HomeMy WebLinkAbout2025.02.20 District Board Agenda Packet SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, February 20, 2025 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Joel Henderson, Director BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Vice President Shane Romsos, President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE PUBLIC (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. PRESENTATION
Adam Dedmond, Benefits Manager at the Association of California Water Agencies Joint
Powers Insurance Authority (ACWA JPIA), will present benefit program highlights.
7. ITEMS FOR BOARD ACTION
a. Arrowhead Well Arsenic Treatment Facility Media Changeout
(Mark Seelos, Water Resources Manager)
Award the project to the lowest responsive, responsible bidder, Layne Christensen
Company, in the amount of $129,842.33.
b. 2025 Test Well Project
(Mark Seelos, Water Resources Manager)
1) Approve proposed scope of work from Best Environmental Subsurface Sampling
Technologies for the 2025 Test Well Project; and (2) Authorize the General Manager to
execute Task Order No. 1 with Best Environmental Subsurface Sampling Technologies in
the amount not to exceed $425,407.
REGULAR BOARD MEETING AGENDA – February 20, 2025 PAGE – 2
c. 2025 Vegetation Management Phase 1
(Laura Hendrickson, Associate Engineer)
1) Authorize staff to advertise for construction bids for the 2025 Vegetation
Management Phase 1 Project; and 2) Authorize the General Manager to execute
Memorandum of Understanding with Tahoe City Public Utility District and North Tahoe
Public Utility District.
8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Local Access and Transport Area (LATA) Fiber Planning Project Update
(Chris Skelly, Information Technology Manager)
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
02/06/2025 – 2:00 p.m. Regular Board Meeting at the District
02/11/2025 – 3:30 p.m. Operations Committee Meeting at the District
02/12/2025 – 10:00 a.m. El Dorado Water Agency Meeting in Placerville
02/14/2025 – 11:00 a.m. Capital Improvement Program Public Meeting
Future Meetings/Events
03/06/2025 – 11:30 a.m. Finance Committee at the District
03/06/2025 – 2:00 p.m. Regular Board Meeting at the District
ADJOURNMENT (The next Regular Board Meeting is Thursday, March 6, 2025, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – February 20, 2025 PAGE – 3
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, February 20, 2025
ITEMS FOR CONSENT
a. AS-NEEDED ENGINEERING SUPPORT
(Julie Ryan, Engineering Department Manager)
1) Approve the Proposal from Carollo Engineers, Inc. to provide As-Needed Engineering
Support Services; and 2) Authorize the General Manager to execute Amendment A to Task
Order 32 in the amount of $30,380.
b. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 3
(Trevor Coolidge, Senior Engineer )
1) Approve Change Order No. 7 to White Rock Construction, Inc., in the amount of
<$641,252.18>; and 2) Authorize the General Manager to execute Change Order No. 7.
c. 2025 PATCH PAVING SERVICE CONTRACT
(Adrian Combes, Director of Operations)
Authorize staff to advertise for construction bids for the 2025 Patch Paving Contract.
d. GOVERNING BODY RESOLUTION FOR THE STATE AND LOCAL CYBERSECURITY GRANT PROGRAM
APPLICATION PACKAGE
(Donielle Morse, Grants Coordinator)
Adopt Resolution No. 3304-25 for the State and Local Cybersecurity Grant Program
application package administered by the California Office of Emergency Services for the
project “Strengthening Cyber Resilience.”
e. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Receive and file Payment of Claims in the amount of $2,968,668.63.
f. REGULAR BOARD MEETING MINUTES: February 6, 2025
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve February 6, 2025, Minutes.
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: February 20, 2025
ITEM – PROJECT NAME: As-Needed Engineering Support
REQUESTED BOARD ACTION: (1) Approve the Proposal from Carollo Engineers, Inc. to
provide As-Needed Engineering Support Services; and (2) Authorize the General
Manager to execute Amendment A to Task Order 32 in the amount of $30,380.
DISCUSSION: In June 2024, the General Manager authorized Task Order 32 with Carollo
Engineers, Inc., (Carollo) in the amount $74,957.00 to provide project management
support to the Engineering Department in the wake of two recent project manager
vacancies. The scope of services included managing the completion of the Recycled
Water Strategic Plan as a representative of the District on the project team, performing
construction management for Secondary Clarifier 1, and providing as-needed services
at the discretion of the District.
The original agreement assumed the Recycled Water Strategic Plan would be
completed by September 2024 and the Clarifier would be complete and closed out by
December 2024. The Recycled Water Strategic Plan was completed in December 2024
(three months later than planned) and the Clarifier 1 construction project is still in
closeout. All funds from the original task order have been expended and this
amendment will allow the closeout of the Clarifier project to be completed, and
provide the Engineering Department with additional project support until the remaining
management vacancy can be refilled.
With Board approval, staff will execute Amendment A to Task Order 32, under the
existing Master Service Agreement with Carollo, bringing the total for Task Order 32 to
$105,337.00.
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
Julie Ryan
February 20, 2025
Page 2
SCHEDULE: ASAP
COSTS: $7,620.00 (SCIRHB); $22,760.00 (Suspense)
ACCOUNT NO: 1030-8088 (SC1RHB); 1030-2504 (Suspense)
BUDGETED AMOUNT AVAILABLE: $153,483; N/A
IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ☒ Yes ☐ No ☐ N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
2880 Gateway Oaks Drive, Suite 300
Sacramento, California 95833
P 916-565-4888
carollo.com
Project No / STPUD As-Needed Amendment.docx
February 11, 2025
Ms. Julie Ryan
Engineering Manager
South Tahoe Public Utility District
1275 Meadow Crest Dr.
South Lake Tahoe, CA 96150
Subject: Amendment to As-Needed Engineering Support for Various Project Assignments
Dear Julie:
Carollo Engineers, Inc. (Carollo) is pleased to provide the South Tahoe Public Utility District (District) with this
amendment to the existing as-needed engineering support tasks.
SCOPE OF WORK
The scope of work includes on-call budget allocations for various assignments as defined herein.
Task 1 – Contract Project Management for the Recycled Water Strategic Plan Project
This project is complete and no additional scope is needed.
Task 2 – Contract Construction Management for the Secondary Clarifier Project Construction
Carollo will provide contract construction management services for the Secondary Clarifier Project construction
closeout phase. This work generally includes:
»Execution of final change order and payment
»Providing information to the District’s Grants Department for State Revolving Fund Project Report
»Oversight of punchlist completion
»Coordination of final programming and training
A budget hour estimate of 20 hours is assumed for this task.
Task 3 – As-Needed Engineering Support
Carollo will provide as-needed engineering support to District staff.
A budget hour estimate of 60 hours is assumed for this task.
Carollo will manage the project budget and prepare monthly invoicing and progress reports.
Assumptions:
▪Continued access to District-owned/managed materials, systems, and staff as needed to complete the work.
▪Available budget will be transferred between tasks, as needed, to best support the District’s requests for
assistance.
▪A budget amendment will be processed if additional staff hours, time, or budget are necessary for
completion of any projects and/or District-assigned tasks once allocated budget has been expended.
Ms. Julie Ryan, Engineering Manager
February 11, 2025
Page 2
Schedule
Carollo will provide engineering services described herein on an as-needed basis until funds are expended.
Compensation
Carollo’s compensation for the proposed basic services shall not exceed thirty thousand three hundred eighty
($30,380), as summarized below in the attached Exhibit A.
Exclusions
This scope includes the following project exclusions:
▪Any/all services not described herein.
Our team appreciates the opportunity to continue to serve the District with on-call engineering services
described herein. Please do not hesitate to contact us with any questions or concerns you may have regarding
the proposal to assist your team.
Sincerely,
CAROLLO ENGINEERS, INC.
Stephen Caswell, P.E.
Vice President | Project Manager
Enclosures: Exhibit A
cc: Beverly Hann
South Tahoe Public Utility District
As-Needed Engineering Support
Labor Hours and Cost
Task Description St
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Carollo Labor PECE La
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Estimated Fee
$364 $16.00
Task 1 - Contract Project Management for the Recycled Water Strategic Plan Project 0 $-$-$-$-
Contract Project Management for the Recycled Water Strategic Plan Project 0 $-$-$-$-
Task 2 - Contract Construction Management for Secondary Clarifier Project Construction 20 $7,300 $320 $7,620 $7,620
CM for Secondary Clarifier Project 20 $7,300 $320 $7,620 $7,620
Task 3 - As-Needed Engineering Support 60 $21,800 $960 $22,760 $22,760
As-Needed Engineering Support 60 $21,800 $960 $22,760 $22,760
Total Hours and Fee 80 $29,100 $1,280 $30,380 $30,380
CAROLLO ENGINEERS, INC.
FEE SCHEDULE
As of January 1, 2025
Page 1 of 2
Billing Classification Hourly Rate
Engineers/Scientists
Senior Project Manager $ 364.00
Project Manager $ 364.00
Senior Design Manager $ 364.00
Senior Program Manager $ 364.00
Program Manager $ 304.00
Principal Professional $ 371.00
Senior Service Delivery Lead $ 364.00
Service Delivery Lead $ 359.00
Supervising Professional $ 361.00
Design Manager II $ 366.00
Design Manager I $ 275.00
Senior Professional $ 282.00
Lead Professional $ 265.00
Professional $ 233.00
Staff Professional $ 226.00
Engineering Intern $ 141.00
Supervising Analyst $ 284.00
Senior Analyst $ 263.00
Lead Analyst $ 236.00
Staff Analyst $ 217.00
Technicians
Supervising BIM Designer $ 313.00
Senior BIM Designer $ 265.00
Lead BIM Designer $ 260.00
BIM Designer 3 $ 233.00
BIM Designer 2 $ 225.00
BIM Designer 1 $ 221.00
Supervising Designer $ 245.00
Lead Designer $ 237.00
Senior Designer $ 210.00
Designer $ 179.00
Staff Designer $ 181.00
Senior Drafter $ 175.00
CAD Drafter $ 161.00
Construction Management and Operations
CAROLLO ENGINEERS, INC.
FEE SCHEDULE
As of January 1, 2025
Page 2 of 2
Billing Classification Hourly Rate
Senior Construction Manager $ 364.00
Principal Construction Manager $ 347.00
Construction Manager $ 337.00
Supervising Cost Estimator $ 350.00
Lead Cost Estimator $ 233.00
Resident Project Representative $ 305.00
Lead Inspector $ 259.00
Inspector $ 243.00
Resident Engineer $ 223.00
Principal Operations Specialist $ 335.00
Operations Lead $ 364.00
Operations Specialist $ 305.00
Field Professional $ 238.00
Support Staff
Senior Project Services Administrator $ 254.00
Project Services Administrator $ 202.00
Lead Document Processor $ 198.00
Document Processor II $ 172.00
Document Processor I $ 157.00
Administrative Assistant $ 141.00
Project Equipment Communication Expense (PECE) Per DL Hour $ 16.00
Other Direct Expenses
Travel and Subsistence Cost + 10%
Mileage $ 0.70 per mile
Subconsultant Cost + 10%
Other Direct Cost Cost + 10%
Expert Witness Hourly Rate x 2.0
This fee schedule is subject to annual revisions due to labor adjustments.
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: February 20, 2025
ITEM – PROJECT NAME: Keller-Heavenly Water System Improvements Project, Phase 3
REQUESTED BOARD ACTION: 1) Approve Change Order No. 7 to White Rock
Construction, Inc., in the amount of <$641,252.18>; and 2) Authorize the General
Manager to execute Change Order No. 7.
DISCUSSION: Phase 3 of the Keller-Heavenly Water System Improvements Project is the
third and final phase of improvements within the Keller-Heavenly area that has upsized
water lines, replaced a 150,000-gallon water tank, installed a rockfall barrier to protect
the new tank, and modernized multiple pressure reducing valve (PRV) stations.
The Project was awarded to White Rock Construction, Inc. on June 16, 2022.
In addition to completing the Keller-Heavenly Project work, White Rock also completed
work replacing a water main on View Circle under Bid Schedule C and provided major
assistance to the District during the El Dorado Storm Events at Diamond Valley Ranch
and Fallen Leaf Lake under Bid Schedule E. This change order serves to make full
payment for work completed on those bid schedules while also deleting a portion of the
contract related to access road work at Lookout Tank. There is no change to the
contract days associated with this change order.
Staff recommend that the Board approve Change Order No. 7 to White Rock
Construction, Inc., resulting in a credit to the District in the amount of <$641,252.18> and
Authorize the General Manager to execute the change order.
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
Trevor Coolidge
February 20, 2025
Page 2
SCHEDULE: Upon Board Approval
COSTS: Total <$641,252.18>
ACCOUNT NO: <$541,110.00> 20.30.7840/LOOKRD, <$21,431.00> 20.30.8376/VIEWWL,
$5,440.31 20.30.8370/PWSGEN, <$84,151.49> 10.30.2504/EDSTRM
BUDGETED AMOUNT AVAILABLE: N/A
IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ☒ Yes ☐ No ☐ N/A
ATTACHMENTS: Change Order No. 7
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water & Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
Change Order #:7
Project: Keller-Heavenly Water System Improvements Project, Phase 3
Date:2/20/2025 Purchase Order No. :2023-380
Contractor: White Rock Construction Inc.
Dollar Amounts
$4,457,288.25 334
$1,375,782.58 508
$5,833,070.83 1054
($641,252.18)0
$734,530.40 720
$5,191,818.65 1054
Accepted by
Contractor: Date:
Reviewed by STPUD
Project Manager: Date:
Authorized by STPUD
General Manager: Date:
THIS CHANGE ORDER
Total Change Orders to Date
New Contract Total
Contract Times
Original Contract
Previous Change Orders
Current Contract
X:\Projects\Water\2016 Keller‐Heavenly Water System Improv\_Phase 3\C ‐ Contract Administration\C.3 ‐
Contract Docs\C.3.4 ‐ Change Orders\Change Order No.
7\KellerHV_Ph3_CO#07_View_Lookout_Emerg_Balance_As_D [Summary]2/12/2025
Change Order #:7C
Project: Keller-Heavenly Water System Improvements Project, Phase 3
Bid Schedule:BID SCHEDULE C: VIEW CIRCLE WATERLINE
Date:2/20/2025
Contractor: White Rock Construction Inc.
Dollar Amounts
$354,080.00
$0.00
$354,080.00
($21,431.00)
($21,431.00)
$332,649.00
The Contract Shall Be Changed As Follows:
7C.1
TOTAL FOR ITEM 7C.1 IS: $22,659.00
7C.2
TOTAL FOR ITEM 7C.2 IS: ($12,000.00)
7C.3
TOTAL FOR ITEM 7C.3 IS: $3,300.00
7C.4
TOTAL FOR ITEM 7C.4 IS: ($16,800.00)
7C.5
TOTAL FOR ITEM 7C.5 IS: ($18,590.00)
New Bid Schedule Subtotal
Amend Bid Item 59 to reflect a 20 LF decrease in the length of Vertical Offsets installed, for
work not performed. At the contract rate of $600.00 per LF, the reduction in Contract quantity
results in a credit to the District in the amount of $12,000.00
Amend Bid Item 65 to reflect a 960 unit decrease in the quantity of 4-inch Trench Patch, for
work not performed. At the contract rate of $17.50 per SF, the reduction in Contract quantity
results in a credit to the District in the amount of $16,800.00
Amend Bid Item 67 to reflect a $2,488.10 increase to the 83 LF in the length of 8" C900 PVC
Pipe - Class 235 installed. At the contract rate of $273.00 per LF, the increase in Contract
quanity results in a credit to the Contractor in the amount of $22659.00
Amend Bid Item 60 to reflect a 1 unit increase in the quantity of of 3.4" Single Water Serices
installed, for additional work performed. At the contract rate of $3,300 EA, increase in
Contract quantity results in a credit to the Contractor in the amount of $3,300.00
Amend Bid Item 66 to reflect a 960 unit decrease in the quantity of Pulverize & compact
existing roadway, place 3" AC (PG64-28 PM), for work not performed. At the contract rate of
$11.00 per SF, the reduction in Contract quantity results in a credit to the District in the amount
of $18,590.00
THIS CHANGE ORDER
Total Change Orders to Date
Original Bid Schedule Subtotal
Previous Change Orders
Current Bid Schedule Subtotal
Purchase Order No.: PO#2023-382
X:\Projects\Water\2016 Keller‐Heavenly Water System Improv\_Phase 3\C ‐ Contract Administration\C.3 ‐ Contract Docs\C.3.4 ‐ Change
Orders\Change Order No. 7\KellerHV_Ph3_CO#07_View_Lookout_Emerg_Balance_As_D [Bid Schedule C]2/12/2025
Change Order #:7D
Project: Keller-Heavenly Water System Improvements Project, Phase 3
Bid Schedule:D: As Needed Water Improvements
Date:2/20/2025
Contractor: White Rock Construction Inc.
Dollar Amounts
$100,000.00
$82,994.95
$182,994.95
$5,440.31
$88,435.26
$188,435.26
The Contract Shall Be Changed As Follows:
7D.1
TOTAL FOR ITEM 7D.1 IS: $5,440.31
Purchase Order No.: PO#2023-383
Total Change Orders to Date
New Bid Schedule Subtotal
Amend Bid Item 67 to As-Needed Water System Improvements by $5,440.31 to reflect
additional work at the District's request to relocate equipment and install additional
instrumentation at the Paloma Well and Keller Booster sites per T&M dated proposal dated
12/3 & 1/23/2025. The increase in Contract amont results in a credit to the Contractor in the
amount of $5,440.31
Original Bid Schedule Subtotal
Previous Change Orders
Current Bid Schedule Subtotal
THIS CHANGE ORDER
X:\Projects\Water\2016 Keller‐Heavenly Water System Improv\_Phase 3\C ‐ Contract Administration\C.3 ‐
Contract Docs\C.3.4 ‐ Change Orders\Change Order No.
7\KellerHV_Ph3_CO#07_View_Lookout_Emerg_Balance_As_D [Bid Schedule D]2/12/2025
Change Order #:7BA1
Project: Keller-Heavenly Water System Improvements Project, Phase 3
Bid Schedule:
Date:2/20/2025
Contractor: White Rock Construction Inc.
Dollar Amounts
$541,110.00
$0.00
$541,110.00
($541,110.00)
($541,110.00)
$0.00
The Contract Shall Be Changed As Follows:
7BA1.1
TOTAL FOR ITEM 7BA1.1 IS:($541,110.00)
Purchase Order No.: #2023-385
THIS CHANGE ORDER
Total Change Orders to Date
New Bid Schedule Subtotal
Delete Bid Alternate 1, Lookout Access Tank bid schedule in its entirity for work not performed.
No work occurect on this bid schedule, bid items 69 thru 83 are deleted, resulting in a contract
reductcion of $541,110.00
BID ALTERNATE 1: LOOKOUT ACCESS TANK
Original Bid Schedule Subtotal
Previous Change Orders
Current Bid Schedule Subtotal
X:\Projects\Water\2016 Keller‐Heavenly Water System Improv\_Phase 3\C ‐ Contract Administration\C.3 ‐
Contract Docs\C.3.4 ‐ Change Orders\Change Order No.
7\KellerHV_Ph3_CO#07_View_Lookout_Emerg_Balance_As_D [Bid Alt 1]2/12/2025
Change Order #:7E
Project: Keller-Heavenly Water System Improvements Project, Phase 3
Bid Schedule:
Date:2/20/2025
Contractor: White Rock Construction Inc.
Dollar Amounts
$0.00
$1,227,643.00
$1,227,643.00
($84,151.49)
$1,143,491.51
$1,143,491.51
The Contract Shall Be Changed As Follows:
7E.1
TOTAL FOR ITEM 7E.1 IS:($84,151.49)
E: AS-NEEDED EMERGENCY RESPONSE
Purchase Order No.: 2023-1021
Total Change Orders to Date
New Bid Schedule Subtotal
Amend Bid Schedule E, Bid Item 84 to reflect an $84,151.49 decrease in the As-Needed
Emergency Response LS line item. The item was originally added to the contract under the
Emergency Declaration made on March 16, 2023 (Resolution 3242-23). Work was completed
on a time & materials basis and did not exceed the previously apporved amount for work at
Diamond Valley Ranch and Fallen Leaf Lake, resulting in a reduction in the line item amount of
$84,151.49.
Original Bid Schedule Subtotal
Previous Change Orders
Current Bid Schedule Subtotal
THIS CHANGE ORDER
X:\Projects\Water\2016 Keller‐Heavenly Water System Improv\_Phase 3\C ‐ Contract Administration\C.3 ‐
Contract Docs\C.3.4 ‐ Change Orders\Change Order No.
7\KellerHV_Ph3_CO#07_View_Lookout_Emerg_Balance_As_D [Bid Schedule E]2/12/2025
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Adrian Combes, Director of Operations
MEETING DATE: February 20th, 2025
ITEM – PROJECT NAME: 2025 Patch Paving Service Contract
REQUESTED BOARD ACTION: Authorize staff to advertise for construction bids for the 2025
Patch Paving Contract.
DISCUSSION: Underground Repair Water/Sewer Departments complete numerous water
leaks, service installations, hydrant/blow-off installations and sewer line repairs that
require excavation in asphalt. Temporary patches are made immediately to the
damaged or cut asphalt using “cold-mix.” A professional paving contractor must
permanently repair these patches using “hot-mix,” when weather permits, to the
encroachment permit agency’s standards.
Bid values are estimates based upon bid prices based on square footage for various
size patches. The work will consist of outstanding patches from the prior dig season and
patches created during the winter, as well as an estimate for new patches to be
created during the 2025 dig season. Although the actual quantities and total may vary,
unit bid prices will remain firm.
Staff plans to advertise for bid on February 21, 2025 with bids due on March 14, 2025
and award of the contract on April 3, 2025.
SCHEDULE: 2-21-2025
COSTS: $750,000
ACCOUNT NO: 20.24.6052
BUDGETED AMOUNT AVAILABLE: $343,556 (FY 25); $600,000 (FY 26)
IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ☐ Yes ☐ No ☒ N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Donielle Morse, Grant Coordinator
MEETING DATE: February 20, 2025
ITEM – PROJECT NAME: Governing Body Resolution for the State and Local
Cybersecurity Grant Program Application Package
REQUESTED BOARD ACTION: Adopt Resolution No. 3304-25 for the State and Local
Cybersecurity Grant Program application package administered by the California
Office of Emergency Services for the project “Strengthening Cyber Resilience.”
DISCUSSION: In September 2024, STPUD staff submitted a Notice of Interest to the
California Office of Emergency Services (Cal OES) for the State and Local Cybersecurity
Grant Program (SLCGP) for a project titled “Strengthening Cyber Resilience.” On
December 24, 2024, staff received notice from Cal OES that the proposal was selected
to receive funding in the amount of $187,300. On February 4, 2025, staff received an
email from the Grant Analyst for the program directing staff to prepare and submit an
application package for the funding. All applicants must submit a copy of an
approved Governing Body Resolution to execute their Grant Subaward agreement with
Cal OES.
SCHEDULE: Upon approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
CURRENT CAPITAL IMPROVEMENT PROJECT? ☐ Yes ☐ No ☒ N/A
ATTACHMENTS: Resolution No. 3304-25
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3304-25
GOVERNING BODY RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
FOR THE STRENGTHING CYBER RESILIENCE PROJECT
BE IT RESOLVED BY the Board of Directors of the South Tahoe Public Utility District
that the General Manager, OR the Chief Financial Officer, is hereby authorized to
execute for and on behalf of the South Tahoe Public Utility District, a public entity
established under the laws of the State of California, any actions necessary for the
purpose of obtaining federal financial assistance provided by the federal
Department of Homeland Security and subgranted through the State of California
for the following Grant Award:
FY22/23 State & Local Cybersecurity Grant Program (SLCGP)
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3304-25 was duly and regularly adopted and passed by the Board
of Directors of the South Tahoe Public Utility District at a Regular meeting held on
the 20th day of February, 2025, by the following vote:
AYES:
NOES:
ABSENT:
___________________________________
Shane Romsos, Board Vice President
South Tahoe Public Utility District
ATTEST: ___________________________________________
Melonie Guttry, Executive Services Manager/
Clerk of the Board
South Tahoe Public Utility District
PAYMENT OF CLAIMS
Payroll 650,319.84
Total Payroll 650,319.84
ADP & Insight eTools 6,537.84
AFLAC/WageWorks claims and fees 161.20
Cal Bank & Trust fiscal agent fees 45.00
Ameritas - Insurance Payments 10,779.61
Total Vendor EFT 17,523.65
Weekly Approved Check Batches Water Sewer Total
1,539,893.78 735,187.94 2,275,081.72
Total Accounts Payable Checks 2,275,081.72
Utility Management Refunds 25,743.42
Total Utility Management Checks 25,743.42
Grand Total $2,968,668.63
Payroll EFTs & Checks 2/4/2025
EFT CA Employment Taxes & W/H 30,557.45
EFT Federal Employment Taxes & W/H 140,143.64
EFT CalPERS Contributions 95,187.51
EFT Empower Retirement-Deferred Comp 26,364.65
EFT Stationary Engineers Union Dues 3,155.28
EFT CDHP Health Savings (HSA) 5,973.34
EFT Retirement Health Savings 20,483.65
EFT Employee Direct Deposits 328,149.38
CHK Employee Garnishments 304.94
Total 650,319.84
FOR APPROVAL
February 20, 2025
2/4/25
Wednesday, February 5, 2025
Payment of Claims
Payment Date Range 01/30/25 - 02/12/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43721 - ACWA/JPIA
0704981 ACWA Medical/Vision Insurance Paid by EFT #3278 01/02/2025 02/05/2025 02/28/2025 02/05/2025 253,578.40
2nd Qtr 24/25 Workers Comp Insurance Payable Paid by EFT #3278 01/10/2025 02/05/2025 12/31/2024 02/05/2025 56,939.63
Vendor 43721 - ACWA/JPIA Totals Invoices 2 $310,518.03
Vendor 44039 - AFLAC
833323 Insurance Supplement Payable Paid by EFT #3279 01/01/2025 02/05/2025 01/31/2025 02/05/2025 892.88
Vendor 44039 - AFLAC Totals Invoices 1 $892.88
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO
244594 Office Supply Issues Paid by EFT #3280 01/28/2025 02/05/2025 01/31/2025 02/05/2025 116.75
244598 Office Supply Issues Paid by EFT #3280 01/28/2025 02/05/2025 01/31/2025 02/05/2025 67.50
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 2 $184.25
Vendor 45202 - AT&T MOBILITY
287257798939 125 Telephone Paid by EFT #3281 01/19/2025 02/05/2025 01/31/2025 02/05/2025 184.40
Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $184.40
Vendor 50103 - AZUL ELECTRIC SUPPLY LLC
007264 Small Tools Paid by EFT #3282 01/16/2025 02/05/2025 01/31/2025 02/05/2025 64.11
007346 Buildings Paid by EFT #3282 01/23/2025 02/05/2025 01/31/2025 02/05/2025 56.60
Vendor 50103 - AZUL ELECTRIC SUPPLY LLC Totals Invoices 2 $120.71
Vendor 49702 - B&T SALES AND SERVICE INC
33554 Service Contracts Paid by EFT #3283 10/24/2023 02/05/2025 01/31/2025 06/30/2024 02/05/2025 1,265.00
33556 Service Contracts Paid by EFT #3283 09/12/2024 02/05/2025 01/31/2025 02/05/2025 3,284.97
Vendor 49702 - B&T SALES AND SERVICE INC Totals Invoices 2 $4,549.97
Vendor 49339 - BASEFORM INC
01242025-288 Pipe - Covers & Manholes Paid by EFT #3284 01/24/2025 02/05/2025 01/31/2025 02/05/2025 2,584.87
01242025-289 Pipe - Covers & Manholes Paid by EFT #3284 01/24/2025 02/05/2025 01/31/2025 02/05/2025 2,430.00
Vendor 49339 - BASEFORM INC Totals Invoices 2 $5,014.87
Vendor 48973 - HEIDI BAUGH
MILEAGE 011525 Travel - Meetings - Education Paid by EFT #3285 01/29/2025 02/05/2025 01/31/2025 02/05/2025 142.80
Vendor 48973 - HEIDI BAUGH Totals Invoices 1 $142.80
Vendor 48681 - CADENCE TEAM INC
4526 Network
Equipment/Improvements
Paid by EFT #3286 01/23/2025 02/05/2025 01/31/2025 02/05/2025 14,939.15
Vendor 48681 - CADENCE TEAM INC Totals Invoices 1 $14,939.15
Vendor 49220 - CAMPORA PROPANE
8612860 Propane Paid by EFT #3287 01/24/2025 02/05/2025 01/31/2025 02/05/2025 412.54
Vendor 49220 - CAMPORA PROPANE Totals Invoices 1 $412.54
Vendor 48769 - CARSON DODGE
5203110 Automotive Paid by EFT #3288 12/18/2024 02/05/2025 01/31/2025 02/05/2025 157.10
Vendor 48769 - CARSON DODGE Totals Invoices 1 $157.10
Vendor 40343 - CHEMSEARCH INC
9007264 Service Contracts Paid by EFT #3289 01/20/2025 02/05/2025 01/31/2025 02/05/2025 401.09
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $401.09
Run by Erika Franco on 02/12/2025 04:02:46 PM Page 1 of 8
Payment of Claims
Payment Date Range 01/30/25 - 02/12/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48948 - ROSS COLE
HOTELREIMB011225 Travel - Meetings - Education Paid by EFT #3290 01/28/2025 02/05/2025 01/31/2025 02/05/2025 781.30
Vendor 48948 - ROSS COLE Totals Invoices 1 $781.30
Vendor 49070 - JOSEPH CONTI
MILEAGE 020125 Upper Truckee Sewer PS Rehab Paid by Check #114839 02/03/2025 02/05/2025 02/28/2025 02/05/2025 94.08
Vendor 49070 - JOSEPH CONTI Totals Invoices 1 $94.08
Vendor 42897 - CWEA
432465 LAB2 2025 Dues - Memberships -
Certification
Paid by Check #114840 01/22/2025 02/05/2025 01/31/2025 02/05/2025 111.00
478590 LAB2 2025 Dues - Memberships -
Certification
Paid by Check #114840 01/22/2025 02/05/2025 01/31/2025 02/05/2025 111.00
Vendor 42897 - CWEA Totals Invoices 2 $222.00
Vendor 50351 - DREW DANO
3386111 Clothes Washer Rebate Program Paid by EFT #3291 01/31/2025 02/05/2025 01/31/2025 02/05/2025 200.00
Vendor 50351 - DREW DANO Totals Invoices 1 $200.00
Vendor 14683 - EL DORADO COUNTY TRANSPORTATION DEPT
#1 (25-1)Apache Ave Waterline
Improvements
Paid by EFT #0 12/20/2024 01/14/2025 01/31/2025 02/05/2025 1,331,882.00
U19594 Caltrans - City - County -
Improvements
Paid by EFT #3292 01/06/2025 02/05/2025 01/31/2025 02/05/2025 5,073.39
Vendor 14683 - EL DORADO COUNTY TRANSPORTATION DEPT Totals Invoices 2 $1,336,955.39
Vendor 50283 - EMPIRE SOUTHWEST LLC
EMPS6694385 Automotive Paid by EFT #3293 01/14/2025 02/05/2025 01/31/2025 02/05/2025 176.91
Vendor 50283 - EMPIRE SOUTHWEST LLC Totals Invoices 1 $176.91
Vendor 48224 - ERA
098732 Laboratory Supplies Paid by EFT #3294 01/13/2025 02/05/2025 01/31/2025 02/05/2025 1,239.69
Vendor 48224 - ERA Totals Invoices 1 $1,239.69
Vendor 48312 - ERS INDUSTRIAL SERVICES INC
24-02A Filters 3, 4 Rehab Paid by EFT #3295 12/31/2024 02/05/2025 01/31/2025 02/05/2025 54,000.00
24-02AR Filters 3, 4 Rehab Retainage Paid by EFT #3295 12/31/2024 02/05/2025 01/31/2025 02/05/2025 (2,700.00)
Vendor 48312 - ERS INDUSTRIAL SERVICES INC Totals Invoices 2 $51,300.00
Vendor 48551 - EZKEM
8877 Laboratory Supplies Paid by EFT #3296 01/09/2025 02/05/2025 01/31/2025 02/05/2025 119.00
8935 Laboratory Supplies Paid by EFT #3296 01/27/2025 02/05/2025 01/31/2025 02/05/2025 155.00
Vendor 48551 - EZKEM Totals Invoices 2 $274.00
Vendor 48402 - FLYERS ENERGY LLC
25-273615 Oil & Lubricants Paid by EFT #3297 01/16/2025 02/05/2025 01/31/2025 02/05/2025 830.48
25-282089 Gasoline & Diesel Fuel Inventory Paid by EFT #3297 01/24/2025 02/05/2025 01/31/2025 02/05/2025 2,642.28
25-282089A Gasoline & Diesel Fuel Inventory Paid by EFT #3297 01/24/2025 02/05/2025 01/31/2025 02/05/2025 2,638.93
25-282089C Gasoline & Diesel Fuel Inventory Paid by EFT #3297 01/24/2025 02/05/2025 01/31/2025 02/05/2025 (2,642.28)
25-283316 Secondary Equipment Paid by EFT #3297 01/29/2025 02/05/2025 01/31/2025 02/05/2025 677.69
25-285762 Gasoline & Diesel Fuel Inventory Paid by EFT #3297 01/29/2025 02/05/2025 01/31/2025 02/05/2025 4,823.93
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Payment of Claims
Payment Date Range 01/30/25 - 02/12/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 6 $8,971.03
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC
24-05A Pipe - Covers & Manholes Paid by EFT #3298 12/18/2024 02/05/2025 01/31/2025 02/05/2025 39,239.13
24-05AR Pipe - Covers & Manholes
Retainage
Paid by EFT #3298 12/18/2024 02/05/2025 01/31/2025 02/05/2025 (1,961.95)
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC Totals Invoices 2 $37,277.18
Vendor 15600 - GRAINGER
9375356053 Pump Stations Paid by EFT #3299 01/16/2025 02/05/2025 01/31/2025 02/05/2025 1,112.36
9375356061 Buildings Paid by EFT #3299 01/16/2025 02/05/2025 01/31/2025 02/05/2025 1,789.65
9375407492 Small Tools Paid by EFT #3299 01/16/2025 02/05/2025 01/31/2025 02/05/2025 144.59
9380018409 Small Tools Paid by EFT #3299 01/21/2025 02/05/2025 01/31/2025 02/05/2025 2,783.02
9381469361 Buildings Paid by EFT #3299 01/22/2025 02/05/2025 01/31/2025 02/05/2025 2,751.45
9382150820 Buildings Paid by EFT #3299 01/22/2025 02/05/2025 01/31/2025 02/05/2025 1,374.60
Vendor 15600 - GRAINGER Totals Invoices 6 $9,955.67
Vendor 15800 - HACH CO
14330883 Dead End Improvement Program Paid by EFT #3300 01/16/2025 02/05/2025 01/31/2025 02/05/2025 5,920.09
Vendor 15800 - HACH CO Totals Invoices 1 $5,920.09
Vendor 49122 - HAEN CONSTRUCTORS
25/01AR Valve & Hydrant Replacements
Retainage
Paid by EFT #3301 12/31/2024 02/05/2025 01/31/2025 02/05/2025 (651.30)
25/01A Valve & Hydrant Replacements Paid by EFT #3301 01/22/2025 02/05/2025 01/31/2025 02/05/2025 13,026.00
Vendor 49122 - HAEN CONSTRUCTORS Totals Invoices 2 $12,374.70
Vendor 10103 - IDEXX DISTRIBUTION CORP
3167890063 Laboratory Supplies Paid by EFT #3302 01/21/2025 02/05/2025 02/28/2025 02/05/2025 77.27
Vendor 10103 - IDEXX DISTRIBUTION CORP Totals Invoices 1 $77.27
Vendor 50350 - DENNIS KIRKHUFF
2603712 Clothes Washer Rebate Program Paid by EFT #3303 01/28/2025 02/05/2025 01/31/2025 02/05/2025 200.00
Vendor 50350 - DENNIS KIRKHUFF Totals Invoices 1 $200.00
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL
016239925 Buildings Paid by EFT #3304 01/20/2025 02/05/2025 01/31/2025 02/05/2025 95.00
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL Totals Invoices 1 $95.00
Vendor 22200 - LANGENFELD ACE HARDWARE
Jan 25 Stmt Buildings Paid by EFT #3305 01/31/2025 02/05/2025 01/31/2025 02/05/2025 3.71
Vendor 22200 - LANGENFELD ACE HARDWARE Totals Invoices 1 $3.71
Vendor 22550 - LIBERTY UTILITIES
200008895654 125 Electricity Paid by EFT #3306 01/27/2025 02/12/2025 01/31/2025 02/05/2025 168.48
200008895761 125 Electricity Paid by EFT #3306 01/27/2025 02/12/2025 01/31/2025 02/05/2025 723.05
200008923795 125 Electricity Paid by EFT #3306 01/27/2025 02/12/2025 01/31/2025 02/05/2025 305.28
200008928927 125 Electricity Paid by EFT #3306 01/27/2025 02/12/2025 01/31/2025 02/05/2025 607.50
200008932457 125 Electricity Paid by EFT #3306 01/27/2025 02/12/2025 01/31/2025 02/05/2025 27.18
200008932648 125 Electricity Paid by EFT #3306 01/27/2025 02/12/2025 01/31/2025 02/05/2025 144.80
200008932747 125 Electricity Paid by EFT #3306 01/27/2025 02/12/2025 01/31/2025 02/05/2025 82.81
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Payment of Claims
Payment Date Range 01/30/25 - 02/12/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
200008904134 125 Electricity Paid by EFT #3307 01/28/2025 02/12/2025 01/31/2025 02/05/2025 119.61
200008904522 125 Electricity Paid by EFT #3307 01/28/2025 02/12/2025 01/31/2025 02/05/2025 320.54
200008909059 125 Electricity Paid by EFT #3307 01/28/2025 02/12/2025 01/31/2025 02/05/2025 1,237.90
200008909158 125 Electricity Paid by EFT #3307 01/28/2025 02/12/2025 01/31/2025 02/05/2025 132.61
200008923704 125 Electricity Paid by EFT #3308 01/28/2025 02/12/2025 01/31/2025 02/05/2025 135,857.81
200008923985 125 Electricity Paid by EFT #3307 01/28/2025 02/12/2025 01/31/2025 02/05/2025 163.96
200008928406 125 Electricity Paid by EFT #3307 01/28/2025 02/12/2025 01/31/2025 02/05/2025 1,138.37
200008928703 125 Electricity Paid by EFT #3307 01/28/2025 02/12/2025 01/31/2025 02/05/2025 6,312.83
200008909257 125 Electricity Paid by EFT #3309 01/29/2025 02/12/2025 01/31/2025 02/05/2025 2,738.36
200008928828 125 Electricity Paid by EFT #3309 01/29/2025 02/12/2025 01/31/2025 02/05/2025 98.92
200008932168 125 Electricity Paid by EFT #3309 01/29/2025 02/12/2025 01/31/2025 02/05/2025 4,813.46
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 18 $154,993.47
Vendor 47903 - LINDE GAS & EQUIPMENT INC
47502490 Shop Supplies Paid by EFT #3310 01/21/2025 02/05/2025 01/31/2025 02/05/2025 97.14
47543108 Shop Supplies Paid by EFT #3310 01/22/2025 02/05/2025 01/31/2025 02/05/2025 697.27
47677247 Shop Supplies Paid by EFT #3310 01/28/2025 02/05/2025 01/31/2025 02/05/2025 54.64
47698193 Shop Supplies Paid by EFT #3310 01/29/2025 02/05/2025 01/31/2025 02/05/2025 62.17
47733476 Shop Supplies Paid by EFT #3310 01/31/2025 02/05/2025 01/31/2025 02/05/2025 17.57
Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals Invoices 5 $928.79
Vendor 50346 - MISCOwater
40569B29493 Replace Hypo Pumps Paid by EFT #3311 12/20/2024 02/05/2025 01/31/2025 02/05/2025 9,884.86
Vendor 50346 - MISCOwater Totals Invoices 1 $9,884.86
Vendor 19355 - NEWARK IN ONE
37686786 Buildings Paid by EFT #3312 01/27/2025 02/05/2025 02/28/2025 02/05/2025 149.41
Vendor 19355 - NEWARK IN ONE Totals Invoices 1 $149.41
Vendor 49806 - OUTSIDE INTERACTIVE INC
46819 Public Relations Expense Paid by EFT #3313 12/31/2024 02/05/2025 01/31/2025 02/05/2025 2,011.00
47268 Public Relations Expense Paid by EFT #3313 01/01/2025 02/05/2025 01/31/2025 02/05/2025 2,086.00
Vendor 49806 - OUTSIDE INTERACTIVE INC Totals Invoices 2 $4,097.00
Vendor 49997 - PACIFIC STEEL & RECYCLING
8928094 Buildings Paid by EFT #3314 01/24/2025 02/05/2025 01/31/2025 02/05/2025 778.61
Vendor 49997 - PACIFIC STEEL & RECYCLING Totals Invoices 1 $778.61
Vendor 49881 - QCS LLC
28136 Buildings Paid by EFT #3315 01/15/2025 02/05/2025 01/31/2025 02/05/2025 2,025.00
Vendor 49881 - QCS LLC Totals Invoices 1 $2,025.00
Vendor 49911 - SEARCHPROS STAFFING LLC
25012833 Contractual Services Paid by EFT #3316 01/28/2025 02/05/2025 01/31/2025 02/05/2025 566.10
Vendor 49911 - SEARCHPROS STAFFING LLC Totals Invoices 1 $566.10
Vendor 43552 - SHERWIN-WILLIAMS
3507-0 Shop Supplies Paid by EFT #3317 01/15/2025 02/05/2025 01/31/2025 02/05/2025 16.63
Vendor 43552 - SHERWIN-WILLIAMS Totals Invoices 1 $16.63
Vendor 43888 - SONSRAY MACHINERY LLC
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Payment of Claims
Payment Date Range 01/30/25 - 02/12/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
PSO154053-1 Hyd Coupler Kit Paid by EFT #3318 11/27/2024 02/05/2025 01/31/2025 02/05/2025 7,110.10
Vendor 43888 - SONSRAY MACHINERY LLC Totals Invoices 1 $7,110.10
Vendor 44577 - SOUNDPROS INC
250122-44 Public Relations Expense Paid by EFT #3319 01/22/2025 02/05/2025 02/28/2025 02/05/2025 49.00
Vendor 44577 - SOUNDPROS INC Totals Invoices 1 $49.00
Vendor 23450 - SOUTH TAHOE REFUSE
2989985 Grounds & Maintenance Paid by EFT #3320 02/01/2025 02/12/2025 01/31/2025 02/05/2025 30.11
2990009 Refuse Disposal Paid by EFT #3320 02/01/2025 02/12/2025 01/31/2025 02/05/2025 1,534.80
2990032 Refuse Disposal Paid by EFT #3320 02/01/2025 02/12/2025 01/31/2025 02/05/2025 204.64
2990050 Refuse Disposal Paid by EFT #3320 02/01/2025 02/12/2025 01/31/2025 02/05/2025 767.40
2990068 Refuse Disposal Paid by EFT #3320 02/01/2025 02/12/2025 01/31/2025 02/05/2025 850.00
2990110 Refuse Disposal Paid by EFT #3320 02/01/2025 02/12/2025 01/31/2025 02/05/2025 767.40
2990280 Refuse Disposal Paid by EFT #3320 02/01/2025 02/12/2025 01/31/2025 02/05/2025 1,534.80
Vendor 23450 - SOUTH TAHOE REFUSE Totals Invoices 7 $5,689.15
Vendor 45168 - SOUTHWEST GAS
910000175915 125 Natural Gas Paid by EFT #3321 01/22/2025 02/05/2025 01/31/2025 02/05/2025 55.12
910000639911 125 Natural Gas Paid by EFT #3321 01/22/2025 02/05/2025 01/31/2025 02/05/2025 11.00
910000416139 125 Natural Gas Paid by EFT #3321 01/23/2025 02/05/2025 01/31/2025 02/05/2025 184.52
910000192416 125 Natural Gas Paid by EFT #3321 01/24/2025 02/05/2025 01/31/2025 02/05/2025 824.77
910000421501 125 Natural Gas Paid by EFT #3321 01/27/2025 02/05/2025 01/31/2025 02/05/2025 2,483.98
910000421502 125 Natural Gas Paid by EFT #3321 01/27/2025 02/05/2025 01/31/2025 02/05/2025 2,412.01
910000429959 125 Natural Gas Paid by EFT #3321 01/27/2025 02/05/2025 01/31/2025 02/05/2025 228.10
910000429960 125 Natural Gas Paid by EFT #3321 01/27/2025 02/05/2025 01/31/2025 02/05/2025 18,336.44
910000175574 125 Natural Gas Paid by EFT #3321 01/29/2025 02/12/2025 01/31/2025 02/05/2025 1,539.66
910000175902 125 Natural Gas Paid by EFT #3321 01/29/2025 02/12/2025 01/31/2025 02/05/2025 240.58
910000865770 125 Natural Gas Paid by EFT #3321 01/29/2025 02/12/2025 01/31/2025 02/05/2025 191.36
Vendor 45168 - SOUTHWEST GAS Totals Invoices 11 $26,507.54
Vendor 48511 - SWRCB/DWOCP
MCDONOUGH D2 25 Dues - Memberships -
Certification
Paid by Check #114841 01/29/2025 02/05/2025 01/31/2025 02/05/2025 60.00
Vendor 48511 - SWRCB/DWOCP Totals Invoices 1 $60.00
Vendor 47798 - T&S CONSTRUCTION CO INC
22-26A Tahoe Keys PS Rehab Paid by EFT #3322 12/31/2024 02/05/2025 01/31/2025 02/05/2025 54,021.93
22-26AR Tahoe Keys PS Rehab Retainage Paid by EFT #3322 12/31/2024 02/05/2025 01/31/2025 02/05/2025 (5,402.19)
23-16A Upper Truckee Sewer PS Rehab Paid by EFT #3322 12/31/2024 02/05/2025 01/31/2025 02/05/2025 43,625.00
23-16AR Upper Truckee Sewer PS Rehab
Retainage
Paid by EFT #3322 12/31/2024 02/05/2025 01/31/2025 02/05/2025 (2,181.25)
Vendor 47798 - T&S CONSTRUCTION CO INC Totals Invoices 4 $90,063.49
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE
2991002 Biosolid Disposal Costs Paid by EFT #3323 02/01/2025 02/12/2025 01/31/2025 02/05/2025 15,370.56
2991003 Refuse Disposal Paid by EFT #3323 02/01/2025 02/12/2025 01/31/2025 02/05/2025 436.53
2991019 Refuse Disposal Paid by EFT #3323 02/01/2025 02/12/2025 01/31/2025 02/05/2025 32.50
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Payment of Claims
Payment Date Range 01/30/25 - 02/12/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
2991035 Refuse Disposal Paid by EFT #3323 02/01/2025 02/12/2025 01/31/2025 02/05/2025 30.00
2991168 Refuse Disposal Paid by EFT #3323 02/01/2025 02/12/2025 01/31/2025 02/05/2025 38.00
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Totals Invoices 5 $15,907.59
Vendor 24325 - TAHOE SAND & GRAVEL
211118 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 705.00
211122 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 437.39
211125 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 895.05
211130 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 1,410.00
211131 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 447.53
211139 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 1,410.00
211152 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 1,410.00
211153 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 879.65
211157 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 440.51
211159 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 1,410.00
211162 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 445.97
211186 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 1,342.58
211187 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 1,319.96
211188 Base, Spoils, and Hauling Paid by EFT #3324 11/13/2024 02/05/2025 01/31/2025 02/05/2025 490.00
213997 Base, Spoils, and Hauling Paid by EFT #3324 11/21/2024 02/05/2025 01/31/2025 02/05/2025 1,097.98
214002 Base, Spoils, and Hauling Paid by EFT #3324 11/21/2024 02/05/2025 01/31/2025 02/05/2025 630.00
215401 Base, Spoils, and Hauling Paid by EFT #3324 11/26/2024 02/05/2025 01/31/2025 02/05/2025 450.84
Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices 17 $15,222.46
Vendor 49420 - THATCHER COMPANY OF NEVADA INC
2025400100283 Hypochlorite Paid by EFT #3325 01/21/2025 02/05/2025 01/31/2025 02/05/2025 11,310.00
Vendor 49420 - THATCHER COMPANY OF NEVADA INC Totals Invoices 1 $11,310.00
Vendor 50179 - THE FERGUSON GROUP
INV3259 Contractual Services Paid by EFT #3326 02/01/2025 02/05/2025 02/28/2025 02/05/2025 3,750.00
Vendor 50179 - THE FERGUSON GROUP Totals Invoices 1 $3,750.00
Vendor 48262 - UPS FREIGHT
000096628045 Postage Expenses Paid by EFT #3327 01/25/2025 02/05/2025 01/31/2025 02/05/2025 79.89
Vendor 48262 - UPS FREIGHT Totals Invoices 1 $79.89
Vendor 49947 - CUST#593278 USABLUEBOOK
INV00595704 Shop Supplies Paid by EFT #3328 01/16/2025 02/05/2025 01/31/2025 02/05/2025 66.14
INV00598516 Pump Stations Paid by EFT #3328 01/21/2025 02/05/2025 01/31/2025 02/05/2025 368.11
INV00605196 Shop Supplies Paid by EFT #3328 01/28/2025 02/05/2025 01/31/2025 02/05/2025 118.58
Vendor 49947 - CUST#593278 USABLUEBOOK Totals Invoices 3 $552.83
Vendor 44580 - VESTIS SERVICES LLC
5980266707 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 80.82
5980266708 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 36.62
5980266709 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 24.33
5980266710 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 16.82
5980266711 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 10.17
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Payment of Claims
Payment Date Range 01/30/25 - 02/12/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
5980266712 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 15.14
5980266713 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 93.65
5980266715 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 25.44
5980266716 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 4.64
5980266717 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 76.48
5980266718 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 95.56
5980266719 Uniform Payable Paid by EFT #3329 01/29/2025 02/05/2025 01/31/2025 02/05/2025 105.88
Vendor 44580 - VESTIS SERVICES LLC Totals Invoices 12 $585.55
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC
24-10A Herbert Walkup Waterline Paid by EFT #3330 12/31/2024 02/05/2025 01/31/2025 02/05/2025 60,000.00
24-10AR Herbert Walkup Waterline
Retainage
Paid by EFT #3330 12/31/2024 02/05/2025 01/31/2025 02/05/2025 (3,000.00)
24-10B Herbert Walkup Replacement Paid by EFT #3330 12/31/2024 02/05/2025 01/31/2025 02/05/2025 11,000.00
24-10BR Herbert Walkup Replacement
Retainage
Paid by EFT #3330 12/31/2024 02/05/2025 01/31/2025 02/05/2025 (550.00)
24-10C Waterline, Black Bart Paid by EFT #3330 12/31/2024 02/05/2025 01/31/2025 02/05/2025 7,500.00
24-10CR Waterline, Black Bart Retainage Paid by EFT #3330 12/31/2024 02/05/2025 01/31/2025 02/05/2025 (750.00)
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC Totals Invoices 6 $74,200.00
Vendor 48405 - WAXIE SANITARY SUPPLY
82985507 Janitorial Supplies Inventory Paid by EFT #3331 01/20/2025 02/05/2025 01/31/2025 02/05/2025 1,076.73
Vendor 48405 - WAXIE SANITARY SUPPLY Totals Invoices 1 $1,076.73
Vendor 25850 - WESTERN NEVADA SUPPLY
11586557 Pump Stations Paid by EFT #3332 01/13/2025 02/05/2025 01/31/2025 02/05/2025 1,165.71
31597166 Buildings Paid by EFT #3332 01/17/2025 02/05/2025 01/31/2025 02/05/2025 73.93
31593277 Secondary Equipment Paid by EFT #3332 01/21/2025 02/05/2025 01/31/2025 02/05/2025 23.16
31602378 Pump Stations Paid by EFT #3332 01/22/2025 02/05/2025 01/31/2025 02/05/2025 341.50
31578360 Secondary Equipment Paid by EFT #3332 01/23/2025 02/05/2025 01/31/2025 02/05/2025 3.76
31602356 Buildings Paid by EFT #3332 01/28/2025 02/05/2025 01/31/2025 02/05/2025 765.77
31602394 Secondary Equipment Paid by EFT #3332 01/28/2025 02/05/2025 01/31/2025 02/05/2025 23.16
11356026 Water Meters & Parts Paid by EFT #3332 01/30/2025 02/05/2025 01/31/2025 02/05/2025 320.92
11564483 Dead End Improvement Program Paid by EFT #3332 01/30/2025 02/05/2025 01/31/2025 02/05/2025 9,261.59
31502666 Buildings Paid by EFT #3332 01/30/2025 02/05/2025 01/31/2025 02/05/2025 855.46
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 10 $12,834.96
Vendor 49738 - WEX BANK
102276317 Diesel Expense Paid by EFT #3333 01/23/2025 02/05/2025 01/31/2025 02/05/2025 75.00
Vendor 49738 - WEX BANK Totals Invoices 1 $75.00
Vendor 42323 - WHITE ROCK CONSTRUCTION
25-06A FLL ES 1-3 & Stanford Camp
Rehab
Paid by EFT #3334 12/31/2024 02/05/2025 01/31/2025 02/05/2025 29,170.00
25-06AR FLL ES 1-3 & Stanford Camp
Rehab Retainage
Paid by EFT #3334 12/31/2024 02/05/2025 01/31/2025 02/05/2025 (1,458.50)
25/04A Keller BS Generator Paid by EFT #3334 12/31/2024 02/05/2025 01/31/2025 02/05/2025 2,058.00
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Payment of Claims
Payment Date Range 01/30/25 - 02/12/25
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
25/04AR Keller BS Generator Retainage Paid by EFT #3334 12/31/2024 02/05/2025 01/31/2025 02/05/2025 (102.90)
25/04B Paloma Well Generator Paid by EFT #3334 12/31/2024 02/05/2025 01/31/2025 02/05/2025 3,437.00
25/04BR Paloma Well Generator Retainage Paid by EFT #3334 12/31/2024 02/05/2025 01/31/2025 02/05/2025 (171.85)
Vendor 42323 - WHITE ROCK CONSTRUCTION Totals Invoices 6 $32,931.75
Grand Totals Invoices 171 $2,275,081.72
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Joel Henderson, Director BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Vice President Shane Romsos, President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 6, 2025
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Romsos, Directors Haven, Henderson, Sheehan, Exline
Staff: Paul Hughes, Andrea Salazar, Ryan Jones, Melonie Guttry, Shannon Chandler, Julie Ryan,
Taylor Jaime, Adrian Combes, Chris Stanley, Trevor Coolidge, Laura Hendrickson, Brent Goligoski,
Shelly Thomsen, Ryan Lee, Star Glaze, Liz Kauffman, Megan Colvey, Chris Skelly
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE PUBLIC: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Sheehan/Second Haven/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes
to approve the Consent Calendar as presented.
a. RETURN ACTIVATED SLUDGE PUMP STATION BUILDING REHABILITATION PROJECT
(Megan Colvey, Principal Engineer)
1) Authorized the General Manager to execute Amendment C to Task Order No. 30 to the
Master Services Agreement with Carollo Engineers, Inc. in the amount of $72,938.
b. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 3
(Trevor Coolidge, Senior Engineer)
1) Approved Change Order No. 6 to White Rock Construction, Inc., in the amount of
<$90,781.19>; and 2) Authorized the General Manager to execute Change Order No. 6.
c. SECONDARY CLARIFIER 1 REHABILITATION PROJECT
(Julie Ryan, Engineering Department Manager)
1) Approved Change Order No. 2 to T&S Construction Co., Inc. in the amount of $116,888.46;
and 2) Authorized the General Manager to execute Change Order No. 2.
REGULAR BOARD MEETING MINUTES: February 6, 2025 PAGE – 2
d. WASTEWATER TREATMENT PLANT (WWTP) FILTERS 3 & 4 REHABILITATION PROJECT
(Taylor Jaime, Associate Engineer and Julie Ryan, Engineering Department Manager).
1) Approved Change Order No. 1 to ERS, Inc., increasing the Contract total by $110,715.34,
and adding 107 days to the Contract Time; and 2) Authorized the General Manager to
execute Change Order No. 1.
e. 2024 ASPHALT PATCHING AND TRENCH PAVING SERVICES BID
(Chris Stanley, Field Operations Manager and Heidi Baugh, Purchasing Agent)
1) Approved Change Order No. 4 to GB Engineering Contractor, Inc. in the amount of
<$315,477.61>; and 2) Authorized the General Manger to execute Change Order No. 4.
f. UNIFORM & LINEN RENTAL AND LAUNDRY SERVICES
(Heidi Baugh, Purchasing Agent)
Awarded renewal of contract with Vestis in the approximate amount of $650 per week.
g. UPPER TRUCKEE WASTEWATER PUMP STATION REHABILITATION PROJECT INSTALLMENT SALE
AGREEMENT REVISION
(Andrea Salazar, Chief Financial Officer)
Approved Resolution No. 3303-25, the revised Installment Sale Agreement Resolution of the
Board of Directors of the South Tahoe Public Utility District for the Upper Truckee Wastewater
Pump Station Rehabilitation Project State Revolving Fund Loan.
h. CALIFORNIA UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT (CUPCCAA OR
UPCCAA) DOLLAR THRESHOLD UPDATE
(Andrea Salazar, Chief Financial Officer)
1) Enacted Ordinance No. 593-25 with language updates to be in line with California Public
Contract Code Codes 22032 and 22034 which has recently had bidding thresholds increased
effective January 1,2025 under Assembly Bill (AB) 2192; and (2) Approved Public Works
Construction Purchasing Policy reflecting new bidding thresholds as enacted by AB2192.
i. DECEMBER 31, 2024 FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Andrea Salazar, Chief Financial Officer)
Received and filed the December 31, 2024 Income Statement and Balance Sheet Reports.
j. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $4,690,188.98 for period 12/12/24 –
01/08/25; and $1,993,590.54 for period 01/08/25 – 1/29/25.
k. REGULAR BOARD MEETING MINUTES: December 19, 2024
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved December 19, 2024, Minutes.
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Harvey Place Reservoir Aeration Line Replacement (Mark Seelos, Water Resources Manager)- Mark
Seelos provided details regarding the Harvey Place Reservoir Aeration Line Replacement and
addressed questions from the Board.
REGULAR BOARD MEETING MINUTES: February 6, 2025 PAGE – 3
Moved Sheehan/Second Exline/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Yes to authorize staff to advertise for construction bids for the Harvey Place Reservoir Aeration
Line Replacement Project.
b. Washoan Pressure Reducing Valve Station (Laura Hendrickson, Associate Engineer) – Laura
Hendrickson provided details regarding Washoan Pressure Reducing Valve Station and
addressed questions from the Board.
Moved Sheehan/Second Haven/Henderson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Yes to authorize staff to advertise for construction bids for the Washoan Pressure Reducing
Valve Station.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
President Romsos announced the 2025 Committee Assignments have been determined and
Melonie Guttry read the appointments as follows:
STANDING COMMITTEES (Requires noticing prior to meetings)
1) Executive Committee - Romsos/Haven
2) Finance Committee – Sheehan/Exline
3) Water and Wastewater Operations Committee – Romsos/Henderson
4) System Efficiency and Sustainability Committee – Romsos/Exline
AD HOC COMMITTEES (Temporary in nature; no noticing requirements prior to meetings)
1) Lakeside Park Associates – Henderson/Sheehan
2) Workforce Housing – Exline/Henderson
3) Tahoe Keys Negotiations – Romsos/Exline
LIAISONS (Provides representation upon request by Board President)
1) Alpine County – Henderson
2) ACWA (Association of California Water Agencies) – Romsos
3) CASA (California Association of Sanitation Agencies) – Henderson
4) El Dorado County Oversight Board – Sheehan/Hughes Alternate
5) City and County Fire Departments – Haven/Henderson Alternate
6) El Dorado County – Haven
7) City Council – Exline
8) US Forest Service - Romsos
BOARD APPOINTED REPRESENTATIVES (Attends Agency Board Meetings as a voting member)
1) El Dorado Water Agency – Haven/Sheehan Alternate
2) ACWA/JPIA Board Representative – Romsos/Kauffman Alternate
Director Sheehan reported she attended the El Dorado Oversight Board meeting and provided
details of the meeting.
Director Exline provided an update regarding the Tahoe Keys Negotiations meeting on February 5,
2025, where four alternatives were developed and will be presented to the Tahoe Keys Board.
8. BOARD MEMBER REPORTS:
Director Exline requested an update regarding the status of District fireline progress.
REGULAR BOARD MEETING MINUTES: February 6, 2025 PAGE – 4
9. STAFF/ATTORNEY REPORTS:
Andrea Salazar provided an update regarding the District’s private borrowings.
Shelly Thomsen provided details regarding local fire suppression and addressed questions from
the Board.
Shelly Thomsen provided details regarding plans for the District’s 75th Anniversary in September.
The Board provided feedback regarding ideas to commemorate this anniversary including an
opinion piece, recognition of awards and historical facts about the District as well as the future
vision.
Shelly Thomsen provided details regarding District federal grant funding, including grant funding
that may be affected through the recent federal executive order.
Mark Seelos provided a Powerpoint presentation of the State of the Groundwater Basin Water
Year 2025 and addressed questions from the Board.
10. GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• The District has been discussing a safety officer position, and this is the top priority position as of
today. This position will be brought to the Board for consideration no later than March 14, 2025.
• Provided information concerning Alpine County Ranchers receiving a bill from Lahontan
regarding recycled water throughout the state. Staff are working with Lahontan regarding this
concern and will provide an update to the Board as more information becomes available.
11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
12. BREAK AND ADJOURN TO CLOSED SESSION: 4:11 p.m.
Director Henderson recused himself at 4:15 p.m. as he is related through marriage to a District staff
member who is a member of the Union.
RECONVENE TO OPEN SESSION: 4:29 p.m.
a. Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General Manager;
Andrea Salazar, Chief Financial Officer; Liz Kauffman, Human Resources Director
No reportable Board Action
b. Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Management Group.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General Manager;
Andrea Salazar, Chief Financial Officer; Liz Kauffman, Human Resources Director.
No reportable Board Action
ITEM FOR BOARD ACTION
a. Implementation of Compensation Study per Memorandums of Understanding
(Liz Kauffman, Human Resources Director) – Liz Kauffman provided details regarding the
Implementation of Compensation Study Per Memorandums of Understanding and
addressed questions from the Board.
REGULAR BOARD MEETING MINUTES: February 6, 2025 PAGE – 5
Moved Exline/Second Sheehan/Henderson Absent/Haven Yes/Romsos Yes/Sheehan
Yes/Exline Yes to authorize the District to enter into a Side Letter for the Union and the
Management Staff, outlining the terms of implementation of the 2024 Compensation Study.
ADJOURNMENT: 4:31 p.m.
_______________________________________
Shane Romsos, Board President
South Tahoe Public Utility District
___________________________________________
Melonie Guttry, Executive Services Manager/
Clerk of the Board
South Tahoe Public Utility District
BOARD AGENDA ITEM 7a
TO: Board of Directors
FROM: Mark Seelos, Water Resources Manager
MEETING DATE: February 20, 2025
ITEM – PROJECT NAME: Arrowhead Well Arsenic Treatment Facility Media
Changeout
REQUESTED BOARD ACTION: Award the project to the lowest responsive, responsible
bidder, Layne Christensen Company, in the amount of $129,842.33.
DISCUSSION: Arrowhead Well is equipped with a cylindrical filter vessel approximately
twelve feet in diameter and fifteen feet tall containing granular iron oxide media used
to remove dissolved arsenic from the water. The media is designed to treat 63.3 million
gallons of water. The existing media has treated approximately 90 million gallons of
water. This has decreased the effectiveness of the media and puts the District at risk of
exceeding the Maximum Contaminant Limit (MCL) for arsenic. This maintenance
project includes removal, disposal, and replacement of the spent filter media and
cleaning of the filter vessel.
On January 10, 2025, Staff advertised bids for the Arrowhead Well Arsenic Treatment
Facility Media Changeout Project. Bids were opened on February 7, 2025 at 2:00 pm. Six
bids were received, ranging from $129,842 to $ 187,999. Layne Christensen Company
was determined to be the lowest responsible, responsive bidder.
If approved, the District will execute its standard maintenance contract with Layne
Christensen Company setting terms and conditions for the work.
Anticipated Project Schedule:
February 20, 2025: Board Award
February 24-28, 2025: Contract Execution/Notice to Proceed
May 2025: Project Closeout
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
Mark Seelos
February 20, 2025
Page 2
SCHEDULE: Upon Board Approval
COSTS: $129,842.33
ACCOUNT NO: 20.30.8222
BUDGETED AMOUNT AVAILABLE: $390,180
IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ☒ Yes ☐ No ☐ N/A
ATTACHMENTS: (1) Bid Summary
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
Item Description Unit o Quantity Layne Christensen Company Carbon Activated Corp.IMC Consulting, Inc.
Engineer's
Estimate
1
Mobilization/Demobilization including bonds, insurance, and cleanup. This item is
limited to no more than 10% of the total bid price.LS 1 $8,750.00 $5,000.00 $10,000.00 $5,000.00
2
Provide all labor, equipment, and materials to perform slurry removal of
approximately 341 cubic feet of spent Lanxess Bayoxide E 33 Filter Media from the
Arrowhead ATF filter tank.LS 1 $8,750.00 $31,290.00 $20,000.00 $10,000.00
3
Coordinate sampling and analysis of spent media to determine the appropriate
disposal strategy. Collect a single representative composite sample of the spent
media. Maintain strict custody procedures and proper sampling handling and
storage. Submit sample to an EPA-accredited laboratory for analysis of (1)
corrosivity, (2) TCLP of Metals, and (3) any other analyses required by law or the
disposal facility. Haul and dispose of spent media appropriately. For bidding
purposes, assume disposal as non-hazardous waste.LS 1 $8,750.00 $4,500.00 $6,000.00 $10,000.00
4
Clean the filter vessel following the American Water Works Association (AWWA)
Standard C653-20 (Disinfection of Water Treatment Plants).LS 1 $8,750.00 $3,500.00 $4,000.00 $10,000.00
5
Furnish and replace approximately 341 cubic feet of Lanxess Bayoxide E 33 or
approved equal. Filter media should be placed in accordance with AWWA Standard
B100-16 (Granular Filter Material).LS 1 $94,842.33 $103,000.00 $125,000.00 $115,000.00
$129,842.33 $147,290.00 $165,000.00 $150,000.00TOTAL
Bid Due on February 07, 2025 2:00 PM (PST)
Advertised on 01/10/2025
Arrowhead Well Arsenic Treatment Facility Media Replacement
BOARD AGENDA ITEM 7b
TO: Board of Directors
FROM: Mark Seelos, Water Resources Manager
MEETING DATE: February 20, 2025
ITEM – PROJECT NAME: 2025 Test Well Project
REQUESTED BOARD ACTION: (1) Approve proposed scope of work from Best
Environmental Subsurface Sampling Technologies for the 2025 Test Well Project; and (2)
Authorize the General Manager to execute Task Order No. 1 with Best Environmental
Subsurface Sampling Technologies in the amount not to exceed $425,407.
DISCUSSION:
The District’s water system has a firm capacity shortage in the Stateline Pressure Zone of
approximately 1,000 gallons per minute. Low pressures in the South Y area necessitate
additional sources of supply in the west side of the zone. Test well drilling and analysis
must be performed prior to the installation of a production well to determine potential
yield and water quality.
Conventional zone testing is both expensive and time-consuming. The process involves
drilling a single borehole, which is then sequentially filled and sealed to allow targeted
pumping tests of specific aquifer zones. Due to cost constraints, typically no more than
three discrete zones are tested. However, in the South Lake Tahoe area, water wells
often draw from five or more water-bearing zones. As a result, conventional testing may
fail to fully characterize all potential water sources.
Since water yield and quality can vary significantly between zones, this limitation
increases the risk of production well failure after construction. For instance, Arrowhead
Well No. 3 was tested using conventional methods, and the results suggested it met
water quality standards. However, once the permanent production well was in use,
arsenic levels exceeded the maximum contaminant limit of 10 parts per billion. This led
to the costly construction of a treatment facility, adding an ongoing operational and
maintenance burden.
The stacked dynamic profiling method for long-screened test wells (SDP method) is a
cost-effective alternative to traditional zone testing, providing a detailed profile of flow
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
Mark Seelos
February 20, 2024
Page 2
contribution and water quality across the screened section. Injecting a dye tracer into
the well reveals how water moves through the aquifer and pinpoints chemical
concentrations at different depths. This high-resolution profile helps in selecting the best
screened intervals, maximizing well yield while ensuring water quality standards are met.
This is particularly important when exploring potential wells located on small parcels
where wellhead treatment is not practical, and in areas with known natural
contaminants.
Best Environmental Subsurface Sampling Technologies (BESST, Inc.) holds a patent for
the SDP method, which has been successfully implemented in hundreds of wells across
the state, including those in the Tahoe area.
The proposed Task Order No. 1 with BESST, Inc. includes:
(1) Project Planning & Bid Support – Facilitating the advertisement and procurement
process for a licensed well driller to construct three long-screened test wells.
(2) Construction Management – Overseeing and inspecting test well construction,
conducting lithologic sampling, and performing pumping tests.
(3) SDP Method Implementation – Applying BESST, Inc.'s patented technology to create
high-resolution flow and water quality profiles for the test wells.
(4) Comprehensive Reporting & Recommendations – Delivering detailed test well
installation reports, zone testing analyses, and expert design recommendations for
potential production wells.
Test well drilling is planned to occur in summer 2025 at three high-priority sites identified
during the ongoing development of the District’s Water Supply Master Plan. These are
expected to be in the western half of the Stateline Zone on District-owned or licensed
parcels.
With Board approval, staff will execute a new Master Services Agreement (MSA) with
BESST, Inc. and work will be performed under Task Order No. 1 to the new MSA.
SCHEDULE: 2/20/2025 – 10/1/2025
COSTS: $425,407
ACCOUNT NO: To be determined in FY 2026
BUDGETED AMOUNT AVAILABLE: $1,753,000
IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ☒ Yes ☐ No ☐ N/A
ATTACHMENTS: (1) Scope of Work and Cost Proposal
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
1
BESST, Inc., 50 Tiburon Street, #7, San Rafael, CA 94901 / 1380 Greg Street, #225, Sparks, NV 89431
February 10th, 2025
To: Mr. Mark Seelos
Water Resources Manager
South Tahoe Public Utility District
Office: (530) 543-6204
Cell: (805) 340-4277
mseelos@stpud.us
Subject: Cover letter to STPUD MSA – BESST Quotation for Hydrogeological Support Services
Dear Mr. Seelos:
Thank you for your consideration of BESST’s professional hydrogeological services to be potentially
contracted through South Tahoe Public Utilities District’s (STPUD) Master Services Agreement
(MSA). Our understanding of your upcoming project and the services that BESST would provide
STPUD are the following:
Scope of Work Justification
STPUD operates public supply wells (PSWs) in the South Lake Tahoe area, some of which have been
affected by naturally occurring arsenic contamination. The location of arsenic bearing zones in the
subsurface is unpredictable due to the lenticular nature of the glacial-fill and fill-rework deposits in
the South Lake Tahoe area and as a result one or more of these PSWs have exceeded the Federal
and CA State arsenic MCL of 10 ug/L – even after performing conventional zone testing in preceding
pilot holes. STPUD desires to use a more robust pilot hole screening method called Stacked
Dynamic Profiling of Long Screened Test Wells (SDP-LSTW) to substantially detail the subsurface
groundwater for arsenic and other constituents before committing to the construction of one or
more PSWs. Space limitations at each future drill site and the cost of treatment and land drives the
economic incentive for getting more detailed data. Therefore, conventional zone test methods will
not suffice since the number of depth specific zone tests is limited by the vertical length
requirements to construct annular materials for each test zone – that being 50 to 100 feet long with
a 20-foot long well screen placed in the center of each test zone. Use of the SDP-LSTW method is
an economically practical alternative in that the equivalent of 20 to 30 zone test equivalents (ZTEs)
at each LSTW location can be achieved in 30 to 50 hours. In comparison, each conventional zone
test requires 24 to 36 hours of time on average.
Scope of Work
Therefore, the scope of work as we understand it is to install three LSTWs, one each at three distinct
locations in the South Lake Tahoe area. The depths of each well will range from 200 to 600 Ft. BGS
but will assume 600 Ft. BGS as the deepest possibility for the purpose of developing an RFP. The
2
BESST, Inc., 50 Tiburon Street, #7, San Rafael, CA 94901 / 1380 Greg Street, #225, Sparks, NV 89431
size of the drilling plots is small and constrained and therefore the use of 8-inch ID “drillable
fiberglass” is the preferred material for the project since this allows the PSW to be constructed in
the same drill hole location as the LSTW. Fiberglass pipe is quite soft to drill, breaks down into
small fragments and is NSF 61 approved for use in potable water systems. Therefore, the reamed
hole drilled to remove the fiberglass pipe at a future date will remain sufficiently straight and plumb
to allow the installation of a larger diameter PSW.
Under an MSA contract with STPUD, BESST will offer a range of hydrogeological services including
preparation of the RFP drilling companies will use to review and bid – providing the drilling method
and all the specifications for an LSTW at each site. BESST will also prepare a detailed work plan that
will describe the project hierarchy, tasks, flow and timeline as well as provide on-site
hydrogeological services during drilling (i.e., sample logging and selection for sieve analyses, mud
and penetration rate monitoring), downhole geophysical surveying, LSTW construction and
development and overall management of the drilling and other contractors. Emphasis will be
placed on health and safety and a health and safety plan will be developed and provided within the
workplan in collaboration with STPUD. Tail gate safety meetings will be held at the start of each
workday and safety acknowledgement forms signed by all on-site staff and visitors.
Upon completion of development at each of the three LSTWs, BESST will then provide their
proprietary profiling technology for detailing the zonal flow and chemistry at each well. Using the
patented Tracer Flowmeter and Depth Dependent Sampler, BESST will perform the equivalent of
approximately 20 downhole zone tests in 20 to 40 hours per LSTW. BESST or STPUD can contract
the laboratory for performing the elemental and other chemical analyses. BESST can also provide
in-field Hach DR1900 test kits for arsenic, iron and manganese since these elements are often
associated with each other in the dissolved aqueous phase. Test kits for other analytes can be
provided if recommended – such as uranium. This information will provide the team with an early,
pre-lab understanding of elemental distribution and may even reduce the number of lab samples
evaluated.
BESST will be providing two reports. One report per site will detail all the methods and results for
drilling, installing and developing the LSTWs, geophysical results and sieve analyses and synthesize
the zonal flow and chemistry data from the separate LSTW profiling report into recommendations
for well design at each of the three sites.
3
BESST, Inc., 50 Tiburon Street, #7, San Rafael, CA 94901 / 1380 Greg Street, #225, Sparks, NV 89431
All work at each site and all reporting will be overseen by a BESST California PG. Project staff and
equipment support will be based out of our Sparks, Nevada office and will be led by Kim Miles, PG.
(CA). We look forward to hopefully working with STPUD and providing your organization with
excellent service and results. Please do not hesitate to reach out with any questions and/or
comments concerning our proposal.
Sincerely,
Noah Heller, MS PG (CA 5792)
X
Noah Heller, MS PG
Principal Hydrogeologist
Principal Hydrogeologist, BESST, Inc.
M: 415.302.7354 E: nheller@besst-inc.com
Kimberly Miles, PG (CA 10141)
X
Kimberly Miles, PG
Senior Geologist
Senior Hydrogeologist, BESST Inc.
M: 907.723.0686 E: kmiles@besst-inc.com
Kimberly Miles (Feb 10, 2025 11:44 PST)
Kimberly Miles
BESST Quotation For: 3 LSTW's STPUD
South Lake Tahoe, CA
Quotation Date: February 10, 2025
Estimator: Kimberly Miles, PG Email: kmiles@besst-inc.com
CLIENT INFORMATION
Name: Mark Seelos, Water Resources Manager
Client Organization: South Tahoe Public Utility District Quote Valid for 90 Days
Street Address: 1275 Meadow Crest Dr.BESST INC
City and State: South Lake Tahoe, CA 96150 50 Tiburon, Suite 7 San Rafael, CA 94901
Phone: (530) 543-6204 office: 415.453.2501 / cell: 415.302.7354
e-mail: mseelos@stpud.us lemmens@besst-inc.com
Item Quantity Unit Price Total
Data Review, Planning and Phone Calls, Injection and Sampling Plans for Well Testing 3 wells 3,000.00$ 9,000.00$
BID Support for Test Well Drilling, Construction, and Development 40 hrs 190.00$ 7,600.00$
Work Plan 60 hrs 190.00$ 11,400.00$
Planning - Senior Hydrogeologist PG 20 hrs 230.00$ 4,600.00$
Subtotal #1 32,600.00$
Mob/Demob / Oversight One-Person Crew: Mob from Sparks, NV 1 ea.668.00$ 668.00$
Crew Swap: Every 10 Days 7 ea.222.00$ 1,554.00$
Per diem (Hotel, Food) Hydrogeologist 1 69 days 334.00$ 23,046.00$
Per diem (Hotel, Food) Hydrogeologist 2, 48-hr Pump Test Only. 3 days 334.00$ 1,002.00$
Well Drilling, Construction, and Development Oversight: 10 hr shifts - Assume 21 days per well 63 days 1,650.00$ 103,950.00$
Analyze Geophysical Logs and Compare to Cuttings 12 hrs 190.00$ 2,280.00$
Develop Final Recommendation for LSTW 15 hrs 190.00$ 2,850.00$
Hach DR900 Multiparameter Colorimeter for Fe, Mn, As Field Tests 3 months 750.00$ 2,250.00$
Hach Field Tests for Mn 50 ea.25.00$ 1,250.00$
Hach Field Tests for Fe 50 ea.25.00$ 1,250.00$
Hach Field Test for As 50 ea.25.00$ 1,250.00$
Full Sieve Analysis: includes 10% administrative markup on subcontracted services 60 ea.176.00$ 10,560.00$
Senior Hydrogeologist PG Oversight 60 hrs 190.00$ 11,400.00$
Principal Hydrogeologist, MS PG Oversight 30 hrs 230.00$ 6,900.00$
Perform Step Test: One Day per Well. Assumes 10-hr day. 3 days 1,650.00$ 4,950.00$
Perform 48-Hour Pump Test-24 Pumping, 24 Recovery (Includes collecting water quality
samples). 12 hr- shifts. Requires two hydrogeologists. 3 ea.7,920.00$ 23,760.00$
Subtotal #2 198,920.00$
TASK 3 - LONG-SCREEN TEST WELL APPROACH: DAYTIME HOURS ONLY
Mob/Demob / Includes Dynamic Flow and Chemistry Profiling Rig and Personnel 3 ea.1,225.00$ 3,675.00$
Unipass Setup 3 ea.1,500.00$ 4,500.00$
Unipass Operation: Dynamic Flow and Water Quality Profiling Requires Two Scientists. Up to 9 days 9,000.00$ 81,000.00$
Per diem (Hotel, Food) Hydrogeologist 1 9 days 334.00$ 3,006.00$
Per diem (Hotel, Food) Hydrogeologist 2 9 days 334.00$ 3,006.00$
Senior Hydrogeologist PG Oversight 12 hrs 190.00$ 2,280.00$
Principal Hydrogeologist, MS PG Oversight 9 hrs 230.00$ 2,070.00$
Subtotal #3 99,537.00$
Test Well Installation Report with PG Signoff 3 ea.16,000.00$ 48,000.00$
Task 3 Well Testing Report: Summary of Zonal Chemistry and Flow with Final Production Well
Design Recommendations 3 ea.12,000.00$ 36,000.00$
Subtotal #4 84,000.00$
Water Level Meter 3 months 600.00$ 1,800.00$
Pressure Transducer + 1000 ft Non-Vented Cable 3 months 1,000.00$ 3,000.00$
Multi Water Parameter Meter 3 months 1,500.00$ 4,500.00$
Hach 2100Q Portable Turbidimeter 3 months 350.00$ 1,050.00$
Subtotal #5 10,350.00$
TASK 4 - Reporting
TASK 5 - INSTRUMENTATION
TASK 2 - CONSTRUCTION MANAGEMENT SERVICES
TASK 1 - PLANNING & BID SUPPORT
HYDROGEOLOGIC SERVICES
Payment Terms: Net 30
1 of 2
BESST Quotation For: 3 LSTW's STPUD
South Lake Tahoe, CA
Quotation Date: February 10, 2025
Estimator: Kimberly Miles, PG Email: kmiles@besst-inc.com
CLIENT INFORMATION
Name: Mark Seelos, Water Resources Manager
Client Organization: South Tahoe Public Utility District Quote Valid for 90 Days
Street Address: 1275 Meadow Crest Dr.BESST INC
City and State: South Lake Tahoe, CA 96150 50 Tiburon, Suite 7 San Rafael, CA 94901
Phone: (530) 543-6204 office: 415.453.2501 / cell: 415.302.7354
e-mail: mseelos@stpud.us lemmens@besst-inc.com
Item Quantity Unit Price Total
HYDROGEOLOGIC SERVICES
Payment Terms: Net 30
Perform Step Test: One Day per Well. Assumes 10-hr day. 3 days 1,650.00$ 4,950.00$
Perform 48-Hour Pump Test-24 Pumping, 24 Recovery (Includes collecting water quality
samples)3 ea.7,920.00$ 23,760.00$
Subtotal #6 28,710.00$
TOTAL: Excluding Options 425,407.00$
Client Purchase Order Number_____________________________________ Client Signature_________________________________
Client Name_____________________________________________________ Date____________________________
TASK 6 - OPTIONS
2 of 2
BOARD AGENDA ITEM 7c
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
Laura Hendrickson, Associate Engineer
MEETING DATE: February 20, 2025
ITEM – PROJECT NAME: 2025 Vegetation Management Phase 1
REQUESTED BOARD ACTION: 1) Authorize staff to advertise for construction bids for the
2025 Vegetation Management Phase 1 Project; and 2) Authorize the General Manager
to execute Memorandum of Understanding with Tahoe City Public Utility District and
North Tahoe Public Utility District.
DISCUSSION: The 2025 Vegetation Management Phase 1 Project (the Project) is a grant
funded project that will reduce fire fuels and create defensible space at critical
facilities managed by South Tahoe Public Utility District (STPUD, “the District”), Tahoe City
Public Utility District (TCPUD), and North Tahoe Public Utility District (NTPUD) that are
adjacent to National Forest Service (NFS) Lands.
The District is the lead agency for the Tahoe Water for Fire Suppression Partnership – a
partnership comprised of public and private water and sewer providers operating
within the Lake Tahoe Basin. In 2021, the partnership utilized planning funds from the
California Tahoe Conservancy (CTC) to work with Kennedy Jenks to develop a Fire
Vulnerability Assessment (FVA) that analyzed the fire risk to water and sewer facilities
owned by eight Lake Tahoe basin utilities. Building on the information in the FVA, the
District collaborated with three water utilities (TCPUD, NTPUD, and Lukins Brothers Water
Company (Lukins)) to develop the project titled “Critical Infrastructure Hazardous Fuels
Planning Project.”
In 2023, using additional CTC planning funds, the District issued an RFP for a Registered
Professional Forester to develop a Vegetation Management Plan (VMP) for the highest-
priority infrastructure sites within the service areas of the water/wastewater districts on
the California side of the Lake Tahoe basin that participated in the FVA. Dudek
Consulting (Dudek) was selected as the consultant to prepare the VMP.
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
Joel Henderson
Kelly Sheehan
Nick Exline
Trevor Coolidge
February 20, 2025
Page 2
Dudek collaborated with wildlife experts, biologists, and cultural resource specialists to
review the wildfire risk analysis in the FVA to prioritize treatment sites. The final VMP
resulted in the identification of forty-one prioritized treatment sites: twenty-two in the
District’s service area, eight in TCPUD’s service area, and eleven in NTPUD’s service
area. Sites within the service area of Lukins Brothers Water Company were found to
have a low vulnerability to wildfire; therefore, no vegetation management was
recommended. The plan also included recommended treatment strategies, specific
treatment methods, and maps for each site.
The District secured funding through the US Forest Service (USFS) for implementation of
the VMP on any critical infrastructure located on USFS Lands. This includes twenty-five
out of the forty-one sites detailed in the VMP: sixteen in the District’s service area, five in
TCPUD’s service area, and four in NTPUD’s service area.
The District will work jointly with both TCPUD and NTPUD to complete the fuel reduction
on the twenty-five identified sites. Because the District will be contracting with a firm to
perform work on both NTPUD and TCPUD sites as well as its own, the District will need to
establish Memoranda of Understanding with both entities to define financial and
management responsibilities and grant access to the sites. A separate Phase will utilize
CTC funds for work on the sixteen remaining priority sites identified in the VMP that are
not located on USFS Lands.
Plans and specifications for Phase 1 are currently being finalized by staff in advance of
advertising the project at the beginning of March. A total of $500,500 is available under
a USFS grant for the Project.
SCHEDULE: Complete by July 20, 2025
COSTS: $500,500
ACCOUNT NO: 1030/2030-6042/TREES3
BUDGETED AMOUNT AVAILABLE: $500,500
IDENTIFIED CAPITAL IMPROVEMENT PROJECT (CIP): ☐ Yes ☐ No ☒ N/A
ATTACHMENTS: None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer and Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO