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Home My WebLink About2003 10-16SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Richard Solbrio, General Manager Paul Sciuto, Assistant Mana~!er James R. Jones, President BOARD MEMBERS Edc W. Schafer, Vice President Duane Wallace, Director Mary Lou Mosbacher, Director Tom Comte, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTIUTY DISTRICT OCTOBER 16, 2003 ,MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, October 16, 2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF .DIRECTORS: President Jones, Directors Wallace, Schafer, Comte, Mosbacher. ROLL CALL STAFF: Solbrig, Sharp, McFarlane, Bird, Hoggatt, Schroeder, Coyner, Cocking, Hussmann, Zaninovich, Bartlett, R. Johnson, D. Johnson, Schrempp, Hydrick, Ross, Cullen, Attorney Kvistad. Richard Solbrig announced Greg Schrempp, Inspections Supervisor, will retire after approximately 28 years of service to the District. QOMMENT. S Moved Mosbacher i Second Schafer I Passed unenimousl¥ to approve the Consent Calendar as submitted: CONSENT CALENDAR aD Alpine County Annual Impact/Mitigation Compensation - Authorized payment of annual mitigation fee to Alpine County in the amount of $111,800; REGULAR BOARD MEETING MINU~-E,S ' 0C'i*OBER t6, 2003 PAGE- 2 bo South Upper Truckee Water Main Extension: Approval of Agreement and Acceptance of Dedication - (1) Authorized execution of agreement; and (2) Adopted Resolution No. 2778-03 accepting the dedication; CONSENT CALENDAR (continued) Elf Lane Water Main Extension - (1) Approved construction of extension; and (2) Authorized execution of Water Main Agreement; do Wildwood Sewer Interceptor Project - Authorized execution of Grant of Easement with the Tahoe Meadows Homeowners Association for the purpose of construction of a sewer line and related facilities; So Natural Gas Service Agreement - Authorized execution of Natural Gas Service Agreement with Avista Utilities; Clement Barn Foundation and Shear Wall- Approved Change Order No. 1 to Eliot Building Company, Inc., in the amount of $1,91 5.50; Lake Tahoe Boulevard Waterline Replacement and Access Road Left Turn Lane - Approved reimburse- ment to the City of South Lake Tahoe in the amount of $95,411.61; Sludge Handling and Odor Control Facilities - Approved Change Order No. 2 to Pacific Mechanical Corporation in the amount of $154,787.33; Pioneer Trail Waterline: 2003 - Approved Change Order No. 1 to CB Ebright Company, Inc., in the amount of $96,136; j. Grazing in Alpine County - Authorized staff to advertise for bids for grazing Diamond Valley Ranch; k. Approved Regular Board Meeting Minutes: September 18, 2003; I. Approved Regular Board Meeting Minutes: October 2, 2003. REGULAR B D MEETIN MIN TE$ -OCTO ER $, P - 3 ITEMS FOR BOARD ACTION Two equipment repair mechanics are currently respon- sible for maintaining 152 pieces equipment, including vehicles, mobile equipment, standby engines located at various pump stations, and equipment located at the Alpine County facilities. A temporary employee was hired to keep up with the workload; however, the Union will not permit the Distdct to fill a temporary position more than six months. Dudng the budget process if was recognized that an additional employee was needed. The Finance Committee reviewed this request and recommended approval. ADDITIONAL EQUIPMENT REPAIR MECHANIC I POSITION Moved Wallace / Second Comte / Passed Unanimously to approve hidng an additional full-time Mechanic I for the Equipment Repair Department. The Board previously approved amending the Cost Share Agreement with the City deleting the City's contractor's bid on jack-and-bore work, resulting in a credit to the District. Four additional items were added to the contract. Jim Hoggatt reviewed numerous problems and frustrations associated with this project. A suggestion was made that he document his concerns in a letter to the City and CTC (California Tahoe Conservancy). REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF SOUTH LAKE TAHOE AND THE DISTRICT FOR ROCKY POINT EROSION CONTROL AND WATERSHED RESTORATION PROJECT, PHASE 1 & 2 PWC 1998-03 Moved Comte I Second Schafer I Passed Unanimously to: (1) Approve Amendment No. 1 to the agreement in the credited amount of <$162,971.07>, and (2) Authorize the Board President to execute the agreement. Moved Schafer !,Second Wallace I Passed Unanimously to approve payment in the amount of $972,064.37. PAYMENT OF. C .LA!.MS Water and Wastewater Operations Committee: The committee met October 13 and toured the new biosolids building. The committee also discussed recent MTBE problems at Arrowhead Well. A Board Workshop was scheduled for October 23 to allow further discussion of MTBE / arsenic problems and treatment processes. BOARD MEMBERS STANDING QOMM!'I-rEE REPORTS REGULAR BOARD MEETING MIN ,UTES- OCTOBER 15, 2003 Director Qomte reported on two items: 1 ) He visited the new the new County Water Agency headquarters, located in Shingle Springs. 2) He reported on a telephone call he received regarding the planning review process for plans submitted for Cecil's market. (See General Manager Reports below for further discussion about planning review.) ' PAGE ' 4 BOARD MEMBER REPORTS Director Mosbacher displayed a poster from East Bay MUD and suggested the Distdct prepare something similar to call attention to water conservation needs. Genera, I Manaaer: Richard Solbrig reported on three items: 1) He outlined the plan review process for residential and commercial projects. The number of plans received this year were tdple the normal submissions. The District's standard two-week turnaround time is no longer achievable due to the inspectors heavy workload and the increase in demand. In an effort to expedite the process, staff has been working overtime, and some plans are being sent to a consultant to review. Several complaints have been received from plan holders who want to beat the October 15 grading deadline. The District's policy is to place the plans in order by the date received (first come, first served). Numerous requests have been received from people who want their projects to take pdority over other projects ahead of theirs. Staff has been working on developing solutions, but it is difficult to find outside reviewers. Lisa Coyner distributed a list of the many duties the inspections depart- ment is responsible for. The need for an additional position was discussed. Coyner will put out an RFP this winter for a consultant to help with plan review. 2) A Board workshop will be held in the fall to discuss the issue of air testing sewer laterals. Community input will be sought. A study will be done to determine what type of costs could be expected should the Board decide to change its policy. 3) He reported on his attendance at the Association of Metropolitan Water Agencies conference. Many people are appreciative of the District's efforts to prevent the safe harbor MTBE polluters are seeking as protection from lawsuits in the new energy bill. GENERAL MANAGER REPORT 3:35 - 3:50 P.M. MEETING BREAK 3:50 P.M. ADJOURNED TO CLOSED SESSION RE ER tS 2003 PAGE -$ RECONVENED TO REGULAR 4:45 P.M. SESSION No,reportable Board action.. ' _ .OaT0 SCS CLOSE ACT IR NITEMSDIU Sl::pDUG DSESSION ,,, , ,,,,, Pursuant to Government Code Section 54956(a)lConfemnce with Legal Counsel - Existing Litigation: STPUD vs. ARCO et. al., San Francisco County Supedor Court Case No. 999,128.. No reportable Board action: Pursuant to Government Code Section 54956.9(a)lConference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. No reportable Board action. Pursuant to Government Code Section 54956(a)/Confemnce with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., ClV S-02-0238 MLS JFM United States Distdct Court for the Eastern District of California., Sacramento, CA . No. mp0rteble Board action. Pursuant to Government Code Section 54956.9(c)lConference with Legal Counsel -Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter plant ~.. No reportable Board action; Pursuant to Government Code Section 54956.(a)lConference with Legal Counsel - Existing Litigation: STPUD vs. John Brease Mumford, et al., El Dorado County Supedor Court Case. No. SC20020030 REGULAR BOARD MEETING M!NU~, ~-$-, OCTOBER 16;,'200~,, No reportable Board action.t. 4:45 P.M. Pursuant to Government Code Section 54957.6(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Association, et al., County of El Dorado, Superior Court Case No. SC20010165 ., ADJOURNMENT Jan)es R. Jones, Bp~rd President 0bth Tahoe PubJt~3/Utility District ATTEST: ~ Kathy Sharp~lerk of the I~oard South Tahoe Public Utility District 0 0 o z