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HomeMy WebLinkAbout20220721 District Board Agenda Packet 07-21-2022 50VTH TAHOF Se tet, AEI M'er 1950 ' 44a 6��c t1TILITY SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, July 21, 2022 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE(At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION 6. ITEMS FOR BOARD ACTION a. Unpaid Delinquent Accounts for Sewer and Water (Ryan Lee, Manager of Customer Service) (1) Hold a Public Hearing at 2:01 p.m. to receive public comments and protests regarding the list of delinquent accounts; (2) Approve the list of delinquent accounts; and, (3) Adopt Resolution No. 3229-22, authorizing the list of delinquent accounts to be added to the 2022/23 El Dorado County Tax Assessor's Roll. b. Tallac Creek Temporary Sewer Crossing Support Emergency Project (Ivo Bergsohn, PG, HG, Hydrogeologist) Pursuant to Public Contract Code Section 22050(c), Continue Emergency Action to complete temporary measures to prevent the collapse of the sewer pipeline crossing at Tallac Creek until the Tallac Creek Sewer Pipeline Project can be built in September 2022. REGULAR BOARD MEETING AGENDA-July 21, 2022 PAGE -2 C. Tallac Creek Sewer Pipeline Protection Project (Ivo Bergsohn, PG, HG, Hydrogeologist) Award the Tallac Creek Sewer Pipeline Protection Project to the lowest responsive responsible bidder. 7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however, no action will be taken.) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. EL DORADO WATER AGENCY PURVEYOR REPORT 10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) a. The Line Between Campaigning and Information (Shelly Thomsen, Public Affairs and Conservation Manager and Attorney Gary Kvistad) 11 . GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) a. Staffing Update b. Tahoe City Public Utility District C. Lake Valley Fire d. Legislative Affairs e. 2022 Goals f. Tahoe Keys Water 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 07/07/2022-2:00 p.m. Regular Board Meeting at the District 07/18/2022-3:30 p.m. Operations Committee Meeting at the District Future Meetings/Events 08/04/2022- 2:00 p.m. Regular Board Meeting at the District 13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed—three minute limit.) a. Threat to public services or facilities Government Code Section 54957, consultation with South Tahoe Public Utility District Information Technology Manager, Chris Skelly. ADJOURNMENT (The next Regular Board Meeting is Thursday, August 4, 2022, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during "Comments from the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA-July 21, 2022 PAGE -3 50uT H rA HOF AGe _ e `,C r 1 9 5 o UTILITY D SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR Thursday, July 21, 2022 ITEMS FOR CONSENT a. CALPERS REQUIRED PAY LISTING BY POSITION (Greg Dupree,Accounting Supervisor) Adopt Resolution 3228-22 which incorporates the Pay Listing by Position for the pay listing effective June 23, 2022. b. 2020 LUTHER PASS PUMP STATION IMPROVEMENTS PROJECT (Brent Goligoski,Associate Engineer) Authorize staff to file a Notice of Completion with the El Dorado County Clerk for the 2020 Luther Pass Pump Station Improvements Project. c. AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NO'S. 1 AND 2 PROJECT (Brent Goligoski,Associate Engineer) Approve Change Order No. 3 to Vinciguerra Construction, Inc., in the amount $148,652.00 d. TALLAC CREEK SEWER PIPELINE PROTECTION PROJECT (Ivo Bergsohn, Hydrogeologist ) Accept the request for fee increase for out-of-scope services from Northwest Hydraulic Consultants, Inc. (NHC) for the provision of engineering services during emergency work to prevent collapse of the Tallac Creek Sewer Pipeline and add costs for these emergency services to NHC Task Order No. 10 (PO 2022-1052). e. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1 - REBID (Trevor Coolidge,Senior Engineer) Approve Change Order No. 1 to White Rock Construction, Inc. in the amount of $85,951.74 f. BLACK BART WATERLINE PROJECT (Trevor Coolidge,Senior Engineer) Authorize staff to advertise for construction bids for the Black Bart Waterline Replacement Project. g. APPROVE PAYMENT OF CLAIMS (Debbie Henderson,Accounting Manager) The Payment of Claims was not available when this Agenda was published due to the extended Fiscal Year Invoice processing. It will be distributed prior to and at the July 21, 2022, Board meeting. h. REGULAR BOARD MEETING MINUTES: July 7, 2022 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve July 7, 2022, Minutes General Manager John Thiel Alljg50 W Directors cj.'+'N 8ter South Tahoe Chris Cefalu ShaneRomsos - David Peterson public Utility District Kelly Sheehan NicK Exline 1275 Meadow Crest I]rive•5outh Lake Tahoe■CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Greg Dupree, Accounting Supervisor MEETING DATE: July 21, 2022 ITEM- PROJECT NAME: CalPERS Required Pay Listing by Position REQUESTED BOARD ACTION: Adopt Resolution 3228-22 which incorporates the Pay Listing by Position for the pay listing effective June 23, 2022. DISCUSSION: California Public Employee's Retirement System (CalPERS) requires each revision of a combined salary schedule listing all positions at the District be formally adopted by the Board of Directors. The listing must be retained by the District and must be available for public inspection for not less than five years. This revision addresses the 2.5% COLA pay rate increase, and the addition of the new Customer Accounts Specialist position, effective June 23, 2022. SCHEDULE: Post Pay Listing effective June 23, 2022 on website upon approval COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 3228-22, Paylisting by Position for effective date June 23, 2022 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 1 1 RESOLUTION NO. 3228-22 2 A RESOLUTION BY THE BOARD OF DIRECTORS 3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT 4 FORMALLY ADOPTING PAY LISTING BY POSITION FOR THE 5 EFFECTIVE DATE OF June 23, 2022 6 7 WHEREAS, the Board of Directors of South Tahoe Public Utility District and the 8 Board of Administration of California Public Employees' Retirement System entered into g a Contract, effective June 19, 2003, and amended effective April 19, 2007, providing for 10 the participation of said public agency in the California Public Employees' Retirement 11 System; and, 12 WHEREAS, the Government Code and CCR, Title 2, Section 570.5 requires that 13 one combined pay schedule, adopted by the Board of Directors, for every employee 14 position, including the Board of Directors, be made available for public inspection and 15 retained for not less than five years; and, 16 WHEREAS, the South Tahoe Public Utility District corrected Pay Listing by Position 17 for the effective date of June 23, 2022, is incorporated herein. 18 NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the South 19 Tahoe Public Utility District hereby formally adopts the above-mentioned Pay Listing by 20 Position for the effective date of June 23, 2022. 21 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing 22 Resolution No. 3228-22 was duly and regularly adopted and passed by the Board of 23 Directors of the South Tahoe Public Utility District at a Regular meeting held on the 21 If 24 day of July 2022, by the following vote: 25 26 AYES: 27 NOES: 28 ABSENT: 29 30 1 Kelly Sheehan, Board President 2 South Tahoe Public Utility District ATTEST: 3 4 5 Melonie Guttry, Clerk of the Board 6 South Tahoe Public Utility District 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Resolution No.3228-22 Page 2 27 July 21,2022 28 29 30 SOUTH TAHOE PUBLIC UTILITY DISTRICT ANNUAL SALARY SCHEDULE EFFECTIVE JUNE 23, 2022 MINIMUM MAXIMUM ANNUAL ANNUAL ACCOUNT CLERK 1 $ 52,154 $ 66,563 ACCOUNT CLERK II $ 58,175 $ 74,247 ACCOUNTING MANAGER $ 122,837 $ 156,774 ACCOUNTING SUPERVISOR $ 84,797 $ 108,224 ACCOUNTING TECH 1 $ 58,972 $ 75,265 ACCT TECH II/GRANT ASST $ 64,873 $ 82,796 ADMINISTRATIVE ASST/ASST CLERK OF THE BOARD $ 62,987 $ 80,389 ASSET MAINTENANCE SPECIALIST $ 74,356 $ 94,899 ASSET MANAGEMENT ANALYST 1 $ 63,961 $ 81,632 ASSET MANAGEMENT ANALYST II $ 85,714 $ 109,395 ASSOCIATE ENGINEER $ 106,495 $ 135,917 ASST GENERAL MANAGER $ 174,573 $ 222,805 BOARD OF DIRECTOR $ 4,800 $ 4,800 CHIEF FINANCIAL OFFICER $ 163,051 $ 208,099 CHIEF PLANT OPERATOR $ 107,255 $ 136,888 CONTRACT ADMINISTRATOR $ 68,741 $ 87,733 CUSTOMER ACCOUNTS SPECIALIST $ 65,159 $ 83,161 CUSTOMER SERVICE MANAGER $ 118,895 $ 151,744 CUSTOMER SERVICE REP 1 $ 49,987 $ 63,797 CUSTOMER SERVICE REP II $ 55,761 $ 71,166 CUSTOMER SERVICE SPECIALIST $ 65,159 $ 83,161 CUSTOMER SERVICE SUPERVISOR $ 84,797 $ 108,224 ELECTRICAL/INSTR SUPERVISOR $ 112,528 $ 143,617 ELECTRICAL/INSTR TECH 1 $ 70,023 $ 89,370 ELECTRICAL/INSTR TECH II $ 81,672 $ 104,236 ENG/CAD/GIS SPECIALIST 1 $ 63,961 $ 81,632 ENG/CAD/GIS SPECIALIST II $ 85,714 $ 109,395 ENGINEERING DEPT MANAGER $ 166,499 $ 212,499 ENGINEERING TECH 1 $ 78,689 $ 100,430 ENGINEERING TECH II $ 90,519 $ 115,528 EXECUTIVE SERVICES MANAGER $ 107,842 $ 137,636 FINANCE ASST $ 62,987 $ 80,389 GENERAL MANAGER $ 205,798 $ 262,656 GRANT ASSISTANT $ 64,873 $ 82,796 GRANT COORDINATOR $ 103,816 $ 132,499 GRANTS SPECIALIST $ 77,862 $ 99,374 HR ANALYST $ 72,871 $ 93,003 Effective 06/23/22 4 SOUTH TAHOE PUBLIC UTILITY DISTRICT ANNUAL SALARY SCHEDULE EFFECTIVE JUNE 23, 2022 MINIMUM MAXIMUM ANNUAL ANNUAL ACCOUNT CLERK 1 $ 52,154 $ 66,563 HR COORDINATOR $ 62,987 $ 80,389 HUMAN RESOURCES DIRECTOR $ 135,125 $ 172,458 HYDROGEOLOGIST $ 122,422 $ 156,245 INFO TECHNOLOGY MANAGER $ 133,466 $ 170,340 INSPECTIONS SUPERVISOR $ 90,076 $ 114,962 INSPECTOR 1 $ 63,966 $ 81,638 INSPECTOR II $ 75,391 $ 96,220 IT SYSTEMS SPECIALIST 1 $ 69,099 $ 88,189 IT SYSTEMS SPECIALIST 11 $ 81,011 $ 103,392 LAB ASST $ 52,334 $ 66,793 LAB DIRECTOR $ 109,992 $ 140,380 LAB TECH 1 $ 65,221 $ 83,240 LAB TECH II $ 76,657 $ 97,837 LT CUSTOMER SERVICE REP 1 $ 49,987 $ 63,797 LT CUSTOMER SERVICE REP II $ 55,761 $ 71,166 LT METER SERVICE TECH $ 63,966 $ 81,638 LT STAFF ENGINEER 1 $ 78,680 $ 100,418 LT WATER METER INSTALL COORD $ 68,426 $ 87,331 MAINT MECHANIC TECH 1 $ 59,619 $ 76,090 MAINT MECHANIC TECH II $ 70,184 $ 89,574 MAINTENANCE SUPERVISOR $ 104,094 $ 132,854 MANAGER OF FIELD OPERATIONS $ 136,568 $ 174,299 MANAGER OF PLANT OPERATIONS $ 133,989 $ 171,008 NETWORK/TEL SYS ADMIN 1 $ 93,147 $ 118,882 NETWORK/TEL SYS ADMIN II $ 99,929 $ 127,537 OPERATIONS SUPERVISOR $ 88,898 $ 113,459 OPERATOR IN TRAINING $ 28,471 $ 28,471 PART TIME PERMANENT 1 $ 14,985 $ 19,125 PART TIME PERMANENT II $ 19,344 $ 24,688 PLANT OPERATOR 1 $ 60,762 $ 77,549 PLANT OPERATOR III $ 76,799 $ 98,017 PRINCIPAL ENGINEER $ 144,463 $ 184,375 PUBLIC AFFAIRS/CONSERVATION MANAGER $ 106,843 $ 136,361 PUMP STATION LEAD $ 81,053 $ 103,447 PUMP STATION OPERATOR 1 $ 56,686 $ 72,347 PUMP STATION OPERATOR II $ 69,376 $ 88,543 Effective 06/23/22 5 SOUTH TAHOE PUBLIC UTILITY DISTRICT ANNUAL SALARY SCHEDULE EFFECTIVE JUNE 23, 2022 MINIMUM MAXIMUM ANNUAL ANNUAL ACCOUNT CLERK 1 $ 52,154 $ 66,563 PUMP STATION SUPERVISOR $ 96,345 $ 122,963 PURCHASING AGENT $ 107,842 $ 137,636 SEASONAL $ 19,344 $ 24,688 SENIOR CUSTOMER SERVICE REP $ 65,159 $ 83,161 SENIOR ENGINEER $ 122,422 $ 156,245 SHIPPING AND RECEIVING CLERK $ 62,082 $ 79,235 STAFF ENGINEER 1 $ 78,680 $ 100,418 STAFF ENGINEER II $ 90,519 $ 115,528 STUDENT HELPER $ 14,985 $ 19,125 UNDERGROUND REPAIR SEWER 1 $ 50,231 $ 64,109 UNDERGROUND REPAIR SEWER II $ 62,060 $ 79,206 UNDERGROUND REPAIR SEWER LEAD $ 74,356 $ 94,899 UNDERGROUND REPAIR SEWER SUPERVISOR $ 95,264 $ 121,584 UNDERGROUND REPAIR WATER 1 $ 50,231 $ 64,109 UNDERGROUND REPAIR WATER II $ 62,060 $ 79,206 UNDERGROUND REPAIR WATER LEAD $ 74,356 $ 94,899 UNDERGROUND REPAIR WATER SUPERVISOR $ 95,264 $ 121,584 UTILITY PERSON 1 $ 44,051 $ 56,221 UTILITY PERSON II $ 52,401 $ 66,878 VEHICLE/HVY EQUIP MECH 1 $ 59,619 $ 76,090 VEHICLE/HVY EQUIP MECH II $ 70,184 $ 89,574 VEHICLE/HVY EQUIP MECH SUPERVISOR $ 95,264 $ 121,584 WATER CONSERVATION SPECIALIST $ 68,090 $ 86,901 WATER RESOURCES MANAGER $ 122,422 $ 156,245 WATER REUSE LEAD $ 74,356 $ 94,899 WATER REUSE MANAGER $ 122,422 $ 156,245 WATER REUSE WORKER 1 $ 50,231 $ 64,109 WATER REUSE WORKER 11 $ 62,060 $ 79,206 WATER SERVICE REP $ 74,356 $ 94,899 Effective 06/23/22 6 General Manager John Thiel Directors Chris Cefalu r South Tahoe David Peterson Shane 1Zamsos public Utility District Khan eIIY$h NicK Exiinexline 1275 Meadow Crest Prive•5outh Lake Tahoe+CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Brent Goligoski, Associate Engineer MEETING DATE: August 19, 2021 ITEM- PROJECT NAME: 2020 Luther Pass Pump Station Improvements Project REQUESTED BOARD ACTION: Authorize staff to file a Notice of Completion with the El Dorado County Clerk for the 2020 Luther Pass Pump Station Improvements Project. DISCUSSION: TNT Industrial Contractors, Inc. (TNT) substantially completed field work on June 23, 2022, with the completion of the exterior tank coating of Luther Pass Pump Station Tank Number 2. TNT continues to finalize documentation and punch list items for the project. Staff is also continuing to negotiate contract closeout and at least one Change Order is expected prior to Final Payment. The scope of work completed under this project has included the replacement of an existing 570,000 gallon welded steel recycled water tank that has failed due to corrosion with a new 570,000 gallon welded steel recycled water tank with aluminum roof structure. This project also replaced and improved the site piping and valves adjacent to this tank on the pump station discharge piping including installation of 24-inch isolation valves, an additional inspection port, replacement of failed 12-inch isolation valves, and replacement of the valves and piping used to drain the discharge piping. Staff requests approval to file a Notice of Completion with the El Dorado County Clerk after completion, which will initiate the Stop Notice filing period. Staff will bring the Closeout Agreement and Final Pay Estimate to the Board separately following the end of the 35-day notification period. SCHEDULE: As soon as possible COSTS: N/A ACCOUNT NO: 10.30.7058; 10.30.7057 BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 7 General Manager John Thiel Directors 195d • W$t� Chris CeFalu Shane R.omsos omsos South r Tahoe David Peterson - Kelly Sheehan public Utility District Nick Exline 1275 Meadow Crest Drive•5outh Lake Tahoe'CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Brent Goligoski, Associate Engineer MEETING DATE: July 21, 2022 ITEM- PROJECT NAME: Aeration Blower System Emergency Power and Secondary Clarifiers No's. 1 and 2 Project (Project) REQUESTED BOARD ACTION: Approve Change Order No. 3 to Vinciguerra Construction, Inc., in the amount $148,652.00. DISCUSSION: Change Order No. 3 includes additional costs to construct a radio communications tower at the Wastewater Treatment Plant. Two bid items were included with this bid for as-needed system improvements, $100,000 each for water and sewer improvements. Change Order No. 3 is to extend those amounts to allow for the construction of a new radio tower at the Wastewater Treatment Plant, as quoted by Vinciguerra Construction, Inc. in the amount of $348,652, based on design information provided by written directive after bidding. The new 120-foot radio tower is a critical element of the District's ongoing upgrades to the communications system for its field stations to improve reliability and increase the volume of data that the system can transmit in support of the District's expanding asset management program. The construction of this radio tower will serve all of the District's field stations, and the cost is to be split between the water and sewer funds. Change Order No. 3 increases the Contract Price from $6,348,248.56 to $6,496,900.56. Staff recommends that the Board approve Change Order No. 3 to the District's Contract with Vinciguerra Construction, Inc., in the amount of $148,652.00. SCHEDULE: Construction anticipated summer and fall 2022 COSTS: $74,326.00; $74,326.00 ACCOUNT NO: 10.30.8163; 20.30.8155 BUDGETED AMOUNT AVAILABLE: $260,000 ATTACHMENTS: Change Order No. 3 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES n NO CHIEF FINANCIAL OFFICER: YES NO 8 so0TH TaM0� CHANGE ORDER NUMBER 03 = Project: Aeration Blower System Emergency Power and '�liSPwe' 1950 ss'.` Secondary Clarifiers Nos. 1 and 2 Project UTILITY pjS���G Contractor: VINCIGUERRA CONSTRUCTION, INC Date: 7/21/2022 PO #: 2021-1068, 2021-1069 The Contract Shall Be Changed As Follows: A. Amend Bid Item 41 by $74,326.00 to reflect the anticipated cost of construction of the Wastewater Treatment Plant Radio Tower scope of work as documented in Contract Change Request 8 in response to Design Construction Memo 10. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM A IS $74,326.00 B. Amend Bid Item 42 by $74,326.00 to reflect the anticipated cost of construction of the Wastewater Treatment Plant Radio Tower scope of work as documented in Contract Change Request 8 in response to Design Construction Memo 10. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM A IS $74,326.00 TOTAL FOR CHANGE ORDER NUMBER 2 IS A+B = $148,652.00 Dollar Amounts Contract Time Original Contract $6,137,864.00 903 Calendar Days Previous Change Orders $210,384.56 0 Calendar Days Current Contract $6,348,248.56 903 Calendar Days THIS CHANGE ORDER $148,652.00 0 Calendar Days New Contract Total $6,496,900.56 1 903 Calendar Days Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in individual description(s). Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By 9 OvUu 1111ul y Directors Chris Cefalu 5outh Tahoe Shane Rpmsos _ David Peterson public Utility District Kelly Sheehan NicK Exline 1275 Meadow Crest Drive•south Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.etpud.u5 BOARD AGENDA ITEM 4d TO: Board of Directors FROM: No Bergsohn, Hydrogeologist MEETING DATE: July 21, 2022 ITEM- PROJECT NAME: Tallac Creek Sewer Pipeline Protection Project REQUESTED BOARD ACTION Accept the request for fee increase for out-of-scope services from Northwest Hydraulic Consultants, Inc. (NHC) for the provision of engineering services during emergency work to prevent collapse of the Tallac Creek Sewer Pipeline and add costs for these emergency services to NHC Task Order No. 10 (PO 2022-1052). DISCUSSION: On April 21, 2022, the Board accepted the cost proposal from NHC for engineering services for the Tallac Creek Sewer Pipeline Protection Project. On June 15, 2022, the District was notified by the US Forest Service, Lake Tahoe Basin Management Unit (USFS-LTBMU) that Tallac Creek was observed flowing under the District's gravity sewer pipeline crossing Tallac Creek. To prevent the collapse of the sewer pipeline, the District requested that NHC provide additional engineering services which were outside the original scope-of-work approved for the Tallac Creek Sewer Pipeline Protection Project under Task Order No. 10 (PO 2022-1052). These included development of engineering plans to stabilize the sewer pipeline crossing, preparation of a Request For Quote and the solicitation of bids, on the District's behalf, to install a temporary sewer crossing support, engineering oversight during construction and permitting support. Staff recommends that the Board accept the NHC Request for Fee increase (dated July 8, 2022) in the amount of thirteen thousand one hundred and fifteen dollars ($13,1 15). Approval of the requested fee increase raises the total amount approved for PO 2022- 1052 to sixty-one thousand nine hundred and nine dollars ($61,909). Engineering services related to work under this fee increase were completed July 5, 2022. SCHEDULE: June 2022- July 2022 COSTS: $13,115 ACCOUNT NO: 10.30-7014 BUDGETED AMOUNT AVAILABLE: $514,000 ATTACHMENTS: Tallac Creek Sewer Pipeline Protection Project Request for Fee Increase for Out of Scope Emergency Work (NHC, 7/8/2022) CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES n NO CHIEF FINANCIAL OFFICER: YES i' NO 10 3079 Harrison Avenue,Suite 4 1 South Lake Tahoe,CA 96150 1916.371.7400 1 www.nhcweb.corn nhc northwest hydraulic consultants 08 July 2022 No Bergsohn, PG, CHG Hydrogeologist South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Tallac Creek Sewer Pipeline Protection Project Request for Fee Increase for Out of Scope Emergency Work Background On June 15, 2022, the South Tahoe Public Utility District(District) was notified by the US Forest Service, Lake Tahoe Basin Management Unit (USFS-LTBMU)that their field crews had observed Tallac Creek flowing under the District's concrete-encased sewer pipeline. The District mobilized on June 16, 2022 and observed all flow from Tallac Creek flowing under the concrete-encased sewer pipeline (estimated at 10 cfs). Along the upstream side of the concrete encasement an approximately 10-foot by 4-foot temporary barrier was installed by the District across the width of the main channel to redirect flow from under to over the concrete encasement. The temporary barrier was installed by placing gravel bags, plastic sheeting, and support stakes. The District prodded along the downstream side of the concrete-encasement and was concerned that a portion of the sewer pipeline crossing between the main channel and the west bank of Tallac Creek may be unsupported. The District began monitoring the sewer pipeline crossing daily. On June 16, 2022, the District issued Contract Documents (Construction Plans and Specifications) and started the bid process for construction of the Tallac Creek Sewer Pipeline Protection Project (Project), which includes a permanent design to stabilize and protect the pipeline crossing through installation of a rock grade control structure. Project construction is scheduled to begin after Labor Day in September 2022. On June 20, 2022, NHC visited the site and confirmed the temporary barrier had redirected most of the flow over the concrete-encasement. NHC also confirmed that between 20 to 30 feet of the concrete-encasement had been undermined by Tallac Creek and was unsupported. According to the as-built drawings (Clair A. Hill &Associates, 1971), two 6-inch sewer pipes are encased in nonreinforced concrete at the creek crossing. Although not indicated on the as-built drawings, District CCTV shows the pipe material is asbestos-cement. The risk of a failure at the crossing is determined to be high given the unsupported weight of the concrete encasement, nonreinforced structure of the concrete, age (installed in 1971), and the pipeline material. NHC recommended that the crossing be temporarily supported to reduce the chance of a structural failure water resource specialists 3079 Harrison Avenue,Suite 4 1 South Lake Tahoe,CA 961501916.371.7400 nhc northwest hydraulic consultants until the permanent design to stabilize and protect the pipeline crossing can be installed in September 2022. Emergency Work Concept Development On June 20, 2022, the District requested that NHC develop a design proposal to temporarily stabilize the concrete-encasement. NHC evaluated several options for stabilizing the crossing, which included alternatives to stabilize the underside of the crossing through the placement of gravels or other structural fill material. These alternatives were ultimately discarded due to uncertainties associated with confirming that placement of structural material underneath the encasement could adequately support the encasement in the actively flowing creek, concerns with differential settlement of materials in the creekbed, and the likely need to remove placed materials and restabilize the encasement with alternate means to install the permanent stabilization measures as part of the September 2022 Project. The selected design concept is to temporarily stabilize the concrete encasement using steel beams spanning above the Tallac Creek channel. The steel beams will be supported on cross beams placed on pre-cast concrete foundations situated outside the low-flow creekbed on the banks of Tallac Creek. The concrete encasement would be supported with a series of thick ratchet straps wrapped on the underside of the encasement and secured to the steel beams by tensioning the ratchet straps. The design concept would be constructed without placing equipment in Tallac Creek and would facilitate installation of permanent stabilization measures as part of the September 2022 Project. Emergency Work Design Development and Request for Quotes In late June 2022, you requested that NHC develop the proposed design concept into an engineering plan. The design presented in Attachment 1 is the preferred alternative to temporarily reduce the chance of structural failure of the sewer pipeline crossing. However, the design presented cannot fully eliminate the chance of a structural failure given the undermined condition of the crossing and the uncertain structural properties of the existing concrete encasement. Use of the preferred alternative may also save District costs as the preferred alternative would also satisfy the need for a temporary support plan for the Tallac Creek Sewer Pipeline Protection Project. On Thursday June 23rd, you requested that NHC use Attachment 1 to develop an RFQ and solicit bids, on the District's behalf, to construct the emergency project from Contractors attending the Pre- Bid Conference for the Tallac Creek Sewer Pipeline Protection Project. Two bids were submitted and the low bid of$55,000 by Haen Constructors was selected by the District. Emergency Work Construction Oversight and Added Permitting Support At the District's request, NHC provided engineering support services during construction of the emergency project. The work was completed by Haen Constructors on July 5, 2022. NHC recommends that the District routinely monitor the temporarily stabilization until the permanent project is constructed in September 2022. 2 3079 Harrison Avenue,Suite 4 1 South Lake Tahoe,CA 961501916.371.7400 nhc northwest hydraulic consultants In addition to construction support, NHC assisted the District to notify regulatory agencies about the emergency work and to submit emergency permit applications. Request for Fee Increase for Out of Scope Emergency Work Table 1 presents the requested fee increase for the emergency work performed by NHC staff as described above. The total fee increase request is $13,115. Task Task Description nhc Hours by Classification Labor Direct Task No e s e se2 set Cost Cost Cost Wallace Wolfe Morales Shinkle 1 Concept Design Planning&Site 2 8 $2,350 $0 $2,350 Inspections Temporary Sewer Crossing 2 Support Design&RFQ 1 16 12 4 $6,715 $0 $6,715 Development 3 Temporary Sewer Crossing 10 $2,250 $0 $2,250 Construction Oversight 4 Emergency Work-Added 8 $1,800 $0 $1,800 Permitting Support Totals 1 3 1 42 12 1 4 $13,115 $0 $13,115 If you have any questions or would like to discuss the request for fee increase, please contact me at bwolfe@nhcweb.com or 916-833-5047. Northwest Hydraulic Consultants Inc. Brent C. Wolfe, PE Principal 3 3079 Harrison . . 96150 1916.371.7400 nhc northwest hydrmilir (',(lncllltantc Attachment 1 - Temporary Sewer Crossing Support Engineering Plan water resource specialists A B C D E F G H I 1 K L M N O P / MATERIALS TABLE i 1 -- CALLOUT QUANTITY DESCRIPTION LENGTH PART WEIGHT TOTAL NOTES t (FT) (LB) WEIGHT(LB) 1 2 W24x131 STEEL A992 SUPPORT 50'(MIN) 6,550 13,100 SEE NOTES 1&2 BEAM Y W14X90 STEEL A992 CROSS 2 2 BEAM 18.5'(MIN) 1,665 3,330 SEE NOTES 1 3 4 ENVIRO-BLOCK 2.5'x 2.5'x 5.0' 4,320 17,280 5EENOTES3 I 4 16 3"RATCHETSTRAP 25'(MIN) 3000 LBS MINIMUM WORKLOAD LIMIT 2 5 16 1"0 X 3112"A325 BOLT,NUT,2 2 WASH 1"0 ANCHORS EMBEDDED 6 6 16 INCHES 7 1 6'HIGH CHAIN LINK FENCE 100, ; r INOTES: 1) DIMENSION AND WEIGHT OF STEEL SUPPORT BEAMS AND CROSS BEAMS ARE THE MINIMUM ALLOWED. LARGER AND LONGER BEAMS ARE ACCEPTABLE SUBJECT TO REVIEW BY THE ENGINEER. 3 % I 2) TWO(2) STEEL SUPPORT BEAMS MAY BE REPLACED WITH ONE(1) STEEL SUPPORT BEAM SUBJECT TO AVAILABILITY OF A 3 --------- THICKER/HEAVIER SUPPORT BEAM AND REVIEW BY THE ENGINEER. - I 3) FOUNDATIONS MAY BE ENVIRO—BLOCK OR APPROVED EQUAL. FOUNDATION DIMENSIONS MAY VARY SUBJECT TO REVIEW BY THE ENGINEER. FOUNDATIONS SHALL BE CAPABLE OF PROVIDING A LEVEL SURFACE FOR SECURING CROSS BEAMS. --__ CONSTRUCTION SEQUENCE. 1) DELIVER 2 FOUNDATION BLOCKS AND 1 CROSS BEAM TO THE WEST SIDE OF TALLAC CREEK THROUGH THE WESTERN EASEMENT ACCESS. DELIVER 2 FOUNDATION BLOCKS, 2 SUPPORT BEAMS, 1 CROSS BEAM, AND MISCELLANEOUS PART TO p _ THE EAST SIDE OF TALLAC CREEK THROUGH THE BALDWIN BEACH PARKING LOT AND THE EASTERN EASEMENT 2) PREPARE MEADOW SURFACE FOR FOUNDATION BLOCK INSTALLATION BY EXCAVATING LEVEL FOUNDATION PADS A MAXIMUM 4 `� DEPTH OF 6 INCHES BELOW THE EXISTING MEADOW SURFACE, OR AS APPROVED BY THE ENGINEER. PADS SHALL BE AT THE 4 LOCATIONS SHOWN ON THIS DRAWING AROUND THE 6,229 CONTOUR. PADS SHALL BE A MINIMUM OF 5 FEET AWAY FROM THE EDGE OF THE STEEPER SECTIONS OF THE CREEKBANK. 3) INSTALL CONCRETE FOUNDATIONS LEVEL USING PEA GRAVEL OR ANOTHER APPROVED MATERIAL FOR MINOR ADJUSTMENTS IN ELEVATION. TOP OF FOUNDATIONS SHOULD BE LEVEL WITH EACH OTHER AND CHECKED USING A PLUMB LINE OR SURVEY LEVEL. 4) INSTALL CROSS BEAMS TO FOUNDATIONS AND SECURE. 5) WRAP 3—INCH RATCHET STRAPS LOOSELY AROUND CONCRETE—ENCASEMENT. - 6) INSTALL SUPPORT BEAMS AND SECURE TO CROSS BEAMS. 7) WRAP 3—INCH RATCHET STRAPS AROUND SUPPORT BEAMS AND SPACE 2—FEET O.C. AT ALL LOCATIONS WHERE CONCRETE ENCASEMENT IS UNDERMINED. TENSION RATCHET STRAPS IN AN ALTERNATING PATTERN STARTING AT THE EDGES AND 5 �� / l % CONTINUING TO THE CENTER UNTIL ALL STRAPS ARE EQUALLY TENSIONED. DO NOT OVER—TENSION. 5 8) INSTALL CHAIN LINK FENCE AROUND BOTH FOUNDATIONS TO RESTRICT ACCESS. 30'STPUD SS EASEMENT —— USFS—LTBMU SPECIAL USE PERMIT ELD400806 — b ——————_— ___ —_EXISTING CONCRETE ENCASEMENT U ——STABILIZE AND PROTECT IN PLACE I — - --- ( v )`; 6 "1110 ANCHOR BOLTS EMBEDDED 6" —————— — 2 TYP. 4 PLACES i 4 5 BOLT BEAMS USING(4) /"0 A325 BOLTS — ----_-----� TYP. 4 PLACES ----- ---- — 6 3o EXISTING 6"0 SS PIP.E_(x2). - -- y <\ 9• r —__ FOUNDATION BEHIND, l s 1�� g 5.0' 4 2 CONCRETE ENCASEMENT \ �� SHOWN FOR CLARITY _II UNDERMINED EXISTING 3 ti APPROX. 3D.0' 3"RATCHET STRAPS - W / 3,000 LBS MIN WORK LOAD LIMIT 3 o 2',Q"O.C. SECTION chi 7 —K F ` _ — SCALE:1•=5 7 INSTALL CHAIN LINK FENCE AROUND FOUNDATIONS! —— —•`— � � - ———— T NOT SHOWN FOR CLARITY 7 � -- —� — — -- ------- J FULL LAYOUT LAYOUT TO BE DETERMINED IN FIELD B / ti i 50.0, 2 N B 8 o _ — -------------- ------------ EXISTING CONCRETE ENCASEMENT B SECTION j o W o 0' 10' 20' 30' �40, °' j YI a 9 /' 9 � SCALE 1•'=10' c) i Q Revisions Drawing Information Job Number �N South Tahoe Public Utility District nhc No. Date Description Date 22June2022(12:56) Tallac Creek Sewer Pipeline Protection 500121 1275 Meadow Crest Drive o Status 100%Submittal Sheet Number South Lake Tahoe,California 96150 Designer bcw <' c northwest hydraulic consultants m z (530)544-4964 Drafter tvs W� 1 www.stpud.us soul hake to avenue, suite 4 Checked bcw Temporary Sewer Crossing Support C1 1° �Q south lake tahoe, California 96150-7978 Q phone: (916) 371-7400 File Name TALLAC CREEK(temp sup3) J www.nhcweb.com ° 1 1 Plotted Scale Sheet 3 of 6 A B C D E F G H I 1 K L M N 0 P General Manager John Thiel t950 Directors 0 South Tahoe Chris CefalU 5hane7lomsos _ David Peterson public Utility District Kellysheehan NicK Exline 1275 Meadow Crest Drive•5outh Lake-Fa hoe■CA 96150-7401 Phone 530 544-0474•Fax 530 541-0614•www.sTpud.us BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Trevor Coolidge, Senior Engineer MEETING DATE: July 21, 2022 ITEM - PROJECT NAME: Keller-Heavenly Water System Improvements Project, Phase I - Rebid REQUESTED BOARD ACTION: Approve Change Order No. 1 to White Rock Construction, Inc. in the amount of $85,951 .74. DISCUSSION: On April 15, 2022 the Board authorized award of the Keller-Heavenly Water System Improvements Project, Phase I - Rebid (the Project) to White Rock Construction, Inc. The first phase of the Project includes construction of a water tank foundation, demolition of an existing tank, installation of a new pressure reducing valve (PRV) station, and replacement of waterlines to improve fire flow. Change Order No. 1 for the Project reflects adjustments to bid item pricing of four items due to differing field conditions and design modifications, in addition to the use of as-directed services that are included as fixed amounts in the Project contract to enable the District to complete unanticipated work on the water and sewer systems. Change Order No. 1 reflects the emergency use of White Rock's equipment and crew to implement defensible space around district facilities in advance of the Caldor Fire (reimbursed, $61,398.1 1), in addition to completing the installation of waterline tie-ins along Pioneer Trail in advance of the Herbert-Walkup Waterline Project ($175,325.69), and installation of a blow-off for water quality on Crest Road ($5,460.03). The waterline tie-ins were completed in advance of the Herbert-Walkup project due to the City paving Pioneer Trail in 2021; if the tie-ins were not completed until the waterline project is scheduled in 2024, the District's paving limits would have drastically increased due to the City's trench-cut moratorium on newly paved roads. District staff recommends approval of Change Order No. 1 to White Rock Construction, Inc. in the amount of $85,951.74. 16 SCHEDULE: Upon Board Approval COSTS: To be determined for Phase 1; $5.9 million for total Project. (CALDOR $61,398.1 1, 20.30.7022, 20.30.7007) ACCOUNT NO: CALDOR, KELHVI, HERBWL BUDGETED AMOUNT AVAILABLE: $5,182,856 ATTACHMENTS: Change Order No. 1 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO n CHIEF FINANCIAL OFFICER: YES i" NO 17 yO�tH TgHOF CHANGE ORDER NUMBER 01 Project: Keller-Heavenly Water System Improvements Protect, Phase1 i0tieew°r.195o �a`e �G� Contractor: White Rock Construction, Inc. lip UTILITY vas Date: June 21, 2022 PO #: 2021-1034, 2021-1035, 2021-1036 The Contract Shall Be Changed As Follows: A) Amend Bid Item 10 to reflect a $770.00 increase in the bid price for coal tar removal as part of the removal of an existing 123,000 gallon bolted steel tank. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM A IS $770.00 TOTAL FOR CHANGE ORDER NO. 1 IS A + B + C + D + E + F = $85,951.74 Dollar Amounts Contract Time Original Contract $1,828,775.00 147 Calendar Days Previous Change Order $0.00 0 Calendar Days Current Contract $1,828,775.00 147 Calendar Days THIS CHANGE ORDER $85,951.74 0 Calendar Days New Contract Total $1,953,892.72 1 147 Calendar Days Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By 18 B) Amend Bid Item 21 to reflect a $30,333.56 increase in the bid price for constructing a concrete tank foundation, due to an increase in size for seismic design. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM B IS $30,333.56 C) Amend Bid Item 41 to reflect a $7,134.04 increase in the bid price for the intertie at the intersection of Keller and Sherman due to increased complexity in the field to allow the area to be run in pressure with the Keller Tanks offline. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM C IS $7,134.04 D) Amend Bid Item 45 to reflect a $5,530.31 increase in the bid price for the installation of bollards adjacent to the Keller-Saddle PRV #1. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM D IS $5,530.31 E) Amend Bid Item 52 to reflect a $142,183.83 increase in the bid price for As-Needed Water System Improvements to reflect work associated with defensible space work in response to the Caldor Fire, completion of interties for the Herbert-Walkup Waterline project in advance of City paving on Pioneer Trail, and installation of a blow-off on Crest Road for water quality. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM E IS $142,183.83 F) Amend Bid Item 53 to reflect a $100,000.00 decrease in the bid price for As-Needed Sewer System Improvements to reflect work not completed. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM F IS $<$100,000.00> TOTAL FOR CHANGE ORDER NO. 1 IS A + B + C + D + E + F = $85,951.74 19 General Manager John Thiel Alljg50 , Directors y+'�' waterSouth Chris Cefalu Tahoe Shane'R,omsos - David Peterson public Utility District KellY$heehan NicK Exline 1275 Meadow Crest I]rive•5outh Lake Tahoe■CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM M TO: Board of Directors FROM: Trevor Coolidge, Senior Engineer MEETING DATE: July 21, 2022 ITEM- PROJECT NAME: Black Bart Waterline Project REQUESTED BOARD ACTION: Authorize staff to advertise for construction bids for the Black Bart Waterline Replacement Project. DISCUSSION: The Black Bart Waterline Replacement Project (the Project) replaces and upsizes 7,300 linear feet of waterline while also adding fire hydrants within the Black Bart service area from Meadow Crest Drive south to Black Bart Court. As identified in the 2018 Waterline Prioritization Plan, the Project includes Black Bart No.1, and No. 2 waterline areas that ranked as a priority to replace aging assets, reduce reactionary maintenance, address hydraulic deficiencies, and improve hydrant spacing. The existing water system that will be replaced includes small two-inch watermains and is subject to frequent emergency call-outs for leaks. Plans and specifications are currently being finalized by staff in advance of advertising the project in late July. A total of $3,990,000 is budgeted for the Project, with funding provided by a low-interest Drinking Water State Revolving Fund (DWSRF) Loan. Staff recommends that the Board authorize staff to advertise the Black Bart Waterline Replacement Project for construction bids. CHEDULE: Upon Board Approval COSTS: TBD ACCOUNT NO: BLKBRT BUDGETED AMOUNT AVAILABLE: $3,990,000 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES C NO CHIEF FINANCIAL OFFICER: YES NO 20 5outh Tahoe FuNic Utility District 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-7401 F'hone 530 544-6474-Fax 530 541-0614•www o-5pud.u5 BOARD AGENDA ITEM 4g TO: Board of Directors FROM: Debbie Henderson, Accounting Manager MEETING DATE: July 21, 2022 ITEM- PROJECT NAME: Payment of Claims REQUESTED BOARD ACTION: Approve Payment of Claims DISCUSSION: The Payment of Claims was not available when this Agenda was published due to the extended Fiscal Year Invoice processing. It will be distributed prior to and at the July 21, 2022, Board meeting. SCHEDULE: July 15, 202 COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Interoffice Memo CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 21 interoffice MEMORANDUM SOUTH TAHOE PUBLIC UTILITY DISTRICT to: Board of Directors from: Paul Hughes, Chief Financial Officer subject: Payment of Claims Report date: June 21, 2022 To facilitate an accurate year-end expense cut-off, Accounts Payable has extended the deadline for submitting invoices to Friday, July 15. As such, the Payment of Claims report will be delivered to you on or about Tuesday, July 19. Your cooperation with our once-a-year accommodation is appreciated. 22 yOVTH TA s a A(/ ek,ef 1950 UTILITY SOUTH TAHOE PUBLIC UTILITY DISTRICT David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT July 7, 2022 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: Vice President Peterson, Directors Cefalu and Exline Absent: President Sheehan and Director Romsos Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Yesenia Pacheco, Shelly Thomsen, Greg DuPree, No Bergsohn, Stephen Caswell, Ryan Lee, Adrian Combes, Julie Ryan Guests: Jessee Garner 1. PLEDGE OF ALLEGIANCE: 2. COMMENTS FROM THE AUDIENCE: None 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None 4. ADOPTION OF CONSENT CALENDAR: Moved Exline/Second Cefalu/Sheehan Absent/Cefalu Yes/Romsos Absent/Peterson Yes/Exline Yes to approve the Consent Calendar as presented. a. WATERLINE UPGRADES AND IMPROVEMENT PROJECT CONSTRUCTION LOAN (Yesenia Pacheco, Grants Coordinator) Adopted Resolution No. 3277-22 to apply for a Waterline Upgrades and Improvement Project Construction Principal Forgiveness Loan from the State Water Resources Control Board Drinking Water State Revolving Loan Fund. b. REGULAR BOARD MEETING MINUTES: June 16, 2022 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve June 16, 2022, Minutes 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION None REGULAR BOARD MEETING MINUTES: July 7, 2022 PAGE -2 6. ITEMS FOR BOARD ACTION a. Tallac Creek Temporary Sewer Crossing Support Emergency Project (lvo Bergsohn, Hydrogeologist) - No Bergsohn provided a presentation regarding the Tallac Creek Sewer Pipeline Emergency Work and addressed questions from the Board. Additionally, he complimented IV Jones and the entire Underground Repair Sewer Department for their efforts on this project. Attorney Kvistad outlined that once the project is complete, the construction materials are owned by the District. Moved Cefalu/Second Peterson/Sheehan Absent/Cefalu Yes/Romsos Absent/Peterson Yes/Exline Yes to (1) Ratify the General Manager's determination that: (a) an emergency exists pursuant to Section 1102 of the Public Contact Code; (b) substantial evidence has been considered and presented to authorize an exception be made pursuant to Section 22050 of the Public Contract Code that this emergency would not permit a delay resulting from a competitive solicitation for bids and that this action was necessary to respond to the emergency; and, (c) this project is exempt from CEQA pursuant to Public Resource Code Section 21080(b)(2). (2) Approve expenditures in the amount of $55,000 for the emergency project to construct a Temporary Sewer Crossing Support. b. Approve Payment of Claims (Debbie Henderson,Accounting Manager) Moved Peterson/Second Cefalu/Sheehan Absent/Cefalu Yes/Romsos Absent/Peterson Yes/Exline Yes to approve Payment of Claims in the amount of $3,922,668.39. 7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS: None 8. BOARD MEMBER REPORTS: Director Exline congratulated staff on the 4th of July Parade District participation and the District winning best float. He also attended the District awards picnic and enjoyed the food and festivities. Vice President Peterson mentioned an article in the Wall Street Journal regarding sludge and PFAS contamination now turning into a nationwide issue. John Thiel added that the District's effluent is tested regularly and will continue to be monitored. Julie Ryan added that she participated in a technology group last week which focused on this issue and it is being researched with more information to come. 9. EL DORADO WATER AGENCY PURVEYOR REPORT: Vice President Peterson announced that the next meeting is scheduled for July 13, 2022. 10. STAFF/ATTORNEY REPORTS: a. Steve Caswell provided a Recycled Water Strategic Plan Update and announced that a stakeholder advisorty group meeting will be scheduled sometime after August this year. b. Attorney Kvistad announced that California Association of Sanitation Agencies (CASA) 2022 Annual Conference is scheduled for August 10 through the 12 in Squaw Valley. There are many interesting topics being discussed. Melonie Guttry announced that Director Romsos is registered to attend as the Board CASA Liaison. REGULAR BOARD MEETING MINUTES: July 7, 2022 PAGE -3 11. GENERAL MANAGER REPORT: John Thiel reported on several items: • Provided a staffing update • Provided details regarding a visit from Mark Amodei, United States Congressman, on Tuesday, July 5, 2022, along with partners from Tahoe City, North Tahoe Public Utility District, US Forest Service, Tahoe Regional Planning Agency, the City and Lake Valley Fire Districts along with the Tahoe Fuels Team. He thanked staff for their efforts. Shelly Thomsen added details of the the Congrassman's support for the Lake Tahoe Basin. • Lake Tahoe Community College is working on student housing on campus and had asked the District for a letter of support for a few projects. They just received more than $39 million for a 100 bed facility and President Jeff DeFranco expresses his appreciation for that support. Vice President Peterson recused himself at 2:46 p.m. • The Tahoe Keys Property Owner's Association (TKPOA) has a new General Manager, Mark Madison. He comes out of retirement from the Stockton and El Grove areas. John Thiel provided details regarding their meetings and telephone calls. Adrian Combes reported the final draft of the District water system imrprovements report should be finalized by the end of next week. TKPOA is also getting a report from Farr West, that will evaluate alternatives in addition to the ones involving the District. Adrian Combes and Attorney Kvistad added that any wholesale agreement would include a conservation policy. Vice President Peterson rejoined the meeting at 3:08 p.m. 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS 13. ITEMS FOR CLOSED SESSION a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. ADJOURN TO CLOSED SESSION: 3:08 p.m. RECONVENE TO OPEN SESSION: 3:23 p.m. ADJOURNMENT: 3:24 p.m. David Peterson, Board Vice President South Tahoe Public Utility District Melonie Guttry, Clerk of the Board South Tahoe Public Utility District General Manager John Thiel Alljg50 , Directors c�+'N water Chris Cefalu South Tahoe Shaneltomsos - David Peterson public Utility District Kelly$heehan Nick Exline 1275 Meadow Crest I]rive•5outh Lake Tahoe■CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Ryan Lee, Manager of Customer Service MEETING DATE: July 21, 2022 ITEM- PROJECT NAME: Unpaid Delinquent Accounts for Sewer and Water REQUESTED BOARD ACTION: (1) Hold a Public Hearing at 2:01 p.m. to receive public comments and protests regarding the list of delinquent accounts; (2) Approve the list of delinquent accounts; and, (3) Adopt Resolution No. 3229-22, authorizing the list of delinquent accounts to be added to the 2022/23 El Dorado County Tax Assessor's Roll. DISCUSSION: A list of delinquent accounts (sewer and water) is attached to Resolution No. 3229-22 to be added to the 2022/23 El Dorado County Tax Assessor's Roll. The Board will hold a Public Hearing to consider any comments or protests from the public before considering approval of the list of delinquent accounts. Afterwards, the Board is requested to approve Resolution No. 3229-22 authorizing the list of delinquent accounts to be added to the 2022/23 El Dorado County Tax Assessor's Roll. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Resolution No. 3229-22. A list of all delinquent accounts will be distributed prior to and at the Board Meeting. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES n NO CHIEF FINANCIAL OFFICER: YES NO 26 1 RESOLUTION NO. 3229-22 2 A RESOLUTION BY THE BOARD OF DIRECTORS 3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT 4 AUTHORIZING EL DORADO COUNTY TO COLLECT 5 FISCAL YEAR 2021-2022 DELINQUENT AND UNPAID UTILITY 6 CHARGES ON THE COUNTY 2022-2023 TAX ROLL 7 8 WHEREAS, pursuant to the Public Utility Code section 16647, the South 9 Tahoe Public Utility District ("District") levies and collects water and sewer service 10 charges from the District's customers to pay for the operation, maintenance, and 11 improvements; 12 WHEREAS, some of the District's customers from time to time become delinquent 13 in their payment of water and sewer charges; 14 WHEREAS, the District's Customer Service Manager has prepared a list of 15 delinquent water and sewer charges for the fiscal year 2021-2022 ("Delinquent 16 Accounts"); 17 WHEREAS, the California Public Utility Code Section 16469 authorizes the 18 Delinquent Accounts to be placed on the El Dorado County tax rolls; 19 WHEREAS, the District may request the El Dorado County Auditor-Controller to 20 place the Delinquent Accounts on the El Dorado County tax rolls; and, 21 WHEREAS, the District's Board of Directors has conducted a Public Hearing 22 concerning the Delinquent Accounts, considered any comments or protests received 23 prior to or at the hearing, and determined that the Delinquent Accounts should be 24 placed on the El Dorado County tax rolls. 25 26 NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the South Tahoe 27 Public Utility District, County of El Dorado, State of California, as follows: 28 1 . The District's Board of Directors approves and adopts the Delinquent 29 Accounts as presented by District staff, a copy of which is attached as Exhibit A and is 30 incorporated by this reference. 1 2. The District requests and authorizes the Auditor-Controller of the 2 County of El Dorado to place on the Secured Property Tax Roll for Fiscal Year 2022- 3 2023, the Delinquent Accounts pursuant to this Resolution No. 3229-22 4 3. It is further declared that the Delinquent Accounts should be added 5 to and made a part of the El Dorado County annual assessment levied upon said 6 certain parcels of land therein referred to and shall become a lien upon said 7 parcels of land. 8 9 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing 10 Resolution No. 3229-22 was duly and regularly adopted and passed by the Board of 11 Directors of the South Tahoe Public Utility District at a Regular meeting held on the 21 S' 12 day of July 2022, by the following vote: 13 14 15 AYES: 16 NOES: 17 ABSENT: 18 19 20 21 Kelly Sheehan, Board President South Tahoe Public Utility District 22 ATTEST: 23 24 Melonie Guttry, Clerk of the Board 25 South Tahoe Public Utility District 26 27 28 29 Resolution No.3229-22 Page 2 30 July 21,2022 1950 W Chris Ce Directors 5outh Tahoe Chris Cefalu Shane Romsos DavPublic, Utility Dis K trict ellyPeterson eIIY Sheehan NICK Exline 1275 Meadow Crest Drive■5outh Lake Tahoe■CA 96150-74C1 Phone 530 544-0474-Fax 530 541-0614•www.5tpud.us BOARD AGENDA ITEM 6b TO: Board of Directors FROM: No Bergsohn, PG, HG, Hydrogeologist MEETING DATE: July 21, 2022 ITEM- PROJECT NAME: Tallac Creek Temporary Sewer Crossing Support Emergency Project REQUESTED BOARD ACTION: Pursuant to Public Contract Code Section 22050(c), Continue Emergency Action to complete temporary measures to prevent the collapse of the sewer pipeline crossing at Tallac Creek until the Tallac Creek Sewer Pipeline Project can be built in September 2022. DISCUSSION: The Board declared the installation of a temporary barrier and sewer crossing support as emergency work necessary to prevent the collapse of the District's gravity sewer main pipeline on July 7, 2022. These temporary measures to prevent collapse of the sewer pipeline crossing are complete and the crossing is being monitored. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every scheduled Board meeting and determine by a 4/5's vote to continue or terminate the action. Staff recommends that the Board continue the emergency action until the Tallac Creek Sewer Pipeline Project can be built in September 2022. SCHEDULE: June to September 2022 COSTS: $55,000 ACCOUNT NO: 10.30- 7014 BUDGETED AMOUNT AVAILABLE: $514,000 ATTACHMENTS None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 29 General Manager John Thiel a 1950 . WBt� Directors o � 1� � o Q Chris CeFalu pmsos u V Shane 7�,omsos ' public Utility District David Peterson KeIIY Sheehan Nick Exline 1275 Meadow Crest prise•5outh Lake Tahoe-CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 6C TO: Board of Directors FROM: No Bergsohn, Hydrogeologist MEETING DATE: July 21, 2022 ITEM- PROJECT NAME: Tallac Creek Sewer Pipeline Protection Project REQUESTED BOARD ACTION: Award the Tallac Creek Sewer Pipeline Protection Project to the lowest responsive responsible bidder. DISCUSSION: On June 2, 2022, the Board authorized staff to advertise for the Tallac Creek Sewer Pipeline Protection Project (Project). The Project involves the construction of a rock-grade control structure to provide permanent protection to the District's sewer pipeline presently exposed in Tallac Creek including site access/staging, work site preparation, in-stream construction, and site restoration. The Project advertised for bid starting on June 16, 2022 with a bid opening at 10:00 a.m. on July 13, 2022. Five (5) prospective bidders attended the Mandatory Pre-Bid Conference on June 23, 2022. Electronic bids were received from two (2) prospective bidders(s). Protest(s) regarding Bid opening procedures, Bids or the selection of the Successful Bidder may be received within seven (7) calendar days following bid opening. Following the close of the bid protest period, staff will provide a Bid Analysis and recommendation for award prior to and at the Board Meeting. The Engineer's Estimate for this Project is $475,000. SCHEDULE: Contract Award: July 21, 2022; Notice to Proceed: August 11, 2022; Construction: September through November 2022 COSTS: $475,000 (estimated) ACCOUNT NO: 10.30.7014 BUDGETED AMOUNT AVAILABLE: $514,000 ATTACHMENTS: Bid Analysis and recommendation for award to be presented prior to and at the Board Meeting CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 30 Page 1 of 2 Bid Results for Tallac Creek Sewer Pipeline Protection (July 13, 2022) Haen Constructors Burdick Burdick Haen Constructors Bidder 1 Amount Excavating Co., Excavating Co., Unit of Bidder 1 Unit Inc. Bidder 2 Unit Inc. Bidder 2 Item laescription Measure Quantity EOPC Unit Cost EOPC Amount Price Price Amount BID ITEMS(1-14) Mobilization and Demobilization including bonds and insurance, and cleanup for the lump sum price of dollars and 1 LS 1 $ 43,000.00 $43,000.00 $ 41,000.00 $ 41,000.00 $ 55,000.00 $ 55,000.00 (Note: this lump sum figure cannot exceed 10 percent of the total cost of the total bid (excluding this item.) Installation and maintenance of Sheeting, Shoring, and Bracing or Equivalent Method for worker safety in accordance with OSHA and District 2 LS 1 $ 2,500.00 $2,500.00 $ 100.00 $ 100.00 $ 45,000.00 $ 45,000.00 requirements for the lump sum price of dollars and cents. Furnish, install, and maintain Temporary Erosion Control and BMPs for the 3 LS 1 $ 30,000.00 $30,000.00 $ 27,000.00 $ 27,000.00 $ 36,000.00 $ 36,000.00 lump sum price of dollars and cents. Develop, maintain, and remove site Access Routes, Staging Area, and 4 Traffic Control and provide Traffic Control. for the lump sum price of LS 1 $ 42,000.00 $42,000.00 $ 71,000.00 $ 71,000.00 $ 50,000.00 $ 50,000.00 dollars and cents. Furnish, install, maintain, and remove Temporary Channel Crossing per the 5 plans and specifications for the lump sum price of dollars and LS 1 $ 10,000.00 $10,000.00 $ 14,750.00 $ 14,750.00 $ 35,608.00 $ 35,608.00 cents. Furnish, install, maintain and remove Stream Diversion, Dewatering,and 6 Control of Onsite Water per the plans and specifications for the lump sum LS 1 $ 50,000.00 $50,000.00 $ 68,000.00 $ 68,000.00 $ 165,000.00 $ 165,000.00 price of dollars and cents. Furnish all labor, equipment, and materials to install Excavation, Handling, and Offsite Disposal of Unsuitable Material per the plans and specifications 7 CYD 375 $ 120.00 $45,000.00 $ 141.00 $ 52,875.00 $ 110.00 $ 41,250.00 for the unit price of dollars and cents. (Addendum 1) Furnish all labor, equipment, and materials to install Subsurface Stabilization of Concrete-Encased Sewerline per the plans and 8 specifications, including maintaining and removing the temporary LS 1 $ 23,000.00 $23,000.00 $ 12,600.00 $ 12,600.00 $ 32,000.00 $ 32,000.00 stabilization structure installed by others, for the lump sum price of dollars and cents. (Addendum 2) X:\Projects\Wastewater\2014 Tallac Creek Crossing\39 Bid Information\Bid Summary\TLCXNG_Bid Summary 2022 0713 31 7/13/2022 Page 2 of 2 Bid Results for Tallac Creek Sewer Pipeline Protection (July 13, 2022) Haen Constructors Burdick Burdick Haen Constructors Bidder 1 Amount Excavating Co., Excavating Co., Unit of Bidder 1 Unit Inc. Bidder 2 Unit Inc. Bidder 2 Item laescription Measure Quantity EOPC Unit Cost EOPC Amount Price Price Amount BID ITEMS(1-14) Furnish all labor, equipment, and materials to install Rock Grade Control 9 Structure per the plans and specifications for the unit price of TON 490 $ 225.00 $110,250.00 $ 176.00 $ 86,240.00 $ 160.00 $ 78,400.00 dollars and cents. (Addendum 1) Furnish all labor, equipment, and materials to install Imported Streambed 10 Material per the plans and specifications for the unit price of TON 300 $ 175.00 $52,500.00 $ 166.00 $ 49,800.00 $ 200.00 $ 60,000.00 dollars and cents. Furnish all labor, equipment, and materials to install Boulder Clusters with 11 Willow Poles per the plans and specifications for the unit price of EA 4 $ 4,000.00 $16,000.00 $ 4,500.00 $ 18,000.00 $ 2,700.00 $ 10,800.00 dollars and cents. Furnish all labor, equipment, and materials to install Willow Transplants per 12 the plans and specifications for the unit price of dollars and EA 1 $ 750.00 $750.00 $ 1,100.00 $ 1,100.00 $ 800.00 $ 800.00 cents. Furnish all labor, equipment, and materials to install Willow Fences per the 13 plans and specifications for the unit price of dollars and LF 40 $ 85.00 $3,400.00 $ 170.00 $ 6,800.00 $ 130.00 $ 5,200.00 cents. Furnish all labor, equipment, and materials to install Restoration and 14 Revegetation of Access Area per the plans and specifications for the unit SF 14,750 $ 3.00 $44,250.00 $ 1.50 $ 22,125.00 $ 1.87 $ 27,582.50 price of dollars and cents. BID ITEMS(1-14) TOTAL $472,650.001 $471,390.00 $642,640.50 X:\Projects\Wastewater\2014 Tallac Creek Crossing\39 Bid Information\Bid Summary\TLCXNG_Bid Summary 2022 0713 32 7/13/2022 General Manager John Thiel Alljg50 , Directors c�`� waterSouth Chris Cefalu Tahoe Shane Romsos - David Peterson public Utility District Kelly$heehan Nick Exline 1275 Meadow Crest I]rive•5outh Lake Tahoe■CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 13a TO: Board of Directors FROM: Chris Skelly, Information Technology Manager MEETING DATE: July 21, 2022 ITEM- PROJECT NAME: Closed Session - Information Technology REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Threat to public services or facilities Government Code Section 54957, consultation with South Tahoe Public Utility District Information Technology Manager, Chris Skelly. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO