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HomeMy WebLinkAbout1-D_Meeting Summaries_newTahoe-Sierra IRWM Plan Update Partnership Meeting Summary May 23, 2013 North Tahoe Event Center 8318 N. Lake Blvd, Kings Beach CA 96143 1. IRWM History and Overview – Reviewed goals of IRWM, History of DWR grant funding and last Plan revision for the Tahoe-Sierra Plan. a. Need for Plan update – • Update of plan is necessary to comply with new guidelines. • Reviewed 2012 IRWM Plan Standards. • Also, update necessary for grant eligibility for round 3 Implementation funds. 2. IRWM Update: a. Sub-committee/Partnership Planning Committee Roles – • Defined the difference in the roles and provided opportunity for members to volunteer to be part of sub-committee. • The sub-committee will be meeting 10 times to review and discuss sections of the plan before presenting to the partnership. • Reviewed Plan development process will be iterative as topics/sections will go to sub-committee for discussions refinement before presenting to Partnership. b. Objectives review- • Worked in groups to review objectives to ensure they were still in alignment with the Partnership, how the objectives were being tracked and discuss if there was a priority to the objectives. • There was several changes discussed and Kennedy/Jenks would move forward in making the changes and review with the sub-committee. • It was agreed by the Partnership that there is no priority to the objectives; they are all equally important. • As part of the update quantifiable measures in attaining the objectives would have to be added and the sub-committee would be working on this task. c. Draft Revised MOU – MOU provided to partnership for review and comment. Comments are to be provided to Lynn Nolan and she will incorporate changes so then can go to attorney review. d. Project review template overview - Partnership expressed they want to ensure the Project Template is all inclusive of the necessary information as they do not want to fill out the form multiple times or obtain additional information after projects have been submitted. Also very important to incorporate the review criteria into the form and standards. Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\1_2013-5-23_Meeting Minutes.doc Tahoe-Sierra IRWM Plan Update 3. Other topics a. Website development from questionnaire responses – Partnership members are to fill out the website questionnaire to provide guidance for structure of website. b. DAC outreach – Planning on conducting survey of DAC communities and town hall meetings to engage and possibly develop projects; will provide more details as they become available. Requested input from Partnership to provide specific areas they are aware of. c. IRWM Plan section update • Background reference list - Provided current list of references asked partnership to review and provided any updated documents or new documents which may be relevant to the IRWM Plan update. • Region description - Will be the first section to be written. Kennedy/Jenks currently working on updating. • Schedule – Briefly discussed overall IRWM schedule. 4. Next Steps a. Next Meeting late summer/early fall – Most likely next Partnership meeting would be in September and would be reviewing work completed by sub-committee. b. Anticipated Topics - Region Description, Objectives – Measurements, Project Review Template, MOU. Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\1_2013-5-23_Meeting Minutes.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 26 July 2013, 9 am to 12 pm South Tahoe Public Utility District Office 1275 Meadow Crest Drive, South Lake Tahoe CA 96150 1. Plan Objectives Draft Revision based on 23 May 2013 meeting (Attachment 1) - review a. Quantifiable Measures – Reviewed examples from the 2012 Guidelines for measurable objectives and reviewed three draft objectives and what measures would be appropriate for the Tahoe-Sierra IRWM. Sub-committee provided direction and guidance as to the type of measures they would like; Kennedy/Jenks Consultants (Kennedy/Jenks) would work offline for the remaining objectives and present to the sub-committee for review at the August meeting. 2. Project Review Template and Criteria (Attachment 2) – Template reviewed and comments provided. Kennedy/Jenks Consultants will update template based on comments received and provide at August meeting for final review. a. Call for Projects Process and Schedule – With final approval of template anticipate at August meeting. The schedule is to introduce the Project Template at the September Partnership meeting and begin the call for projects. 3. Project List (Attachment 3) – It was decided all projects would have to be resubmitted using the new Project Template form. However, for the plan update Kennedy/Jenks would work with Lynn Nolan to obtain an update as to which projects have been funded and/or completed. 4. Data Management System – Briefly discussed concerns over who would maintain once Kennedy/Jenks’ contract is fulfilled. Decided would be discussed further at the next sub- committee meeting. 5. IRWM Plan Development Schedule (Attachment 4) – Schedule was reviewed. 6. Status Updates a. Draft Revised MOU (Attachment 5) – Comments received and incorporated; may need to make changes to the language before submitting for Attorney review. Will discuss further at the next sub-committee meeting. b. Website Development - Currently Kennedy/Jenks is drafting content for the website. The sub-committee is interested in the cost difference of maintaining stand alone site compared to having the site hosted by an agency (i.e. Tahoe RCD). c. DAC and Tribal Outreach - Kennedy/Jenks is reviewing draft survey and will provided to sub-committee for review as an FYI once finalized. d. Regional Description – There are a few data gaps and will contact individually to obtain more information or documents. 7. Upcoming Meetings a. August Subcommittee Meeting – At Truckee Town Hall on Friday August 23rd 9AM to Noon. i. Topics: Review Region Description, Finalize Project Review Template, Objectives- Measurements, Website, Data Management System, MOU/Governance, DAC Survey and Resource Management Strategies Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\2-2013-7-26_Meeting Minutes.doc Tahoe-Sierra IRWM Plan Update b. September Partnership Meeting – Tentatively either September 24th, 25th or 27th at Tahoe City. i. Topics: Present Regional Description, Resource Management Strategies, Project Review Template and Call for Projects Process, Objectives, and Website, discuss Governance and Data Management System, and provide update on DAC and Tribal Outreach Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\2-2013-7-26_Meeting Minutes.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 23 August 2013, 9 am to 12 pm Truckee Town Hall 10183 Truckee Airport Road, Truckee CA 1. Plan Objectives Draft Quantifiable Measures (Attachment 1) - review a. The revised objectives and corresponding measurements were reviewed. Input was provided by the members and further modifications are to be made by Kennedy/Jenks. Also, Kennedy/Jenks will follow up with Lynn Nolan regarding Objective 2. Protect the Community Water Supply and Treatment/Delivery Systems. 2. Project Review Template (Attachment 2) - review a. Project Template Instructions are to be revised to include anticipated Round 3 Implementation grant schedule and the Scoring Criteria is to be revised per discussion by members. b. Project Template – There were minor comments for additional revisions to be made to the template. 3. Introduce Prop 84 Governance Requirements (Attachment 3) a. IRWM program requirements were provided to members for review and asked to give some thought for the next meeting as to how the group would like to address for the IRWM plan. Preliminary discussions expressed an interest in having the IRWM plan document the governance structure in order to keep the MOU general. 4. Outreach Contacts a. Federal Agencies (Attachment 4) – contacts were reviewed and members either provided revised names or volunteered to research and follow up with contact information. A summary of who will be following up with the different agencies is provided below. b. Small Water Systems (some DAC) – Suggested to talk with Lynn. 5. Status Updates a. Website Development – hosting options? i. Two agencies have been identified for potential hosting/maintenance of the IRWM website; however the subcommittee would like to know the cost and labor requirements entailed before moving forward with a recommendation if the IRWM website should be stand alone or hosted on another agencies webpage. Kennedy/Jenks will coordinate with the website design sub- consultant to obtain difference in cost and labor requirements. b. DAC and Tribal Outreach i. DAC Survey (Attachment 5) – FYI – Survey was not reviewed in detail however it was noted that is should be kept to a two page maximum. 6. Upcoming Meetings a. Early September Sub-Committee Conference Call/webcast b. September Partnership Meeting – September 24th at STPUD Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\3_2013-8-23_Meeting Summary.doc Tahoe-Sierra IRWM Plan Update OUTREACH CONTACTS: Penny • Confirm US Forest Service Lake Tahoe Basin – Nancy J. Gibson • Bureau of Reclamation – Jack Landy • Army Core of Engineers - • CA Fish & Wildlife – • US Fish & Wildlife – Steve Shultun • Sierra Nevada Conservancy • Ski Resorts o Heavenly - Andrew Strom Kim • USDA - NRCS – Woody • Confirm Bureau of Reclamation Lahontan Basin Sarah • Confirm Truckee-Carson Irrigation District contact • BLM contact Lynn • Small Water Systems – • Water Suppliers Association • TRPA Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\3_2013-8-23_Meeting Summary.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 13 September 2013 1. Final Draft Plan Objectives & Quantifiable Measures (Attachment 1) – Members provided various editorial comments to objectives. 2. Project Review Template (Attachment 2) – Members provided minor editorial comments to template. 3. Status Updates a. Website Development - Discussion with TRCD regarding time commitment for website maintenance. Uploading of meeting materials and hosting anticipate being approximately $10- $15 per month. Keep as standalone website do not combine with TRCD’s. There was a question if there is a requirement to keep the website active after the grant money was spent; the answer was no. Then the question came up as to why money was being spent to create if it may not continue to be maintained. The answer is it is a requirement of the State. b. DAC and Tribal – Sub-consultant is working on preliminary survey questions. Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 1 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\3a_2013-9-13_Meeting Summary.doc Tahoe-Sierra IRWM Plan Update Partnership Meeting Summary 24 September 2013, 10 am to 12 pm South Tahoe Public Utility District Office 1275 Meadow Crest Drive, South Lake Tahoe CA 96150 Conference Call Information: 1-855-813-2486; Access Code: 2817# 1. Introductions and Brief Announcements 1. Self-introductions made around the room and one the phone. Present at the meeting were 21 individuals and 5 participated via conference call: i. John Mitchell, Placer County Public Works ii. Tami Scowcroft, El Dorado County Water Agency iii. Kelly Twomey, Tahoe City Public Utility District iv. Beth Christman, Truckee River Watershed Council v. Cindy Herbert, Squaw Valley Public Service District 2. Cindy Wise with the Lahontan RWQCB announced the solicitation of preliminary list of projects (project title and estimated cost only) for projects considered to be “shovel-ready” as part of the water boards Supplemental Environmental Projects penalty settlement negotiations. It was requested that projects for the Tahoe-Sierra Region be submitted to Lynn Nolan via email at lnolan@stpud.dst.ca.us by COB Friday, September 27, 2013. 3. There were several new participants and a brief overview of the IRWM process was presented including the purpose an IRWM and funding history. 2. Final Draft Plan Objectives & Quantifiable Measures – Discussion regarding wastewater projects and the appropriate objective it would fall under. It was agreed that a new objective WQ 6 would be added to address wastewater projects. Additional comments can be made regarding the objectives until October 2, 2013. Provide comments via email to Araceli Cazarez at aracelicazarez@kennendyjenks.com. 3. Project Template – Additional comments/changes to the project template can be until October 2, 2013. Provide comments to Araceli Cazarez at aracelicazarez@kennedyjenks.com. i. The following changes were discussed: • The scoring criteria for shovel ready would be changed to state within 2 years, 3-5 years and greater than 5 years for the respective points of 3, 2, and 1. • The water supply category would be revised to include wastewater. • A project can fall under more than one category. • New objective WQ6 would be added to the form. Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\4_2013-9-24_Mtg Summary.doc Tahoe-Sierra IRWM Plan Update • Section VI. Project Cost and Financing would have the following changes; a. Add Federal to Cost Share: Other State Fund Source b. Add check box for DAC under Cost Share: Non-State Fund Source c. Requested Grant Amount for Annual O&M cost would be blacked out. • Section VIII, item c – would be restricted to 300 words maximum. 1. Call for Projects Process and Schedule – a. The call for projects will open in mid October 2013 and end in Mid January 2014 b. There will be three different conference call/web casts to provide an opportunity for individuals to ask questions in filling out the form by project category. c. The project review process will be from Mid January 2014 to early May 2014. 2. Project Review Volunteers – These individuals will review the project templates and rank the projects within the respective category and talk with the individual project proponents once the review process is complete to ensure alignment and agreement of their respective project ranking. ii. Water Supply / Wastewater – Lynn Nolan iii. Storm Water / Flood Control – Penny Stewart iv. Restoration – Beth Christman 4. Status Updates 1. DAC and Tribal Outreach – i. DAC - Emilio Vaca will be conducting surveys mainly within the communities of Kings Beach, Markleeville, and South Lake Tahoe. ii. Tribal – Plan to have a meeting in October; to discuss IRWM process and introduce project template. 2. IRWM Plan Update Schedule – Overall schedule reviewed 5. Upcoming Meetings – Anticipated meetings 1. Sub-Committee i. Late October/Early November ii. Early February 2. Partnership Meeting – Late April 2014 Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\4_2013-9-24_Mtg Summary.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Conference Call Meeting Summary October 24, 2013 10:30 – 11:30 In Attendance: Penny, JoAnn, Sarah, Beth, Lynn, Sachi and Araceli A. Example Project templates completed by Sub-committee members by week of Nov. 11th. 1. Timeline Discussion – Process for updating project list should include a timeframe. It was agreed that a 2-year time frame would be sufficient and would occur more frequently if needed. Also the projects would not need to be re-scored or ranked during the project update process. It would be requested to have a brief description of what has changed if anything. K/J is to incorporate this into the project section of the plan. B. Project Web-Cast(s) - Mid November (3 different days by each project category) – K/J to schedule 3, 90-minute time slots for the week of Nov. 18th and will have an other Project Web Cast in early January for those completing Project Templates prior to the deadline. C. Website Recommendation – moving forward with pre-payment of 5 years for domain name and hosting by Hostmonster.com. Concern by sub-committee members regarding website maintenance and continuing cost (domain/hosting) after the pre-paid 5-year period. Discussed adding maintenance cost into governance. 1. Sierra Water Work Group – Working on proposal for maintaining website for all 12 IRWMs. Lynn will keep the group updated of what is proposed. D. Tribal Outreach – It was agreed that an article with respect to the Tahoe-Sierra IRWM in the Carson Water Subconservancey District would be a good outreach method for the tribes on the Nevada side downstream of the Woodfords Tribal Community. Also will schedule project development discussion with Tribe in early December. E. Meeting date and location for Next Sub-committee meeting in person plan for early December. Dates already not available are the 3rd, 4th, 11th and 12th. K/J is trying to coordinate with Geoff for a follow-up meeting with Woodfords Tribal community. Will send out meeting date once confirmed. Location will try to be in Alpine. 1. Governance - Next steps Sachi to review and provide language for distribution to partnership for attorney review. Sub-committee to review before distribution to Partnership. 2. Data Management 3. Plan Section Review a. Region Description b. Objectives F. Schedule G. Other – Lynn has not been able to get a response from TRPA; looking for any suggestions or assistance. Penny would be having a meeting at TRPA and would see what information she could get regarding their participation/involvement with the IRWM. Summary of Action Items 1. By week of Nov 11th - Example Project templates completed by Sub-committee members a. Beth potentially to complete storm water project example b. Penny to provide a restoration example c. Sarah could possible provide a restoration example d. Lynn to provide a water example. 2. Penny to talk to TRPA contact about involvement/participation in IRWM. 3. Wk of November 18th :K/J (Araceli and Sachi) to Schedule 3 Project assistance Web-Cast for and send out notification to the Partnership. Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\5_2013-10-24 Meeting Summary.doc Tahoe-Sierra IRWM Plan Update 4. Early December –K/J (Araceli) send out meeting invite for next sub-committee meeting. 5. Early December –K/J (Araceli) send out meeting invite for Tribal project development meeting in early December. 6. K/J (Sachi) to draft article for inclusion into the Carson Water Subconservancy District newsletter (The Flow) a. Sarah to provide date for next newsletter publication and will review article. 7. Before early December sub-committee meeting K/J (Sachi) to provide draft language for distribution of MOU to sub-committee. 8. Early January – Schedule follow-up project assistance Webcast 9. K/J (Araceli) is to incorporate Project update timeframe into the project section of the plan. Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\5_2013-10-24 Meeting Summary.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 9 December 2013, 2 pm to 4 pm In Attendance: Tori Walton, Joy Peterson, Geoff Ellis, Kim Garon, Lynn Nolan, Penny Stewart, Sachi Itagaki, and Araceli Cazarez. Via Conference Call: JoAnn Anders and Sarah Green 1. Data Management a. Planning Grant Scope of Work – Discussion regarding what was scoped versus what is actually needed and useful for the group (e.g. salt and nutrient management plans, comprehensive Regional invasives mapping/planning, additional climate change study, additional groundwater study, welcome packet). Overall consensus was to keep it simple; however there would be budget to complete a separate task (work item). The sub-committee was to think about what other planning studies would be of benefit to the group in lieu of the data management system. Once there are ideas to move forward with they would be presented to the partnership for discussion and approval of how to spend the budget. i. One of the items discussed was further investigation into climate change and energy projects. 2. Governance a. Draft MOU from May 2013 with suggested revisions – Several revisions were proposed to the Draft MOU. The sub-committee wants to keep the document “low key” with most of the components required per the DWR guidelines described in the Governance section of the IRWM. 3. Project Development a. Status of Samples – One has been completed by Lynn for Water Supply/Wastewater. Others mentioned they would try to complete but weren’t making promises due to other commitments. b. Project Templates Webcast Scheduling- wk of 12/9 and wk of 1/6 – Lynn would like weekly emails to be distributed in order to get members thinking and filling out their project templates. 4. Introduce Plan Sections for Sub-Committee Review a. Section 4 - Objectives - hard copy was distributed with the meeting materials for review and comment. One comment was provided at the meeting and WQ2 was updated as a result to include storm water retrofit needs. 5. Status Updates a. Website – would be ready for sub-committee review and comment the week of December 20th. b. DAC – K/J is trying to get in contact with Emilio for results of survey. c. Tribal – Next tribal council meeting is on January 2nd; anticipate presenting proposed projects at the meeting for community input. A conference call was scheduled for Monday, December 16th with Lynn Nolan, Joy Peterson and Geoff Ellis to review the projects in mind for the submittal by the Woodfords community; and provide any additional support. Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\6_2013-12-9_Meeting Summary.doc Tahoe-Sierra IRWM Plan Update 6. Upcoming Plan Sections (Kennedy/Jenks Currently working on) a. Draft Plan Section 2 – Region Description b. Introduction c. Relation to Local Water and Land Use Planning d. Climate Change Vulnerability Checklist e. Resource Management Strategies f. Governance 7. Additional Discussion regarding ARkStorm and if it needed to be addressed within the IRWM. Summary of Action Items: 1. KJ to provide Section 4 – Objectives word document for ease in comments or making changes. 2. KJ to update the project template with update WQ2. 3. Sub-committee to consider other planning studies (e.g. salt and nutrient management plans, comprehensive Regional invasives mapping/planning, additional climate change study, additional groundwater study, welcome packet) in lieu of data management system. – The KJ DMS for Tuolumne-Stanislaus IRWM (designed for internet explorer 10 and above) is at: http://aims3.kennedyjenks.com/ts-irwm/ if you’re interested in seeing what we had originally scoped. 4. KJ to contact Cindy with Lahontan Regional Board regarding Salt n’ Nurtient Plan requirements. 5. KJ to review climate change vulnerability check list for energy project. 6. Lynn to provide KJ with climate change materials from her training 7. KJ to schedule 12/16 10 am webcast with Geoff, Joy and Lynn to discuss potential tribal projects and be prepared to attend 1/2/14 Tribal council meeting 8. KJ to send weekly e-mail to all stakeholders re projects i. Announcing project assistance meetings during wk of 12/16 and 1/6 ii. Sending out revised project form iii. Announcing website 9. KJ to send out link for beta web site to sub-committee for review prior to going live 10. KJ to send out revised MOU so that sub-committee members can start sending out for review to agency legal. 11. KJ to send out draft Region description and governance sections to sub-committee 12. Next sub-committee check ins i. After 1/17/14- conf call to provide status of projects ii. Early Feb 2014- sub-committee meeting Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\6_2013-12-9_Meeting Summary.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Conference Call Summary 29 January 2014, 10 am to 12 pm In Attendance: JoAnn Anders, Joy Peterson, Kim Boyd, Lynn Nolan, Sarah Green, Penny Stewart, Beth Christman, Araceli Cazarez, and Ryan Lippincott 1. Data Management a. Postpone until Sachi returns. 2. Governance a. Draft MOU from May 2013 with suggested revisions – The sub-committee had questions on the use of “Partnership Committee” terminology in the MOU. Decided to take out reference to committees because after the plan revision the committees will cease to exist. Proposed that MOU incorporates verbiage indicating that the project list would be updated every two years. 3. Project Development a. Spreadsheet from pdf form export is an acceptable format but needs to be checked for accuracy. b. Group agreed that that Friday (1/31/14) is due date for the project info form. Group would like to encourage agencies that have not yet submitted projects to submit any viable projects c. Scoring Criteria – K/J previously discussed assisting scoring on the quantitative categories but the group indicated it would rather have help with questions that required additional analysis (Green Infrastructure and Relevance to State Water Plan). K/J will provide initial scoring for Green Technology and Relevance to State Water Plan, Other Plans categories only. d. Meetings on IRWMP projects – 4 meetings total, 1 for each sub-committee (Restoration, Storm water/Flood Control, Water Supply/ Wastewater) and 1 after with all three sub-committee. i. Draft IRWMP released by July per current schedule so preliminary project ratings and ranking need to be released by early April via email then presented in May Partnership meeting. ii. Sub-committee heads would like a spreadsheet with contact info for members. iii. Need to ensure coordination between the project category leaders as several projects have more than one project category. 4. Website a. General discussion about partnership activities and supplemental environmental projects b. Group would like funding links added to the website 5. Status Updates a. General Discussion – no updates Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\7_2014-1-29_Meeting Summary.doc Tahoe-Sierra IRWM Plan Update 6. Upcoming Plan Sections (Kennedy/Jenks Currently working on) – Sub-committee wants to ensure the sections will be rolled out one at a time. a. Draft Plan Section 3 – Relation to Local Planning i. Group may want multiple reviewers for sections – KJ will send out sections to committee leaders and they will in turn send to other agencies to review b. Draft Governance Section to be sent with revised MOU for sub-committee review 7. Other a. Note Geoff Ellis and Marie Berry are no longer with the Tribe. b. KJ to schedule next conference call and send out the meeting invite Summary of Action Items: 1. KJ to send out email regarding February 25th workshop on IRWM Implementation Grants 2. KJ to update MOU with discussed changes. 3. KJ to update the project template summary spreadsheets. 4. KJ to preliminarily score select project template questions 5. Project Sub-Committee needs to meet by early April to discuss and score projects. KJ will send a spreadsheet out with contact info to the sub-committee heads 6. KJ to add funding links to the website. 7. KJ will ensure to provide the Draft Governance Section with the MOU 8. KJ to schedule next conference call and send out meeting invite. Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\7_2014-1-29_Meeting Summary.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 19 March 2014, 9 am to 11am Attendees: Sarah, Lynn, JoAnn, Penny, Joy, Kim, Sachi, Araceli 1. Working Draft Section 8 –Implementation Framework for Subcommittee Discussion– ensure to state that project proponents must be MOU signatory and include discussion of the MOU signatory and IRWM Participant roles within the plan. The Tahoe-Sierra IRWM has partners that make up the RWMG. Subcommittee should be included as needed and not a requirement. Would like to see some language related to DAC and tribal entities to become more active participants and stay involved. a. MOU–Will need to be reviewed by attorneys with Draft Plan. b. Data Management - K/J will explore options and talk with IT personnel of the conservancy and STPUD for further insight and possible hosting options. Also, K/J will initiate talks with SWWG. 2. Sections in Review - Section 3 - Relation to Local Water and Land Use Planning 3. Project Scoring – Request to re-issue scoring criteria for everyone’s benefit. a. Review of Scoring for Green Tech and Relevance to Plans (Attachment 2); b. How to present projects in IRWM Plan – K/J to provide sample tables for review. c. Scoring Workshops and support i. Restoration – 3-27-14 ii. Water Supply/Wastewater – 3-21-14 iii. Stormwater/Flood Control – 3-28-14 4. Draft Climate Change Vulnerability Checklist (Attachment 3) – Request to provide comments regarding priority 5. Upcoming Plan Sections (Kennedy/Jenks Currently working on) a. Section 2 – Region Description b. Section 1 - Introduction c. Section 5 - Resource Management Strategies 6. Website updates 7. Schedule Update (Attachment 4) a. Next Partnership Meeting – Late April/Early May Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 1 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\8_2014-3-19_meeting notes.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 15 April 2014, 9 am to 11am Attendees: Sarah, Lynn, JoAnn, Beth, Penny, Joy, Kim, Sachi, Araceli 1. Draft Revised Section 8 –Implementation Framework – Subcommittee needs time to review and digest. Will schedule follow up call to review before presenting to Partnership. a. Governance - (Attachment 1) i. Data management – Lynn spoke with Kristen (DWR) and they are open to see what is proposed. Subcommittee would like to open to Partnership for possible hosting options. Do not feel comfortable with SNA hosting due to political concerns. KJ will follow up with SWWG for further data management options and obtain further details for the framework. Envision the final data management system framework and further details will be in an appendix to the plan as it will be a work in progress during the plan preparation. b. MOU – Confirm no changes (included at the end of Section 8) 2. Project Scoring – a. Review of Scoring for Green Tech and Relevance to Plans – Revised project scoring per previous discussions will be provided to everyone for review; with first review by subcommittee followed by release to all the project proponents and the Partnership. b. Process and schedule for re-scoring – would like to focus discussion at Partnership meeting for review of final scores and comments so can agree to move forward with the projects as scored. c. Conclude project scoring at Partnership meeting; need final score spreadsheets – Penny, Beth and Lynn to provide. KJ to compile and send out to project proponents for review and response to finalize scores prior to Partnership meeting for consensus. Important to reiterate score is only a number no other importance associated and scores are based on information provided in Project Template. d. How to present projects in IRWM Plan; summary tables (Attachment 2) – KJ to prepare draft tables for review and comment. 3. Drought Solicitation and Grant Program (see draft PSP and Guidelines at – Lynn to send out email for interested agencies to apply for this funding. Does not think will be a strong front runner and will be applying for GHG reduction grant money. a. Discuss whether there are projects that are: i. Eligible project types ( p.8 of draft PSP and p.11 of draft guidelines) ii. Will score well (p.27 pf the draft PSP) iii. Has both willing fiscal agent and project proponents with resources to complete application by July1 b. Submittal of comments by May 15th – the following are possible comments to be submitted by the Region: i. Contest moving of $200 million IRW funding to drought; ii. Plan adoption by time of contract unable to meet; need more flexibility iii. Important to see where past areas have received funds and reallocated from other areas. Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\9_2014-4-15_Meeting Minutes.doc Tahoe-Sierra IRWM Plan Update 4. Schedule Update (Attachment 3) a. Adoption in coordination with drought application – KJ will look at schedule. b. Next Partnership Meeting – April 30th, Location TBD i. Items to discuss include – Project scoring, Drought Solicitation, Plan Section Update, and Schedule Update c. Next Subcommittee Meeting – April 30th after Partnership Meeting – will be working lunch to review discussions from Partnership meeting and ensure we are clear the direction we are going. 5. Notice of Intent to Prepare IRWM a. Tahoe Daily Tribune b. Sierra Sun c. Record Courier? 6. Plan Sections – Discuss review process a. Section 1 – Introduction – pending b. Section 2 – Region Description – now available i. Climate Change Vulnerability Checklist - Awaiting Subcommittee comments ii. Technical Analysis - pending c. Section 3 – Relation to Local Water and Land Use Planning – Awaiting Subcommittee comments d. Section 4 – Objectives – parked Final Draft e. Section 5 - Resource Management Strategies - pending f. Section 6 – Project Review – pending g. Section 7 – Impacts and Benefits – pending h. Section 8 – Implementation Framework – now available i. Section 9 -Coordination - pending j. Section 10 – Acronyms and Abbreviations – pending Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\9_2014-4-15_Meeting Minutes.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 24 April 2014, 1:30 pm to 2:30 pm Attendees: Sarah, Lynn, JoAnn, Beth, Kim, Lauren O’Brien, Sachi, Araceli 1. Drought Solicitation and Grant Program Interest (Attachment 1) a. Applicant Interest – Lynn received response from Squaw ValleyPUD, TCPUD, NTPUD, Washoe Tribe and Trucke-Donner PUD with interest in going after grant money. b. Partnership Consideration – Need to ensure they are aware of application requirements and will need to ask Partnership if ok for non-participants to submit and become part of the Partnership now. c. Formal Submittal of comments by May 15th - Comments on Adoption Schedule 2. Project Scoring a. Project Proponent comments – Only 1 project proponent commented b. Consideration of rankings (High, Med, Low); - It was agreed since rankings are not required they would not be conducted also since the objectives are not prioritized then the projects would not be either. c. Conclude project scoring at Partnership meeting; - KJ to follow up with projects in multiple categories to choose the catergory they would like their project to be a part of. 3. Draft Revised Section 8 –Implementation Framework – Review Comments (Attachment 2) a. Governance - Tables 8-1, 8-2 and 8-3 – Agree with not using the RWMG but Partnership throughout the document; also take service terms for the leadership team as this may scare away participation. The group has worked in a fluid manner and would like to keep it that way to provide flexibility. Rename the Partnership Leadership to Leadership Team (LT). Delete table 8-1 and provide a summary explanation instead the table seems confusing. For Table 8-2 put in “X” not participant name. i. Data management - Options for discussion and potential action 4. Partnership Meeting – Draft Agenda (Attachment 3) – Delete Item 4.a and update Item 6.a a. Sub-Committee Meeting Working Lunch (Provided by K/J) – Place order with Araceli by 4-24-14 Noon (Attachment 4) 5. Sierra Water Workgroup MOU (Attachment 5) 6. Plan Sections – Update a. Section 1 – Introduction – pending b. Section 2 – Region Description – now available out to Partnership i. Climate Change Vulnerability Checklist - Awaiting Subcommittee comments ii. Technical Analysis c. Section 3 – Relation to Local Water and Land Use Planning – Awaiting Subcommittee comments d. Section 4 – Objectives – parked Final Draft e. Section 5 - Resource Management Strategies - pending f. Section 6 – Project Review – pending g. Section 7 – Impacts and Benefits – pending h. Section 8 – Implementation Framework – now available i. Section 9 -Coordination - pending j. Section 10 – Acronyms and Abbreviations – pending Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 1 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\10_2014-4-24_meeting minutes.doc Tahoe-Sierra IRWM Plan Update Partnership Meeting Summary 30 April 2014, 9:30 am to 12 pm 1. Introductions, Where we are, and Brief Announcements (9:30) 2. SEP Program Update – RWQCB – Eric Taxer– Currently working through pilot program with TRWC and are working out issues encountered. Plan to roll out program next year. Examples of projects so far have been Salt and Nutrient Plans, outreach and education. Anticipate having MOUs ready for next phase by February 2015 once pilot program is complete. 3. Sierra Water Work Group Introduction and Purpose – Liz Mansfield and Gavin Feiger – Mission to assist IRWMs and focus on the Sierra/Nevada stakeholders and coordination across the Region. 4. Project Scoring – the three categories Water Supply/Wastewater, Restoration and Flood Control/Storm Water are equally important to the region and do not think projects from different categories should be compared by scores, therefore include in Plan in three different tables. a. Review of Project Scoring – Agreed to take out geographical scoring as the projects would not be given high, medium, low priority. b. Partnership Acceptance of Projects – Partnership accepted the projects with the understanding that geographical score would be taken out. 5. Drought Solicitation and Grant Program Interest a. Interested Agencies and Project Eligibility – Yes, there are interested agencies within the Region who would like to apply for grant money. b. Grant application preparation feasibility – STPUD would be the lead agency c. IRWM Adoption Schedule impacts – This implies the IRWM Plan will need to be completed sooner than originally scheduled. Appears the latest the plan will need to be adopted by is August 15th. Need to ensure a substantial public review period (i.e. 30 days). Also, will need to include a method for emergency situations to accept new projects into the plan. d. Feasibility of IRWM Plan Preparation, Adoption, and DWR Review on Accelerated Schedule e. Submittal of comments to DWR by May 15th 6. Draft Section 8 –Implementation Framework (Will be available on Website by COB Monday April 28th http://tahoesierrairwm.com/plan-documents/ ) a. Governance - Leadership Team concept b. MOU c. Data management - Options for hosting and future maintenance 7. Plan Sections – Update (11:45) a. Section 1 – Introduction – pending b. Section 2 – Region Description – now available to Partnership; Comments by May 7th i. Climate Change Vulnerability Checklist ii. Technical Analysis c. Section 3 – Relation to Local Water and Land Use Planning – available to Partnership on 4/28/14; Comments by May 13th d. Section 4 – Objectives – parked Final Draft Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\11_2014-4-30_Meeting Minutes.doc Tahoe-Sierra IRWM Plan Update e. Section 5 - Resource Management Strategies - pending f. Section 6 – Project Review – pending g. Section 7 – Impacts and Benefits – pending h. Section 8 – Implementation Framework –available to Partnership on 4/28/14; Comments by May 13th i. Section 9 -Coordination - pending j. Section 10 – Acronyms and Abbreviations – pending 8. Action Items(11:55) Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\11_2014-4-30_Meeting Minutes.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 30 April 2014, 12:30 – 2:00PM Attendees: Lynn, Kim Garon, Kim, Beth, Penny, JoAnn, Joy, Sarah, Sachi, Araceli a. Recap of Partnership meeting and action items i. Drought implementation – who to lead – South Tahoe PUD Lynn - to ask DWR regarding adoption requirements Penny - Draft DWR comments to Subcommittee then to SWWG ii. Plan adoption schedule – assume early June draft plan KJ -MOU for posting to Website iii. DMS - Develop Task 1 – Architecture with SWWG a. Beth – non-redundant data upload – CEDEN, GAMA – water quality b. JoAnn – lack of funding of SWWG is a concern, how to get data c. Penny – don’t want to take money away from implementation to support maintenance d. Kim – what about requirements for data management system? Certain # of years? Need continued funding for hosting – as part of grant admin e. Penny SWWG - Sierra Nevada Conservancy grant (event based)– Tahoe Conservancy- guidelines capacity building- greater good for big purposes – potentially for SWWG f. Lynn – have $95k - complete by Dec 2014 g. Joy – host with conservancies? Penny – now hosted in Sac not an option h. Lynn – likes moving DMS to larger approach i. Penny – SWWG – 501c3 j. Beth –future project for data mgmt. – electronic data submittal – CEDEN – Water quality (STORET/WQX- EPA); GAMA – groundwater; k. Kim - subcommittee of Partnerships for 2 year l. JoAnn – don’t want to do double reporting b. Project Coordination with Other IRWMs SWWG summit – June 12 - 13 Ok to talk to other IRWMs c. SWWG MOU – pending til July? – Sarah has been in their shoes Penny – to review MOU, cursory review seems to be what we’re doing – Will get comments to subcommittee after review. Lynn – to then send out to Partnership, sign unless hear otherwise? d. Joy – tribal outreach follow-up - Woodfords Council –Geoff Ellis still on Council Presentation to entire Washoe Tribal Council for IRWM Plan and MOU – meet once a month, 1-800 76 Washoe, Coordination with Jennifer to get on the agenda Get detailed census report from Jen Woodfords Tribal Community check DAC? Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\12_014-04-30_Subcommitee Mtg notes.docx Tahoe-Sierra IRWM Plan Update e. Plan Section review process – to Subcommittee and partnership simultaneous – 2 week review including Section 1 Section 6 – project review and scoring, drop geographic scoring Section 2- Region - Sierra Co – DAC? e. Section 8 Implementation Framework - add emergency project and partner commitment (active participation) language f. Other Penny -TRPA – long-term participation, not a priority for staff – Ted Thayer was supposed to come; Sarah – may have to step down from Partnership on July 1 Future Sub-committee SEP program MOU by Feb 2015 – Lynn to Call Eric Taxer at RB within 2? Months June Partnership mtg – SWWG MOU and Future services Present draft plan Future Action a. Sub committee – check in in 2 weeks –Fri May 16th at 10 am – a. Drought application status b. Plan Section status c. SWWG MOU d. DMS update Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\12_014-04-30_Subcommitee Mtg notes.docx Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 16 May 2014, 10:00 am to 11:00 am Attendees: Araceli, Sachi, Lynn, Beth, Kim, Penny, Joy, -Not attending: Sarah, JoAnn, 1. Drought Solicitation and Grant Program Update (Lynn) – conf call on Mon with interested agencies, decided to move forward – STPUD lead, TCPUD, TDPUD, Lukins Water Company, Squaw Valley, Kim for water conservation –includes NTPUD, Joy – 7 partners – bring tribal project into RCD; a. Undecided Draft Final Plan out for review with Grant Application Submittal – earliest is July 3 to August 1 – spoke with Kristin – Lynn – what is adopted plan mean. i. 45 days to adoption, by whom? Identify in plan who are RWMG core partners – min 3 agencies, 2 of which with responsibility for water management; only those have to adopt, others can adopt later – applicants HAVE to adopt (e.g. Truckee, El Dorado County) b. RWMG – Redefine and Identify for Adoption purposes – subcommittee concurrence; these entities need to be part of the Leadership Team i. STPUD includes Alpine Co ii. Tahoe City PUD iii. RCD iv. TDPUD – talk to them about becoming more active, and be non-Tahoe entity, largest amount of $1.5m grant request v. Regional – would have north, middle, and south – not just Tahoe-centric- Penny’s concern vi. Tribe- will have to adopt as applicant – don’t need to be RWMG? resolution, June agenda may not be possible –Jen needs to discuss with Tribal council – can tribe step up to be part of Leadership team, resolution to apply for grant included Prop 84 and others 1. Get in writing what it means to be part of the RWMG – especially for tribe –- Joy says not at this time, confirmed by Jennifer – Lynn – refer to info from Section 8 regarding Leadership team c. Lynn - Request for conversation regarding Lahontan Region – Antelope is going forward with $10.7m; if commitment for groups to share – then application may be for $2m; how much of the total $27m has already been allocated to other IRWM? – what about Mojave? – Tahoe is national treasure – Penny - LPRA 2. SWWG – MOU – Penny to review and make recommendations to sub-committee; then will forward onto Partnership a. Lynn to forward Liz Mansfield DWR comment letter 3. Partnership Meeting – Schedule next meeting – wk of 7/7 - early to mid-July- South Tahoe PUD with webcast – issue draft “final” plan one week before 6/23 a. Check on Public Hearing – 30 day notice… Notice of intent to adopt b. Discuss the draft “final” plan pending DWR comments c. RWMG concept and Plan Adoption by d. Moving forward past IRWM Plan e. Partnership to adopt? Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\13_2014-5-16_subcommittee_meeting_minutes.doc Tahoe-Sierra IRWM Plan Update 4. Tribal Outreach Meeting – Schedule in coordination with plan – Council meets once/month a. June meeting for intro to tribal council – with request to sign b. Work through Joy – c. Need tribal council approval for drought application; option to join RWMG – no i. Adoption timing for the tribal council for drought application 5. Plan Sections – Update – no comments received yet for this week, if no comments please e- mail in a. Section 1 – Comments Due 5-15-14 – i. Define RWMG b. Section 2 – Region Description -Incorporating Comments (only received from three individuals) c. Section 3 – Relation to Local Water and Land Use Planning – Comments Due 5-14- 14 d. Section 4 – Objectives – parked Final Draft e. Section 5 - Resource Management Strategies - Comments Due 5-23-14 f. Section 6 – Project Review – pending, to be released Mon 5/19 i. Includes Emergency project addition language g. Section 7 – Impacts and Benefits – Comments Due 5-23-14 h. Section 8 – Implementation Framework – Comments Due 5-14-14 i. Add Emergency project addition language ii. Sierra Water Workgroup/ Data Management status iii. RWMG - concept iv. Joy – to provide mark-up comments pending- 8-1 –add federally recognized Washoe Tribe –Section 8.3 – “narrative that follows…” 1. Language needs to be updated i. Section 9 -Coordination – pending to be released Mon 5/19 j. Section 10 – Acronyms and Abbreviations – pending Action items: 1. Lynn – to talk to TDPUD and other RWMG members, section 8 – revised section to RWMG before draft final 2. Penny SWWG MOU 3. KJ – updated schedule with public hearing a. Plan sections b. Final Plan 4. Joy – tribal meeting – in June, July, August – mtg dates? 5. SWWG summit 6/12 – 6/13 6. Sub-committee check in Thurs 6/5 2pm – save the date Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 2 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\13_2014-5-16_subcommittee_meeting_minutes.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 5 June 2014, 2:00 pm to 3:00 pm Conference Call Present: Lynn, JoAnn, Beth, Joy, Kim, Penny, Sachi, Araceli, Maya – Sarah – had to formally drop off 1. Drought Solicitation and Grant Program Update (Lynn) a. Will submit but need input from subcommittee – Proposed Lahontan region division of money. i. ½ of full funding, with equal division and then remaining ½ by population – Tahoe Sierra - $1.5 million in drought or 2015. ii. Partnership to Decide- want to agree with division or compete for larger pot – Mojave/Antelope are in; Inyo-Mono may drop– geographic distribution, Tahoe-Sierra – haven’t done well in past competing for money. iii. Wanted guidance from sub-committee and then to Partnership for finalizing iv. Would have $1.5 million left if drought not pursued; Lynn won’t lead a large # of projects for $1.5 million. v. Based on DWR past; take $1.5 million and do drought; if other IRWMs spend all on this round. vi. Bird in hand vs none in the bush; Lynn – have a small project with purveyors in drought package – use $1.5 million now and look toward future bond; will likely lose TDPUD since their project is for $1.5 million. vii. Drought proponents know that $1.5 million for total application amount – have conf erence call scheduled – need Partnership blessing. viii. Every IRWM can apply for the money that are agreed to – there will always be $1.5 million for Tahoe-Sierra whether for drought or 2015. 1. Do we want to abide by agreement? Haven’t been competitive so should abide as better than nothing; if one IRWM doesn’t abide, then all fail; Mojave would go after $10.7 million if no agreement; most agreed; Lynn ok with going for drought or 2015 -simplified application in drought –would be hard pressed to participate in $150k effort; drought are ready to go; there are projects that meet criteria – if water bond others can go forward. ix. Sub-committee recommendation to full Partnership - a. Take $1.5 million rather than compete for $10.7 million; Lynn to send to Partnership for vote – 1 week and review; go for drought or wait for 2015? B. Spend now for drought or wait to 2015 1. Penny to ask drought partners to think about rest of the IRWM, if drought for full $1.5 million – is that fair to rest – drought ask < $1.5 million? 2. Lynn won’t lead < $1.5 million for 2015 because of many projects for limited amount of money a. If save for 2015- who will lead future grant application? Need to put to Partnership and drought partners Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 3 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\14_2014-6-5_Meeting Summary.doc Tahoe-Sierra IRWM Plan Update b. Is the effort worth $100k - $200k/project c. One project shouldn’t get $1.5 million d. Will lose momentum when folks recognize whether IRWM Plan without future water bond (most have IRWM funding) – Penny - may know more next week re water bonds. 2. Schedule Update a. Draft Plan released to Partnership week of June 9th b. Issue hard-copies for public review and post to IRWM web site – subcommittee (watershed council, conservancy, Truckee, STPUD, RCD, Tribe, Alpine Co Library, SLT library – seven Partnership –week of June 13 have a conference call – open 6/16 2pm – draft language by Lynn by COB, will issue on Friday c. Partnership Meeting week of July 7th for acceptance for adoption by individual entities i. Move July 7 meeting later to Tues 7/15 probably at STPUD or Wed 7/16 (conservancy booked 7/16 and 7/17, watershed council Beth on vacation on 7/15 but ok) 3. Review Sections 1 and 8 with Subcommittee a. Proposed June 16th Conference Call to review RWMG within Draft Plan b. RWMG – want more generic without being specific re agencies c. the RWMG and the Leadership Team–will be defined/assigned at the annual meeting for the coming year. 4. SWWG – MOU – Penny interesting re MOU and future of SWWG, a. Data Management Update 5. IRWM Plan Details a. Sections – Update b. Section 1 – Revised Draft to Subcommittee 5-30-14 i. Section 2 – Region Description -Incorporating Comments ii. Section 3 – Land Use and Water Planning -Incorporating Comments iii. Section 4 – Objectives – parked Final Draft iv. Section 5 - Resource Management Strategies - parked Final Draft v. Section 6 – Project Review – Comments Due 6-3-14 1. Includes Emergency project addition language vi. Section 7 – Impacts and Benefits – parked Final Draft vii. Section 8 – Implementation Framework – Revised Draft to Subcommittee 5-30-14 viii. Section 9 -Coordination – Comments Due 6-3-14 ix. Section 10 – Acronyms and Abbreviations – To be issued with draft Plan c. IRWM Plan Table formatting – main body vs appendix i. Maya – in main body – all 8.5x11 tables ii. JoAnn – appreciate effort, for lowest common denominator printer d. IRWM Plan Photos – need Truckee area photo – projects, BMPs, drinking water, recreation; 3 Alpine County photos e. Final Plan Hard Copies – 10 – 15 hard copies? Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 2 of 3 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\14_2014-6-5_Meeting Summary.doc Tahoe-Sierra IRWM Plan Update 6. Tribal Outreach Meeting – Schedule in coordination with plan adoption-target July meeting date a. Jennifer – need i. for resolution to accept/adopt plan, ii. need to have detailed budget for project; Get July/Aug mtg prep - 7. DAC Outreach 8. Website – Project Forms re-posted Leak detection – talk to Joy, Metro tech plus others? Lynn - Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 3 of 3 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\14_2014-6-5_Meeting Summary.doc Tahoe-Sierra IRWM Plan Update Tahoe-Sierra IRWM Update Partnership Meeting Summary 16 June 2014, 2:00 pm to 3:00 pm Conference Call Attendees: Trevor (City of South Lake Tahoe), Cindy (Squaw Valley), Lynn (City of South Lake Tahoe), Rus (El Dorado County Water Agency), JoAnn (Town of Truckee), Joy (Washoe Tribe), Dave Eggerton (El Dorado County Water Agency), Penny (Conservancy), Jack Landy(EPA), Jennifer (Lukins), Sara (TCPUD). 1. Drought Funding a. Lahontan Regions Funding Distribution Proposal – Reasons for agreeing will get a set amount of money for lesser administrative cost and future unknown. Those on call agreed to move forward with the funding distribution as proposed. b. Drought Funding or 2015 IRWM Funding Round – Those on call agreed to go for the $1.5 million in Drought funding. Do not want to risk leaving anything on the table. i. Who to lead application effort 2. RWMG Formation for IRWM Plan – Had one objection to the proposed change for the RWMG. Lynn was going to call to clarify why the change was needed for funding purposes.. 3. IRWM Plan schedule – Agency not happy with only two week review period; but will try to get it done. Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 1 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\15_2014-6-16.doc Tahoe-Sierra IRWM Plan Update Sub-Committee Meeting Summary 2 July2014, 1:30 pm to 2:30 pm Attendees: JoAnn, Beth, Lynn, Kim, Penny, Sachi, Araceli, Isaac Silverman and Peter Van Sant 1. Drought Solicitation and Grant Program Update (Lynn) – Moving forward with grant application for the $1.5 million. MOU/Letter of agreement being drafted for participating entities to sign. 2. Summary of Comments Received (Thanks to JoAnn, Lynn and Sarah)- Attachment 1 a. Sierra Watch Comment Letter (Attachment 2) - Isaac with Peter expressed concern related to the project #60 and the expansion project at Squaw Valley. The growth inducing potential and are wanting to get more clarity regarding water supply/redundancy. Feel the comment letter submitted provided adequate explanation for concern. Subcommittee informed Sierra Watch the IRWM is a collaborative process not a regulatory process and it was more appropriate to challenge the project during CEQA/NEPA review stage. Also, the projects have been formally accepted during the April 30, 2014 partnership meeting through consensus. However, this did bring up a valid point if a project is challenged during the project scoring phase how will the Partnership proceed? This will be brought up at the next Partnership meeting for consideration and future update to the IRWM plan. 3. Schedule Update a. Final Plan released week of July 7th - PDF Only b. Partnership Meeting July 15th for acceptance i. Drought Grant Program Update ii. Review Comments on Final Draft Plan – Presentation – Yes short one. iii. IRWM Plan Agency Adoption Schedule – “RWMG” iv. Lynn submit to DWR for review c. Final Plan Hard Copies or CDs - More hard copies after DWR Review/acceptance – yes once plan is final will get a count of number of hard copies needed. 4. Future/Pending Items – will be on hold until August/September timeframe. 1. SWWG – MOU a. Data Management Update 2. Tribal Outreach Meeting – August 8th – Lynn and Araceli to attend. 3. DAC – Outreach Water Use Efficiency 4. Salt and Nutrient Management Plan Attachments: 1. Attachment 1 –Summary of Comments Received 2. Attachment 2 –Sierra Watch Comment Letter Tahoe-Sierra IRWM Plan, July 2014 Appendix 1-D - Page 1 of 1 Section 1 – Introduction J:\2012\1270036.00_STPUD Tahoe Sierra IRWMP\09-Reports\9.09-Reports\_Appendices\_final_appendices\Appendix 1-D Meeting Summaries\16_2014-7-2_Meeting Summary.doc Page 1 of 2 Tahoe-Sierra IRWM Plan Update Sub-Committee Call Summary 3 October 2014, 8:30 – 9:30 AM Attendees – Kim Boyd, JoAnn Anders, Sachi Itagaki, Lynn Nolan, Beth Christman, Cindy Wise (RWQCB), Penny Stewart 1. Potential Allocation of budget remaining a. Salt and Nutrient Management Plan (SNMP) for 5 GW basins in the region - Sachi provided intro to SNMP in Tahoe-Sierra based on the draft Tech Memo that was provided to Cindy; Cindy provided a summary of the State RW policy (not a regulation) which had a provision for SNMP prepared for each GW basin by May 2014, with possibility of 2 year extension. Later SWRCB realized that the timing was unrealistic from the beginning; SWRCB assigned priorities to GW basin for each RWQCB to focus on. If in part of state where there’s lots of RW use, then having a SNMP in place will streamline RW permitting process- this is the case in some of the South Lahontan Basins where IRWMs were used to prepare SNMPs. In last 2 rounds of DWR planning funding, SNMP can be part of IRWM Plan, gave competitive advantage in evaluation. Moving forward, new sources of funding, may make it a requirement/more desirable to have a SNMP. Cindy requested that the Sub-committee consider completing the preparation of the SNMP (building on the work done for the draft TM) for the 3 priority basins which are Tahoe GW basins (North and South), Martis Valley. RWQCB Staff makes recommendation to the Regional Board re acceptance of SNMPs. The subcommittee was supportive of getting the SNMP completed and KJ will work with Cindy and Lynn to prepare the extension letter. b. Data Management System (see attached track changes mark-up – Attachment 1) Lynn noted that she’s been working with KJ and SWWG for DMS and website which will help SWWG and Tahoe-Sierra and other IRWM. Are there other ideas for DMS and website or is anybody not comfortable? It was asked whether SWWG is a sub to KJ; and it is planned for SWWG to contract with STPUD. Concerns were expressed about up front payment; and it was noted that DWR will not likely accept that. It was noted that if the Water bond passes, keeping SWWG with DWR has even more value for IRWM in Sierra Region. The Subcommitee was in favor of working with SWWG and DWR. Lynn had to leave for another call- c. WUE for DAC/Tribal Outreach – Sachi described proposal to be implemented by South Tahoe PUD and other water agencies. Is this different than original DAC/Tribal outreach? Yes. How does this contribute to IRWM Plan? Embraces/expands outreach to DAC/tribes. A few questions that Sachi will ask Lynn –Does Joy see value of outreach to tribe? how does this mesh with prior grant application scopes? It would be good to advise Partnership, how successful were initial efforts to DAC/Tribal? What Page 2 of 2 did we learn, is this a good use $? The Subcommittee was generally favorable pending responses to these questions. d. Prepare (and shelve) amendment to IRWM plan to address DWR comments (Attachment 2)- Will discuss with Partnership. Re hard copy IRWM Plan production: Most preferred downloadable e-copy with one request for the Plan on CD, KJ will verify with Lynn if a hard-copies should be made The sentiment of the Sub-Committee is that future efforts should benefit as much of the Partnership as possible with equal opportunities for benefit to other members. This and other ideas for planning should be discussed at the next Partnership call/meeting. 2. Drought application pending – Lynn reported that the application was not recommended for funding; Lynn did hear from DWR staff that DWR would honor the allocation agreed to by the IRWMs within the Lahontan Region which could include granting the 2015 allocation for this drought round Comments will be submitted to DWR by 10/8. $1.5m now for 4 drought projects; The subcommittee recalled that if $ didn’t get awarded to drought projects; then would roll back to the Partnership for the 2015 group. Some members of the sub-committee received several calls after the June Partnership discussion to this effect. Lynn indicated that STPUD would not be available for the 2015 IRWM Implementation application. It was asked if Tahoe-Sierra does NOT choose to use 2015 $ for the drought application, whether this impacts the other Lahontan IRWMs to use 2015 $ for their drought applications. Note: after the call, Lynn contacted the Partnership with regard to this item and noted that other Lahontan IRWMs can choose to receive 2015 $ for this drought application even if Tahoe- Sierra chooses not to do so. 3. MOU Review and plan adoption – Item tabled 4. Scheduling of Partnership call/meeting – KJ to confer with Lynn; Conf call with Partnership proposed 5. Other - None 6. Summary and Action Items Tahoe Sierra IRWM Partnership Meeting April 1, 2016 1-3 p.m. South Tahoe Public Utility District 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 Call in number: 515-739-1020 Meeting Access Code: 568699 Agenda 1:00 to 1:10 Introductions 1:10 to 1:30 Status of current funding sources and agreement among Lahontan area IRWM groups *See attached Funding Breakdown for Proposition 1 (Yellow highlighted is proposed funding amount) 1:30 to 2:00 DAC Outreach Funding and project ideas 2:00 to 2:15 Stormwater Planning Application Status/Update 2:15 to 2:45 Project Templates and Review of Proposition 1 rating and ranking criteria Assignment of Lead and Subcommittee groups for project review: Stormwater Restoration Water Supply/Wastewater 2:45 to 3:00 Current IRWM status and necessary information for updating 3:00 Adjourn Tahoe Sierra IRWM Partnership Meeting October 19, 2015 1-3 p.m. South Tahoe Public Utility District 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 Call in number: 641-715-3580 Meeting ID#: 700-103 Agenda 1:00 to 1:10 Introductions 1:10 to 1:20 Status of Current Planning grant/ New Stormwater Plan Requirements/Water Quality Reporting Requirements for IRWM plans 1:20 to 1:30 Salt Nutrient Management Plan Update 1:30 to 1:45 Data Management System Status 1:45 to 2:45 Proposition 1 *IRWM 1st round for Proposition 1 (Total Grant Award: $2.8 Million—see table below…24.5M available Lahontan area, 6 IRWM groups 50% equal split and 50% population base) *Additional monies available for Disadvantaged communities/Economically Challenged Communities 2:45 to 3:00 Questions/Comments/Adjourn- REGION Antelope Valley Inyo- Mono Mojave Tahoe- Sierra Fremont Valley Lahontan Basins Allocation $6,893,797 $2,889,384 $7,515,890 *$2,852,284 $2,267,552 $2,081,093 Tahoe Sierra IRWM Partnership Meeting April 15, 2015 1-3 p.m. South Tahoe Public Utility District 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 Call in number: 712-775-7031 Meeting ID#: 125-455-122 Agenda 1:00 to 1:10 Introductions 1:10 to 1:20 Status of MOU/Plan Adoption *List of agency adoptions established 1:20 to 1:30 Additional IRWM Activities/Grants Revision *Planning Grant extended to December 31, 2015 1:30 to 1:45 Data Management System Status *Sierra Water Workgroup new consultant on DMS 1:45 to 2:00 Proposition 1, other funding updates *Information regarding other funding sources for IRWM projects *IRWM 1st round for Proposition 1 (Total Grant Award: $2.8 Million—see table below…24.5M available Lahontan area, 6 IRWM groups 50% equal split and 50% population base) *Pending CTC/SNC funding opportunities *Drought mandates/effect on funding 2:00 to 3:00 Proposition 84 IRWM Implementation Round – due August 2015 *List of rated and ranked projects by category *Discussion of top ranked projects/agencies wishing to submit *Grant limit: $1.5 Million (see allocation table below) 3:00 Questions/Comments/Adjourn REGION Antelope Valley Inyo- Mono Mojave Tahoe- Sierra Fremont Valley Lahontan Basins Allocation $6,893,797 $2,889,384 $7,515,890 $2,852,284 $2,267,552 $2,081,093 Page 1 of 2 Tahoe Sierra IRWM Partnership Meeting September 22, 2016 1-3 p.m. South Tahoe Public Utility District 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 Meeting Notes Attendees: Attendees (Call-In): Michelle Hochrein, Washoe Tribe Envi Dept. Beth, Truckee River Watershed Geoff Ellis, Washoe Tribe/Community Fabienne Gueissaz, Squaw Lynn Nolan, STPUD JoAnn, Town of Truckee Sarah Jones, TRPA Kansas, Placer County Sarah Green, Alpine Watershed Group Steve, Truckee Donner PUD Jack Landy, U.S. EPA Daniel Kikkert, El Dorado County John Larson, TKPOA Jason Burke, CSLT Faye-Marie Pekar, CSLT Kurt Althof, TCPUD Ellery Stahler, TRCD Chris Mertens, CTC Russell Wigert, El Dorado County Scott Ferguson, Lahontan Water Board Jennifer Lukins, LBWC Livy Coe, NRCS 1. Scott Ferguson, Senior Water Resource Control Engineer with Lahontan Regional Water Quality Control Board discussed the current LRWQCB Climate Change Adaptation Survey they are currently conducting. The Climate Change Survey is available at: https://eSurv.org?s=LBJJGM_d59a343d and all partners are encouraged to fill out the survey as the information will be helpful in developing climate change adaptation planning strategies. 2. Ellery Stahler of Tahoe Resource Conservation District outlined the two funding sources TRCD received to complete a Tahoe Sierra region-wide Stormwater Resources Plan. The California Tahoe Conservancy funded TRCD for the Tahoe region and the State Water Resources Control Board has funded the planning to extend to the other areas of our TSIRWM region. A consultant has been hired for this effort and stakeholder outreach meetings are planned for the near future. This is an important planning effort as new mandates by the state require these plans to be in place for those agencies seeking stormwater funding. Information on the outreach meetings will be distributed soon. Page 2 of 2 3. The Tahoe Sierra IRWM approved the submission of a Disadvantaged Community Planning grant to the Department of Water Resources at the April 2016 meeting and approved the following projects: i. Washoe Tribe planning and design for water/wastewater improvements at the Woodfords Community $ 98,897 ii. El Dorado County planning and design for storm water improvements in Tahoma $ 56,397 iii. City of South Lake Tahoe Existing Drainage Condition Assessment and Feasibility Report for Sierra Blvd. $ 61,398 iv. TSIRWM DAC outreach activities to include website updates/outreach materials/etc. $ 30,607 This application is currently being prepared and is scheduled for submission October 20, 2016. This application is Lahontan region-wide and includes 7 IRWM groups. California Rural Water will serve as the lead in this effort. Future grant opportunities through the IRWM Proposition 1 funding include a DAC Implementation grant and a Region-wide implementation grant. The TSIRWM share of this funding is limited: approximately $250,000 for the DAC Implementation and $2,500,000 for the regional project implementation. DWR has not scheduled the time frames for these grant applications as yet, but hopes to have them available in 2017. 4. The TSIRWM website, www.tahoesierrairwm.com, has been updated and includes all the rating and ranking of the current round of projects as well as individual project templates. Issues with rating and ranking were discussed and the category of geographic distribution will be utilized when funding opportunities allow. Although the group strives for conformity across the board when rating and ranking the three categories (stormwater/flood control, water/wastewater, and restoration), in the category of DAC, the newest mapping from the Department of Water Resources established some new DAC communities that were not originally identified. Markleeville has also been recently identified as a DAC community through an income survey provided by the SWRCB but was not included in the DWR mapping tool and the Woodfords Community was also not included. These discrepancies will be corrected as we move forward with funding evaluation. 5. As discussed at the spring meeting, the current TSIRWM plan will need some revisions to be considered complete by DWR. One of the updates will be the addition of the TSIRWM Stormwater Resources Plan document as an addendum, but we will also need to work on ensuring our climate change section meets the newest criteria as well as updating for water contamination statistics region wide. Lahontan may be able to help us with this updated material. There was discussion about whether a new MOU would be needed once the updates have been added and we will check with DWR to see whether that is a necessity. Tahoe Sierra IRWM Partnership Meeting September 18, 2017 South Tahoe Public Utility District Meeting Notes 1. Agenda Item- DAC Planning Grant Update: The Department of Water Resources has approved the funding contract that includes the Tahoe Sierra IRWM DAC projects as listed below: Washoe Tribe planning and design for water/wastewater improvements at the Woodfords Community $117,084 El Dorado County planning and design for storm water improvements in Tahoma $ 74,563 City of South Lake Tahoe Existing Drainage Condition Assessment and Feasibility Report for Sierra Blvd. $ 79,565 TSIRWM DAC outreach activities to include website updates/outreach materials/etc $ 60,175 TOTAL GRANT AWARD: $331,387 STPUD will be contacting partners for requests for outreach materials and/or website updates. 2. Agenda Item- IRWM Implementation Grant Updates: Partners agreed to keep the current project selection process model with the exception of the stormwater projects. A short presentation on the draft final of the TSIRWM Stormwater Resource Plan was given by Cara Moore of Tahoe Resource Conservation District. The state requirements for this plan call for an integration of the stormwater plan into the current TSIRWM Plan. As part of the Stormwater Resource Plan development, all stormwater projects have been moved to this plan for rating and ranking purposes. The next IRWM implementation funding under Proposition 1 is expected to be announced in 2018. Also in 2018 is the need for a revision of project templates and project list as the TSIRWM plan calls for new projects every 2 years and the last call for projects was in 2016. 3. Agenda Item-Necessary Updates to 2014 TSIRWM Plan: Department of Water Resources is requesting the IRWM plans be updated to include additional information about climate change adaption strategies and water quality statistics for each region. Several planning documents in our region are currently being developed that would help to provide information for this required update and STPUD agreed to act as the lead in gathering these documents and assessing what information would be needed to bring the current plan up to date with the new requirements. 4. Agenda Item-Status of SEP/Lahontan funding process: Lynn Nolan, STPUD, is working with Eric Taxer of LRWQCB to provide a list of the current TSIRWM rated and ranked projects which would serve as a funding list if the TSIRWM is approved as a regional pass-through entity for any funding that becomes available under this program. Lynn will attend a LRWQCB board meeting to present the list of projects and information on the TSIRWM to request approval to establish the partnership as a funding entity. 5. Agenda Item-Updates on future of IRWM funding: After the Proposition 1 IRWM funding is distributed, there are no further funding sources for the IRWM process itself. There is an active group that the TSIRWM belongs to, IRWM Roundtable of Regions, which is actively pursuing conversations with several state agencies about the future of IRWM. TSIRWM will continue to be a part of this group and convey information that may impact the partnership as it becomes available. Tahoe Sierra IRWM Partnership Meeting Thursday, February 8, 2018 1:00 to 3:00 p.m. South Tahoe Public Utility District 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 Call in number: 563-999-2090 Meeting Access Code: 452684 Agenda 1:00 to 1:10 Introductions 1:10 to 1:30 Current Status of IRWM funding a. DAC planning grant b. IRWM implementation grant (our total $2,233,768) c. IRWM DAC implementation grant ($225,000) d. Funding schedule from DWR (early 2018) 1:30 to 2:35 IRWM Implementation Grant Update a. Project template updates for 2018 in progress b. Stormwater group update c. Schedule of rating and ranking process d. Establish subcommittee process 2:35 to 2:45 Necessary Updates to 2014 TSIRWM a. Possible funding available 2:45 to 2:55 SEP Approval/Lahontan funding process 2:55 to 3:00 Questions/Comments/Adjourn