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Home My WebLink About06-05-25 Minutes�pUYK�r' H e` A(r�ekor 1950 ,Nat 1111 1 SOUTH TAHOE PUBLIC UTILITY DISTRICT Joel Henderson, Director BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Vice President Shane Romsos, President Nick Wine, Director Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT June 5, 2025 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Romsos, Directors Haven, Henderson, Sheehan, Exline Staff: Paul Hughes, Andrea Salazar, Ryan Jones, Melonie Guttry, Shannon Chandler, Megan Colvey, Laura Hendrickson, Taylor Jaime, John Sheridan, Chris Stanley, Greg Dupree, Brent Goligoski, Donielle Morse, Lauren Benefield, Shelly Thomsen, IV Jones, Ryan Lee, Sarah Newsome, Rachel Kallas, Trevor Coolidge, Star Glaze, Cavin Ross, Jennifer Marshall 1. PLEDGE OF ALLEGIANCE: 2. COMMENTS FROM THE PUBLIC: None 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None 4. ADOPTION OF CONSENT CALENDAR: Moved Sheehan/Second Exline/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to approve the Consent Calendar as presented. a. 2025/2026 BULK SODIUM HYPOCHLORITE SUPPLIES (Aaron Buckman, Manager of Plant Operations) Awarded Contract for Fiscal Year 2025/2026, for bulk supply sodium hypochlorite pursuant to the one-year option to extend, to Olin Corporation dba Olin Chlor Alkali Products, in the estimated amount of $388,591.69* including sales tax and U.S. Superfund Excise Tax Surcharge. b. 2025/2026 SODIUM HYPOCHLORITE TOTES (Chris Stanley, Field Operations Manager and Jeremy Rutherdale, Pump Stations Supervisor) Authorized Contract extension option for fiscal year 2025/2026 for sodium hypochlorite mini bulk/tote supplies, pursuant to the 1-year options to extend, to Thatcher Company of Nevada, Inc., in the estimated amount of $60,555.* REGULAR BOARD MEETING MINUTES: June 5, 2025 PAGE - 2 c. 2025/2026 SODIUM HYPOCHLORITE DRUMS (Chris Stanley, Field Operations Manager and Jeremy Rutherdale, Pump Stations Supervisor) Authorized Contract extension option for fiscal year 2025/2026 for sodium hypochlorite drum supplies, pursuant to the 1-year options to extend, to Thatcher Company of Nevada, Inc., in the estimated amount of $60,000.* d. REVISION OF MAINTENANCE DEFINITION IN THE MAINTENANCE AND NON-PUBLIC WORKS PURCHASING POLICY IN ACCORDANCE WITH PUBLIC CONTRACT CODE 22002(d) (Andrea Salazar, Chief Financial Officer). Received and acknowledged the change in definition of "Maintenance" in the Maintenance and Non -Public Works Purchasing Policy as denoted in Public Contract Code 22002(d). e. ANNUAL ADOPTION OF STATEMENT Of INVESTMENT POLICY (Greg Dupree, Accounting Manager) Adopted Resolution No. 331 1-25, (superseding Resolution No. 3279-24) adopting the Statement of Investment Policy. f. SEWER AND WATER ENTERPRISE 2025/2026 APPROPRIATIONS SUBJECT TO LIMITATION (Greg Dupree, Accounting Manager) Adopted Resolution No. 3312-25 setting the limitation on Appropriations for Fiscal Year 2025/2026. g. CALPERS REQUIRED PAY LISTING BY POSITION (Greg Dupree, Accounting Manager) Adopted Resolution No. 3313-25 which incorporates the Pay Listing by Position for the pay listing effective May 22, 2025. h. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Received and filed Payment of Claims in the amount of $2,634,082.92 1. REGULAR BOARD MEETING MINUTES: MAY 15 and MAY 21. 2025 (Melonie Guttry, Executive Services Manoger/Clerk of the Board) Approved May 15 and May 21, 2025, Minutes 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None 6. ITEMS FOR BOARD ACTION: a. Pioneer Trail Waterline and Pressure Regulating Valve Upgrades Project (Laura Hendrickson, Associate Engineer) - President Romsos opened the Public Hearing at 2:01 p.m. to receive public comments regarding the Negative Declaration of Environmental Impact for the Pioneer Trail Waterline and Pressure Regulating Valve Upgrades Project. Laura Hendrickson provided details regarding the Project and she and Trevor Coolifte addressed questions from the Board. Donielle Morse provided information regarding grant funding far the project. No public comments were received, and the Public Hearing was closed at 2:06 p.m. Moved Sheehan/Second Romsos/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to adopt the Negative Declaration of Environmental Impact for the Pioneer Trail Waterline and Pressure Regulating Valve Upgrades Project; and authorize the filing of a Notice of Determination with the El Dorado County Clerk. REGULAR BOARD MEETING MINUTES: June 5, 2025 PAGE - 3 b. Award Rebid Contract - 2025 Gardner Mountain Tanks Recoating Project (Taylor Jaime, Staff Engineer and Megan Colvey, Principal Engineer) - Tovlor Jaime provided details regarding the Award Rebid Contract - 2025 Gardner Mountain Tanks Recoating Project and he and Meaan Colvev addressed questions from the Board. Moved Haven/Second Sheehan/Henderson Yes/Haven YeslRomsos Yes/Sheehan Yes/Exline Yes to 1) Find the three minor irregularities in the bid from Unified Field Services Corporation to be immaterial and waive immaterial irregularities; and 2) Award the 2025 Gardner Mountain Tanks Recoating Project - REBID to the lowest responsive, responsible bidder, Unified Field Services Corporation, in the amount of $417,724. c. Award Rebid Contract - 2025 Emergency Pump Station Submersible Pumps & Variable Frequency Drives (Donn Sheridan, operations Supervisor and Heidi Baugh, Purchasing Agent) — John Sheridan provided details regarding the Award Rebid Contract - 2025 Emergency Pump Station Submersible Pumps & Variable Frequency Drives and addressed questions from the Board. Moved Exline/Second Henderson/Henderson Yes/Haven YeslRomsos Yes/Sheehan YeslExline Yes to 1) Find the lowest bid to be non -responsive; 2) Award Contract t❑ the lowest responsive, responsible bidder, Pac Machine Company, Inc., in the ❑mount of $188,980 for procurement of pumps, composite hose, and variable frequency drives for the District's Emergency Pump Station. 7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS: None 8. BOARD MEMBER REPORTS: Trevor Coolidge provided a brief Solar Project update. The Board acknowledged staff efforts in bringing this project forward. 9. STAFF/ATTORNEY REPORTS: Donielle Morse provided a Grants and State Revolving Fund Loans Update and addressed questions from the Board. The Board acknowledged staff efforts and the leadership on several of these funding programs. Sheliv Thomsen provided information regarding support from Congressman Kiley for infrastructure. Megan Colvev. introduced Sarah Newsome, new Geographical Information Systems Specialist. 10. GENERAL MANAGER REPORT: Paul Huahes reported on several items: • Introduced Mecan Colvev, Director of Engineering as of June 4, 2025. • On Thursday, May 22, District crews supported Tahoe Douglas Sewer District in a disaster situation they were experiencing and Chris Staniev provided details regarding the issue. He acknowledged IV Jones, Cavin Ross, and Sean Mitchell for their extra efforts into the early morning hours on a holiday weekend. The Board acknowledged staff for their efforts ❑nd President Romsos mentioned that he received a phone call from Fallen Leaf Marina staff commending District staff's efforts in the opening of their summer season. 11. NOTICE OF PAST AN❑ FUTURE MEETINGS/EVENTS 12. BREAK AND ADJOURN TO CLOSED SESSION: 2:55 p.m. REGULAR BOARD MEETING MINUTES: June 5, 2025 PAGE - 4 RECONVENE TO OPEN SESSION: 4:50 p.m. a. Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al No reportable Board Action ADJOURNMENT: 4:51 p.m. Mclonie Guitry, xecutivelervices Manager/ Clerk of the Board South Tahoe Public Utility District 9"" A'�" Shane Romsos, Board President South Tahoe Public Utility District