HomeMy WebLinkAboutTask Ordre #1ASEWER KNOWLEDGE SERVICES LLC
AMENDMENT A TO TASK ORDER NO. 1
CONSULTING SERVICES
This Task Order is made and entered into as of the 2nd day of May 2019 by and between South Tahoe Public
Utility District, hereinafter referred to as "DISTRICT" and Sewer Knowledge Services LLC hereinafter referred
to as "CONSULTANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement
dated August 27, 2018 and as specifically hereinafter set forth, the parties do hereby agree as follows:
PURPOSE
The purpose of this Amendment A to Task Order No. 1 is to raise the cost ceiling and extend the
schedule to accommodate additional continued work for professional services for the Pipeline
Assessment Certification Program (PACP) coding. The rest of the Task Order No.1 remains in full
force and effect, and directs CONSULTANT to provide professional civil engineering services
for the Pipeline Assessment Certification Program (PACP) coding of Panoramo 360 Mainline
inspection data including quality assurance and quality control of codes by a senior level
National Association of Sewer Service Companies (NASSCO) PACP/MACP/LACP trainer.
SCOPE OF WORK
The scope of services for this Amendment A to Task Order No. 1 is contained above in "Item 1,
Purpose" of this document, and in the CONSULTANT's written quote attached hereto, marked
Exhibit "A", and incorporated herein by this reference as part of this Task Order.
STAFFING
Staffing will consist of Eric Sullivan, Sr. Project Manager, QA/QC; Nicholas Aguon, Condition
Assessment Technician; and Robert Swords, Assistant Project Manager. CONSULTANT shall not
change staffing without approval by DISTRICT. Any changes shall provide for equivalent qualifications
as far as possible and practical.
DISTRICT RESPONSIBILITIES
DISTRICT agrees that its officers and employees will cooperate with CONSULTANT in the
performance of services under this Task Order and will provide documentation and information in
District's possession as requested.
5. TIME OF PERFORMANCE
The completion date from this Task Order No.1, including Amendment A, is June 30, 2019. At which
time CONSULTANT will complete a QA/QC of the remaining data and send all files electronically or on
a hard drive to South Tahoe Public Utility District.
6, PAYMENT
Payment to CONSULTANT for services performed under this Amendment A to Task Order No.1 shall
be as provided in Article IV of the 8/27/2018 Master Non -Grant Agreement and shall not exceed Nine
Thousand Dollars ($9,000.00). The cost ceiling for Task Order No. 1 and all amendments related
thereto is Thirty -Nine Thousand Dollars ($39,000.00) unless the scope of work is changed and an
increase is authorized by the DISTRICT.
7. INSURANCE COVERAGE
CONSULTANT's Errors & Omissions coverage shall be $1,000,000 aggregate with a deductible of not
more than $5,000 for the duration of this Task Order.
8. LABOR CODE REQUIREMENTS
All State of California prevailing wage laws must be complied with in the performance of work related
to this Task Order. These include, but are not limited to, Labor Code Sections 1720 through 1860.
9. EFFECTIVE DATE
This Task Order No. 1A will be in effect upon District Board's approval on May 2, 2019, and upon
execution of same by all parties.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and Clerk of the Board
of the South Tahoe Public Utility District, and CONSULTANT has caused this Task Order to be executed the
day and year first above written.
S9UTH TAI-a PUB IC UTILITY DISTRICT
May 2, 2019
J le, P.E., M.B.A. General Manager/Engineer Board Approval Date
Attest M�10 �Zu�'yJ
Melonie Guttry, Clerk of Board
SEWER KN WLEDGES I ES LLC
Eric Sullivan, Owne►!Prin ip
EXHIBIT A
SEW.--- R
KNOWLE GE
9732 59th Ave S, Seattle, WA 9811'
Phone: (206)457-7510
Email: sawerknowledge@gmall.com
DESCRIPTION
:Coding of PANORAMO 350 Mainline Data In W InCan VX NASSCO
; PACP VS Forms(;Co n i Per LF)
IYM Y tlntl,u PW" b e�94 bd"&w =
TmNx wu Fax TW owPoRrum?v To EAMV row? acame l
RATE QUANTITY
$0.25 35000
5/3/2019
050319ES01
NET 30 Days
'rent Qollgoskl, E.I.T.
Asset ManagementAnelyet
Soulh Tahoe Pebllo Utility
District
01.(530) 543.6234
bgoNgosld@atpud.dst.ca.us
AMOUNT
$9,000.00
$9,D00.00
09,000.00
EXHIBIT A
Bill To
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Vendor 48884 SEWER KNOWLEDGE
Contact
Sewer Knowledge
9732 59th STREET
SEATTLE, WA 98118
Status Quantity U/M Description
( Open 1.0000 NTE _Consultant
Ship To
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Deliver by
Ship Via
Freight Terms
Originator
Resolution Number
Payment Terms
i Item Description Bd Aprvd 9/6/18. Code Panoramo 360 Mainline Data, 120K LF
Open 1.0000 Each _Consultant
Item Description ENG. BG-SG Amendment A to TO #1 Add. Coding Svc. Brd App. 5/2
Special Instructions
Page 1 of 1
Reprint Purchase Order
No. 2019-00000234
09/06/18
Heidi Baugh
Unit Cost Total Cost
$30,000.0000 $30,000.00
$9,000.0000 $9,000.00
Total Due $39,000.00.
General Manager
John Thiel
TO:
FROM:
MEETING DATE:
ITEM - PROJECT NAME:
ors
Tahoee
ChrisCefal5OUVVV
James Jones
p
ublic Utility District
7Zandy Vogelgesang
Kellysheehan
NICK Fxine
j
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.51pud.u5
BOARD AGENDA ITEM 4a
Board of Directors
Brent Goligoski, Asset Management Analyst
April 2, 2018
Closed Circuit Television (CCTV) Coding Professional Services
REQUESTED BOARD ACTION: Authorize staff to amend Task Order No. 1 for Sewer
Knowledge Services, LLC, to raise the cost ceiling to $39,000 and extend the schedule
to June 30, 2019, for professional services for condition assessment scoring of gravity
sewer mains.
DISCUSSION: In September 2018, the Board approved a Proposal from Sewer
Knowledge Services, LLC, (Sewer Knowledge) in an amount not to exceed $30,000 for
condition assessment scoring of gravity sewer mains. This work has recently been
completed including 120,000 linear feet (LF) surveyed which included CCTV Panoramo
scan data collected in July, August, and September of 2018 as well as the first part of
October 2018.
There is currently a backlog of data collected in the remaining weeks of October of
2018 through January of 2019 totaling an estimated 36,000 LF. Sewer Knowledge is
performing this work at a cost of $0.25 per LF, this equates to an additional estimated
cost of $9,000.
It is the intention of Field Operations, Engineering staff, and Purchasing staff to initiate a
formal competitive proposal process in the coming months to address the long term
needs of this condition assessment program.
SCHEDULE: As soon as possible
COSTS: $9,000
ACCOUNT NO: 1022-6052
BUDGETED AMOUNT AVAILABLE: <$20,158>
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
AN
CATEGORY: Sewer
Star Glaze
From:
Star Glaze
Sent:
Tuesday, May 07, 2019 3:51 PM
To:
'Eric Sullivan'
Cc:
Brent Goligoski
Subject:
Amendment A to Task Order #1 for Coding
Attachments:
TO#1A.pdf
Hi Eric,
I am attaching, for your information and file, electronic version of the fully executed Amendment A to
Task Order #1. The Purchase Order No. (2019-234) for this amendment to the task order will remain
the same.
Please continue to note both the PO and TO numbers on any invoices associated with this work.
Thanks,
Starlet G&Ze
Contracts Administrator
South Tahoe Public Utility District
se laxe(stn ud. d st. Ca. t15
Phone : 530-543-6205
�'•v� tips y'w yt
Y
1
Star Glaze
From:
Star Glaze
Sent:
Monday, May 06, 2019 11:03 AM
To:
'sewerknowledge@gmail.com'
Cc:
Brent Goligoski
Subject:
RE: Sewer Knowledge Services LLC Quote
Attachments:
TO #1A.pdf
Hi Eric,
Thank you for providing the quote to support the Amended Task Order. I have attached Amendment A
to Task Order No. 1 for your review. If acceptable, please
Print
Sign,
Scan and email back to me.
Once I have received the signed copy back from you I will obtain the required signatures from District
staff and return a fully executed electronic copy to you for your files.
If you have any questions or see anything that needs to be modified, please contact me. Thanks!
Contracts Administrator
South Tahoe Public Utility District
selaze rC lr stuudAst.ca.us
Phone : 530-543-6205
n ► �r Q
�� 01
From: sewerknowledae(ckimail.com fmailto:sewerknowledae oba_ mail.comI
Sent: Friday, May 03, 2019 5:22 PM
To: Star Glaze
Cc: Brent Goligoski
Subject: Sewer Knowledge Services LLC Quote
Sta r,
Please see the attached quote as per Brent's email below. Let me know if there is anything you need. Thanks and have a
great weekend.
Best Regards,
Eric Sullivan
206-457-7610
1
Star Glaze
From:
Brent Goligoski
Sent:
Friday, May 03, 2019 5:09 PM
To:
'Eric Sullivan'
Cc:
Star Glaze
Subject:
RE: Emailing: Sewer Knowledge INVOICE # 229_REVISED - South Lake Tahoe Public
Utility District 041919
Eric,
Can you please send us a quote that shows the 36,000 additional LF at the rate of $0.25/LF so that we have something to
attach to the task order amendment? As soon as we have that, we'll get the amendment routed for signatures.
Please send it directly to Star, our contracts administrator, and she'll let you know if we need anything else. (CC'd on this
email).
Can you please also get me an invoice for the remainder owed that I can submit as soon as this amendment goes
through?
-Brent
From: Eric Sullivan fmailto:sewerknowledne0gmail.com1
Sent: Thursday, April 25, 2019 12:59 PM
To: Brent Goligoski
Subject: Re: Emailing: Sewer Knowledge INVOICE # 229_REVISED - South Lake Tahoe Public Utility District 041919
Brent,
I apologize I let this slip and didn't provide a response. I think by end of June is very workable however if that
is not the timeline that got approved, I could make some adjustments. Also, there is no change in pricing on my
end.
Let me know if there is more you may need from me. Thanks so much.
Best Regards,
Eric Sullivan
Sewer Knowledge Services LLC
206-457-7610
www. sewerknowledae. c orn
i
From: Brent Goligoski <'beolisoski(@stnud.dst.ca.us>
Sent: Tuesday, April 23, 2019 1:20 PM
To: 'sewerknowledge@gmail.com'
Subject: RE: Emailing: Sewer Knowledge INVOICE # 229_REVISED - South Lake Tahoe Public Utility District 041919
Thank you Eric,
I successfully got it approved and turned in on time before noon today. I'm working on the board agenda item
now which I need to complete today.
Do you expect to be complete by end of May, or should I make it end of June to be safe?
I'm estimating just over 2lk LF total between the November and January projects.
Brent
-----Original Message -----
From: sewerknowledueZemail,com [3rnailto:sewerknowledp-e a.izmail.com]
Sent: Tuesday, April 23, 2019 11:24 AM
To: Brent Goligoski
Subject: Emailing: Sewer Knowledge INVOICE # 229_REVISED - South Lake Tahoe Public Utility District
041919
Best Regards,
Eric Sullivan
206-457-7610
Your message is ready to be sent with the following file or link
attachments:
2
Sewer Knowledge INVOICE # 229 REVISED - South Lake Tahoe Public Utility District 041919
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Star Glaze
From: Brent Goligoski
Sent: Tuesday, April 23, 2019 2:04 PM
To: Star Glaze
Subject: Amendment to Task Order #1 to Sewer Knowledge
Attachments: Goligoski 20190502 Add itional_CCTV_CodingProfessionalServices.docx
Star,
I got verbal confirmation from Sewer Knowledge to proceed so please go ahead and prepare the first amendment to
Task Order #1 to Sewer Knowledge. I'm expecting to hear back from him on the completion date, but I'm going to
assume June 301h should be plenty of time so let's draft it with then for now. I tried to make it sound like the example
you gave me and the existing task order, but feel free to change any of the wording to fit your format. Also attached is
my draft of the Board Agenda Item, I plan to submit it as soon as I get confirmation on the completion date. Please let
me know if anything jumps out to you on this agenda item.
Purpose:
The purpose of this Amendment A to Task Order No. 1 is to raise the cost ceiling and extend the schedule to
accommodate additional continued work for professional services for the Pipeline Assessment Certification Program
(PACP) coding. The rest of the Task Order 1 remains in full force and effect, and directs CONSULTANT to provide
professional civil engineering services for the Pipeline Assessment Certification Program (PACP) coding of Panoramo 360
Mainline inspection data including quality assurance and quality control of codes by a senior level National Association
of Sewer Service Companies (NASSCO) PACP/MACP/LACP
trainer.
Time of Performance:
The completion date for this Task Order No. 1, including Amendment A, is June 301h, 2019.
Payment:
Payment to CONSULTANT for services performed under this Amendment A to Task Order No. 1 shall be as provided in
Article IV of the 8/27/2018 Master Non -Grant Agreement and shall not exceed Nine Thousand Dollars ($9,000.00). The
cost ceiling for Task Order No. 1 and all amendments related thereto is Thirty -Nine Thousand Dollars ($39,000.00) unless
the scope of work is changed and an increase is authorized by the DISTRICT.
Brent Goligoski, E.I.T.
Asset Management Analyst
South Tahoe Public Utility District
O: (530) 543-6234
}fir W tjo wrl-3�
TASK ORDERS CHECKLIST
(Instructions for Preparation)
Check Task Order Log electronically or in Master Agreement folder to determine next Task Order number.
2. Prepare task order using proposal* from consultant. Determine date of Board meeting when proposal/task
order will be approved. This is the date to use in first paragraph of task order. If not taken to the Board, use
date being prepared.
*Proposal will be attached as Exhibit A to the task order and incorporated as part of the task order as such.
3. Send two copies (or email with instructions to print in duplicate, sign and return both) of the task order to
consultant firm for signature. Instruct them to return both copies for final execution upon approval by Board.
4 Give a copy of the proposal or unsigned task order to Admin. Secretary for agenda packet, if applicable.
If you have the two signed copies returned to you in time, put in Friday Folder for signature by Gen'I Mgr
and Clerk of the Board after the Board meeting, if applicable.
5. Request purchase order (PO) for task order after Board/General Manager has approved.
6. Upon Board approval, present both TO's (already signed by consultant) to General Manager (GM) and Clerk
of Board for signature.
7. Return one fully executed duplicate original TO along with copy of the corresponding PO to firm with cover
letter for record of transmission.
8. Record all information about the task order to the LOG in the Master Agreement folder, including PO
number.
9.
File signed copy of task order along with printed copy of PO in corresponding project file under firm's name.
ITEM
NO.
DESCRIPTION OF CHECKLIST STEP
DATE DONE
1.
Check Task Order Log. Use next Task Order (TO) number. %
I f lI l
2.
Prepare TO
�/6
.1,i'l
3.
Send two copies to firm, or Email with instruction to print in duplicate, sign and return.
4.
Give copy to Admin Secretary for Agenda (if applicable),/(
5.
Request PO J��7
S` �L
6.
Upep-Board-approval, present to GM and Clerk of Board for signature.
J C�
7.
Return TO along with copy of PO to firm.
8.
Record info to TO Log in Master Agreement folder.
� d71'
9.
File TO PO in file.
5� 74 q
signed with printed corresponding project
S:1Stafl HeidilFormslChecklists\ChecklistTask Order doc