of this project. Moved Exline/Second Henderson/Henderson Yes/Haven Absent/Romsos Yes/Sheehan Absent/Exline Yes to 1) Approve staff's recommended list of pre -qualified system integrators for bidding; 2) Approve the list of named products to be listed without alternative in the Contract documents; and 3) Authorize staff to advertise for construction bids for the Aeration Blower System Improvements Project. e. Herbert Walkup Pipeline Replacement Project (Brent Goligoski, Senior Engineer) — Brent Goliaoski provided details regarding the Herbert Walkup Pipeline Replacement Project and addressed questions from the Board. Moved Henderson/Second Romsos/Henderson Yes/Haven Absent/Romsos Yes/Sheehan Absent/Exline Yes to 1) Approve Change Order No. 1 to Vinciguerra Construction, Inc., in the amount of <$339,056.79>; and 2) Authorize the General Manager to execute Change Order No. 1 REGULAR BOARD MEETING MINUTES: June 18, 2025 PAGE - 3 f. Upper Truckee Pump Station Rehabilitation Project (Brent Goiigoski, Senior Engineer) — Brent GoliaosRi provided details regarding the Upper Truckee Pump Station Rehabilition Project and addressed questions from the Board. Moved ExIiine/Second HendersonlHenderson Yes/Haven AbsentlRomsos Yes/Sheehan. AbsentlExline Yes to 1) Approve Change Order No. 1 to T&S Construction Co., Inc., in the amount of $171,665.71; and 2) Authorize the General Manager to execute Change Order No. 1. g. Return Activated Sludge Pump Station Building Rehabilitation Project - Environmental Permitting (Megan colvey, Director of Engineering) — Meaan Colvev provided details regarding the Return Activated Sludge Pump Station Building Rehabilitation Project and addressed questions from the Board. Moved Exline/Second Henderson/Henderson Yes/Haven AbsentlRomsos Yes/Sheehan AbsentlExline Yes to authorize the General Manager to execute Amendment B to Task Order No. 31 under the Master Services Agreement with Sierra Ecotone Solutions in the amount of $48,466.42 for additional environmental permitting services. h. Sensus Automated Metering Infrastructure Base Station (Ross Cole, Inspections Supervisor) - Ross Cole provided details regarding the Sensus Automated Metering Infrastructure Base Station and addressed questions from the Board. Moved Romsos/Second HendersonlHenderson Yes/Haven AbsentlRomsos Yes/Sheehan AbsentlExline Yes to 1) Authorize exception to bidding procedures as outlined in the Purchasing Policy, and 2) Authorize South Tahoe Public Utility District to enter into Contract for the purchase and installation of an additional Automated Metering Infrastructure system from Western Nevada Supply in an amount not to exceed $123,870.40. 7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS: ❑irector Exline provided details regarding the Finance Committee Meeting held this afternoon at 12:00 p.m. Paul Huaihes added that one of the District's largest expenses is related to Calpers in the unfunded liability portion and that the District's liability is less than most public agencies. The 115 Trust Fund discussed at the Finance Committee meeting today, could pay down the unfunded liability sooner which is the goal. Director Henderson and President Romsos provided details regarding the Operations Committee Meeting held on June 10, 2025. 8. BOAR❑ MEMBER REPORTS: None 9, STAFF/ATTORNEY REPORTS: Lauren Benefield provided a PowerPoint presentation regarding Water Conservation Incentives. Ryan Lee provided an update regarding the Customer Service Assistance Program. The Tier One and Tier Two programs are funded by property tax revenue. The Board discussed the program and a potential budget or cap on this program. The Board directed staff to continue this discussion at the Finance Committee level, and to bring a recommendation to the full Board on a future Agenda to establish a budget for this program. Donielle Morse announced that El Dorado Water Agency grant for Wildfire Resilience Planning Project has been approved. The District has received an invitation to apply for funding for the REGULAR BOARD MEETING MINUTES: June 18, 2025 PAGE - 4 Hazard Mitigation Grant Program and, the District is working with Liberty Utilities to utilize their incentive program for a rebate for the energy effiency improvements for the Blower Project. 10. GENERAL MANAGER REPORT: Paul Huahes reported on several items: • Reminded the Board that the General Manager's annual review is approaching and that they should expect a contact from Liz Kauffman in Human Resources to start the process. He further provided an estimated timeline for the process. 11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS 12. BREAK AND ADJOURN TO CLOSED SESSION:. 4:13 p.m. RECONVENE TO OPEN SESSION: 4:52 P.M. a. Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. No reportable Board Action ADJOURNMENT: 4:53 p.m. Melonie Guttry, Executive Services Manager/ Clerk of the Board South Tahoe Public Utility District Y!,- r4-"" Shane Romsos, Board President South Tahoe Public Utility District