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96150-7401 2021000000248 PACKAGES,AND SHIPPING PAPERS,_
Purchase Order Number 2021-00000248-1
Bill To Ship To
1275 Meadow Crest Drive 1275 Meadow Crest Drive Purchase Order Date 0911612020
South Lake Tahoe, CA 96150 South Lake Tahoe, CA 96150 Department Engineering Engineering
Additional Instructions
Vendor
Sewer Knowledge
9732 59th STREET
SEATTLE, WA 98118 CHAivjL JKL
VENDORVENDOR PHONE NUMBER EMAIL VENDOR NUMBER RESOLUTION NUMBER DELIVERY REFERENCE
(206)457-7610 sawerknowled gmali.com 48884 SEWER KNOWLEDGE
•
Eng.RL-SK TO#2A Sewer Pipeline Assessment CCTV Coding(PACP)
ITEM# DESCRIPTION QUANTITY UOM
1 _Consultant-TO#2A Sewer Pipeline Assessment CCTV Coding(PACP) 4,070.0000 Not To Exceed $1.0000 $4,070.00
This instrument has been audited in the manner required by local government regulations and laws. Your jurisdiction's
specific legal text may be placed in this area.
Heidi 13augh-Purchd4ing Agent Purchase Order Total $4,070.00
Purchasing Copy
SEWER KNOWLEDGE SERVICES LLC
AMENDMENT A TO TASK ORDER NO. 2
CONSULTING SERVICES
This Task Order is made and entered into as of the 11 th day of September,2020 by and between South Tahoe
Public Utility District,hereinafter referred to as"DISTRICT"and Sewer Knowledge Services LLC hereinafter
referred to as "CONSULTANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement
dated August 27, 2018 and as specifically hereinafter set forth,the parties do hereby agree as follows:
1. PURPOSE
The purpose of this Amendment A to Task Order No. 2 is for CONSULTANT to provide additional
professional civil engineering services for the Pipeline Assessment Certification Program (PACP)
coding of approximately 18, 500 linear feet of Panaramo Mainline inspection data including quality
assurance and quality control of codes by National Association of Sewer Service Companies
(NASSCO) PACP/MACP/LACP certified personnel.
2. SCOPE OF WORK
The scope of work for these consulting services is contained in the CONSULTANT's written Proposal
dated August 12,2020.This Proposal is attached hereto,marked Exhibit"A",and incorporated herein
by this reference as a part of this Task Order.
3. STAFFING
Staffing will consist of Eric Sullivan, Sr. Project Manager, QA/QC; Nicholas Aguon, Condition
Assessment Technician; Steve Saddler, Condition Assessment Technician; and Robert Swords,
Assistant Project Manager. CONSULTANT shall not change staffing without approval by DISTRICT.
Any changes shall provide for equivalent qualifications as far as possible and practical.
4. DISTRICT RESPONSIBILITIES
DISTRICT agrees that its officers and employees will cooperate with CONSULTANT in the
performance of services under this Task Order and will provide documentation and information in
District's possession as requested.
5. TIME OF PERFORMANCE
Tasks for this scope of work will commence upon signature of this document by all parties,on or about
September 11, 2020 and shall be concluded on or before October 16, 2020. At which time
CONSULTANT will complete a QA/QC of the remaining data and send all files electronically to South
Tahoe Public Utility District.
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6. PAYMENT
Payment to CONSULTANT for services performed under this Amendment A to Task Order No.2 shall
be as provided in Article IV of the Master Services Agreement and in accordance with
CONSULTANT's Fee schedule(attached as part of Exhibit"A").Final compensation shall be based on
the amount of CCTV Pipe Inspection Coding performed, but shall not exceed the amount of Four
Thousand Seventy Dollars ($4,070.00) unless the scope of work is changed and an increase is
authorized by DISTRICT.
7. INSURANCE COVERAGE
CONSULTANT's Errors&Omissions coverage shall be$1,000,000 aggregate with a deductible of not
more than $5,000 for the duration of this Task Order.
8. LABOR CODE REQUIREMENTS
All State of California prevailing wage laws must be complied with in the performance of work related
to this Task Order. These include, but are not limited to, Labor Code Sections 1720 through 1860.
9. EFFECTIVE DATE
This Amendment A to Task Order No. 2 will become effective upon execution by both parties.
IN WITNESS WHEREOF,this Agreement is executed by the General Manager and Clerk of the Board
of the South Tahoe Public Utility District, and CONSULTANT has caused this Task Order to be executed the
day and year first above written.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
r 3��
September 11, 2020
JonTTSe , P.E., M.B.A. Approval Date
General Manager/Engineer Attest
C� ( kJor * aw4r--
Melonie Gut , Clerk o Board
SEWER KNO EDGE SERVICES LLC
Eric Sullivan, Owner, Principal
2
EXHIBIT A
SEWER QUOTE
KNOWLEDGE DATE: 81220120
QUOTE# 081220ES02
Sewer Knowledge Services LLC PAYMENT TERMS NET 30 Days
9732 59th Ave S, ATTN: Ryan Lee
Seattle,WA 98118 Asset Management Analyst
Phone:(206)457-7610 South Tahoe Public Utility District
Email:sewerknowledge@gmail.com 1275 Meadow Crest Dr
South Lake Tahoe, CA 96150
Phone:530-543-6234
Email: rlee@stpud.us
DESCRIPTION RATE QUANTITY AMOUNT
COST PER LF Coding of digital Closed Circuit Television("CCTV")
video of gravity sewer main lines according to NASSCO PACP
$0.22 18,500 $4,070.00
standards.
Project Description&Scope of Work:perform coding of CCTV
data/imagery of our gravity collection system using the National
Association of Sewer Service Companies("NASSCO")Pipeline
Assessment Certification Program("PACP")coding standards.
The work will involve coding CCTV footage of gravity sewer mains
according to the current version of the NASSCO PACP specifications.
The District currently has a backlog of approximately 80,000 Linear Feet
("LF")of CCTV footage to be coded.The District will deliver a PACP
exchange database or WinCan database and associated CCTV media
files electronically to the Consultant.All work completed by the
Consultant is expected to be completed remotely with no need to be on-
site.At such time when the Consultant's services are required,District
staff will forward a Task Order for the requested services along with any
pertinent supporting information.
Coding Specifications.
These specifications constitute the minimum requirements for PACP
coding of CCTV video of the District's gravity sewer collection system.
A. It is desirable that coding shall be completed using the current
version of the WinCan VX software.If the Consultant does not use the
WinCan VX software,they must be able to export a PACP exchange
database file that the District can import into the WinCan VX software.
B. Inspection coding shall be done according to the current version of
the NASSCO PACP specifications.
C.Section and inspection headers will typically be completed by the
District field crews collecting the video,but it is the responsibility of the
Consultant to ensure completeness and accuracy of inspection headers
based on observed conditions and all data made available.
D.All observed defects shall have at least 1 photo attached.
E.The name and NASSCO certificate number of the person performing
the observation coding shall be added to the Reviewed By fields in the
inspection header of all inspections coded by the Consultant.
Schedule:turnaround is-40,000 LF per month,ready to start
$4,070.00
Payment Options:
'Check payable to Sewer Knowledge Services LLC.
"PayPal:sewerknowledge@gmail.com(+2.9%surcharge added)
'Wire transfer(please request banking info)
THANK YOU FOR THE OPPORTUNITY TO EARN YOUR BUSINESSI
EXHIBIT A
Star Glaze
From: Ryan Lee
Sent: Friday, September 4, 2020 11:07 AM
To: Star Glaze
Subject: RE: Sewer Knowledge Task Order
Happy Friday,
No worries,there's no big rush on this one. Let's change the start date on that one to 9/11 please and we can leave the
end date the same. That still gives him plenty of time.
Thanks!
Ryan
From: Star Glaze
Sent: Friday, September 4, 2020 10:25 AM
To: Ryan Lee
Subject: Sewer Knowledge Task Order
Hi Ryan,
I apologize for the delay on this Task Order. I had to finalize the ones for yesterday's Board
Meeting...all 5 of them! Back on track on this one now. I noticed that you had put the start date as 9/7
which is a holiday. Not sure if you want to push that out a bit?
Let me know. THANKS!
Starfet Cfaze
Contracts Administrator
South Tahoe Public Utility District
530.543.6205
s9laze@Dstywd.-dsbqa.us
;o.
1
Star Glaze
From: Star Glaze
Sent: Wednesday, August 26, 2020 1:56 PM
To: Ryan Lee
Subject: RE: Sewer Knowledge TO Amendment
Of course,
Will do ;)
Starfet Glaze
Contracts Administrator
South Tahoe Public Utility District
s gi a ze@stp u d.dst_n,us
Phone: 530-543-6205
(e)
From: Ryan Lee
Sent: Wednesday, August 26, 2020 12:00 PM
To: Star Glaze
Subject: RE: Sewer Knowledge TO Amendment
Can we make the start date 9/7 so I have time to package the project and get it to him?
From: Star Glaze
Sent: Wednesday, August 26, 2020 11:42 AM
To: Ryan Lee
Subject: RE: Sewer Knowledge TO Amendment
Hi Ryan,
What is the start date for the new work on the Task Order Amendment?
Starfet GCaze
Contracts Administrator
South Tahoe Public Utility District
530.543.6205
s laze@st ud.dst.ca.us
M
From: Ryan Lee
Sent: Wednesday, August 26, 2020 9:28 AM
1
To: Star Glaze
Subject: Sewer Knowledge TO Amendment
Good morning,
Here's the quote that we can use for our amendment to the most recent Sewer Knowledge task order.We're giving him
a new project with an additional 18,500 linear feet of CCTV, but nothing else is changing in the scope of work.We can
extend the deadline for the work to 10/16. Do you need any other information from me on this?
Thanks for all your help!
Ryan Lee
Asset Management Analyst
South Tahoe Public Utility District
1275 Meadow Crest Dr
South Lake Tahoe, CA 96150
Phone:530-543-6234
Email: rlee@stpud.us
2
TASK ORDERS CHECKLIST
134(V -
(Instructions for Preparation) ?1)qr
1. Check Task Order Log electronically or in Master Agreement folder to determine next Task Order number.
2. Prepare task order using proposal*from consultant. Determine date of Board meeting when proposalltask
order will be approved. This is the date to use in first paragraph of task order. If not taken to the Board, use
date being prepared.
*Proposal will be attached as Fxhibit A to the task order and incorporated as part of the task order as such.
3. Send two copies (or email with instructions to print in duplicate, sign and return both) of the task order to
consultant firm for signature. Instruct them to return both copies for final execution upon approval by Board.
4. Give a copy of the proposal or unsigned task order to Admin. Secretary for agenda packet, if applicable.
If you have the two signed copies returned to you in time, put in Friday Folder for signature by Gen'] Mgr
and Clerk of the Board after the Board meeting, irapplicabie.
5. Request purchase order(PO)for task order after Board/General Manager has approved.
6. Upon Board approval, present both TO's(already signed by consultant)to General Manager(GM)and Clerk
of Board for signature.
7. Return one fully executed duplicate original TO along with copy of the corresponding PO to firm with cover
letter for record of transmission.
8. Record all information about the task order to the LOG in the Master Agreement folder, including PO
ni_tmhe.r_
9. File signed copy of task order along with printed copy of PO in corresponding project file under firm's name.
� ITEM
NQ. DESCRIPTION OF CHECKLIST STEP DATE DONE
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1. Check Task Order Log. Use next Task Order(TO) number. U I ]Lo 2 av
2. Prepare TO ]1 I f
3. 1 Send two copies to firm,or Email with instruction to rint in du licate,si n and return.
4. 1 Give copy to Admin Secretary for Agenda(if applicable). �/T
5. Request PO.
6 �n0 fl� app ca;^r, press t} GM and Cfa f Board f^ nature.
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7. Return TO along with copy of PO to firm.
8. Record info to TO Log in Master Agreement folder.
9. File signed TO with printed PO in corresponding roject file.
S:\StaMHeidlFamslChecklists\Checklist Task Order doc