HomeMy WebLinkAboutBoard Agenda Item 12-19-24BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Chris Skelly, Information Technology Manager
MEETING DATE: December 19, 2024
ITEM – PROJECT NAME: Water Loss Reporting
REQUESTED BOARD ACTION: 1) Approve the Proposal from Kiefer Consulting to develop
water loss reports; and 2) authorize the General Manager to execute a Contract with
Kiefer Consulting for the proposed Scope of Work in the amount of $227,000.
DISCUSSION: Staff have been working to improve data and technology to identify
water loss including identifying multiple reporting needs to streamline the performance
of the District’s water system and assist in current and anticipated regulatory reporting
requirements. These types of reports are often complex and take a significant amount
of time to research, plan, design and build. The District received grant funding from the
California Department of Water Resources Integrated Regional Water Management
(IRWM) for this effort, so a Request for Proposals (RFP) was developed for a consultant to
assist with designing and implementing of the necessary water loss data technology
and to create and deliver the highest priority reports to the District.
Staff originally published an RFP to the District’s ‘approved SCADA integrators’ list on
August 2, 2024. After the four-week bid period closed and no proposals were received,
staff published the RFP to the District’s public bidding portal and only received the one
proposal from Keifer Consulting. After interviewing the project team, staff feels Keifer
Consulting has the necessary experience and expertise to meet the project goals and
timeline and deliver the identified reports.
SCHEDULE: December 2024 – December 2025
COSTS: $227,000
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE: IRWM Grant Funded: $232,000
ATTACHMENTS: Kiefer Consulting Proposal
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline